Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, NOVEMBER 19 , 2018 AT 200 HIGHLANDS BOULEVARD DRIVE 1. CALL TO ORDER Mayor Mike Clement called the Regular Board of Aldermen meeting to order at 7:00 p.m. 2. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Huether, Alderman Nolte, Alderman Hamill, Alderman Ottenad, Alderman Baumann, Alderman Toben and Mayor Clement. A quorum was present. 3. APPROVAL OF THE MINUTES a. Minutes of the Public Hearing of Monday, November 5, 2018 pertaining to a special use permit request for a package liquor store at 701 Big Bend Road Alderman Toben made the motion to approve the Minutes of the Public Hearing of Monday, November 5, 2018 regarding a Special Use Permit for a package liquor store at 701 Big Bend Road. The motion was seconded by Alderman Hamill and carried unanimously, without objection. b. Minutes of the Monday, November 5, 2018 Regular Board of Aldermen meeting Alderman Ottenad made the motion to approve the Minutes of the Monday, November 5, 2018 Regular Board of Aldermen meeting. The motion was seconded by Alderman Hamill and carried unanimously, without objection. 4. Establishment of Order of Items on the Agenda Alderman Hamill made the motion to approve the order of items on the agenda, as submitted. The motion was seconded by Alderman Toben and carried unanimously, without objection. Regular Board of Aldermen 11/19/2018 Page 1 5. CONSIDERATION OF PETITIONS AND COMMENTS FROM THE PUBLIC a. Comments from the Public Mr. Tony Chiodini, 825 Pebblefield, discussed owning chickens, and expressed concern that there are rules requiring keeping chickens. He said he is a teacher at Parkway Northeast Middle School, and they have chickens. He said Kirkwood allows raising chickens, and he would like to have that changed in Manchester. Ms. Becky Fuller, 1237 Big Bend Crossing Drive, discussed the $6 a month trash cost, and she didn’t remember anyone asking, but she called the trash company. She asked if costs like that can be increased without coming to the public at all. Mayor Clement explained that the City only passed on 1/3 of the cost of the trash service to the residents. Ms. Fuller said that as a citizen, she wanted to make sure that things aren’t getting out of control. Ms. Fuller then discussed the sewer lateral fee, and wanted to know if that was just passed. It was explained that the assessment was passed by the voters in 2001. Ms. Fuller talked about stormwater problems. She asked if someone from the City could come by her house and look at a concern she has. 6. REPORTS FROM THE MAYOR a. American Legion Proclamation – Walter Le Pere Mayor Clement stated that he presented a Proclamation honoring the ending of World War II for Veterans Day. That event was celebrated on Monday morning, November 12 when the City served breakfast at the American Legion Post 208. Mayor Clement stated that the namesake of the Legion Post, the only Manchester resident who did not return home was Walter Henry Le Pere. Mayor Clement presented a Proclamation to Walter Le Pere American Legion Post 208 Commander Michael D. Beasley remembering and honoring Walter Henry Le Pere, USMC who died serving his country one month prior to the Armistice, signed on November 11, 1918. After the Proclamation presentation, Commander Beasley stated that the Manchester Legion Post is a member of the Commemorative Partner of the Department of Defense 50th anniversary proclamation of the Vietnam War. Having found out while having meetings with Mayor Clement that he was a Vietnam Veteran, and as part of the membership as a partner, it is their duty to recognize all that served. Therefore, he made a presentation to Mayor Clement. Regular Board of Aldermen 11/19/2018 Page 2  Mayor Clement stated he didn’t actually serve in Vietnam because the assignment for him was around the time that the government stopped sending draftees to Vietnam. He served just below the DMZ in South Korea which was considered a combat zone at the time. b. Mayoral Report Mayor Clement thanked the volunteers from the Parks Department who put on the breakfast last Monday morning for 240-250 people. Mayor Clement stated on Wednesday morning, he had another “Conversation with the Mayor”, and there was about the same number of residents as the first time, but different residents than the first time, and they discuss whatever is on the mind of the residents. They discuss decisions the City makes and why. Mayor Clement wanted everyone to know that “Shop with a Cop” will take place this upcoming Saturday and also Saturday, December 1. There is also Breakfast with Santa on December 1. Mayor Clement also advised that December 3 through 7, the “Buddy the Manchester Elf” contest will be taking place. On December 13, the Senior Holiday Luncheon hosted by the City and put on by the Parks Department will be held at the First Evangelical Free Church. Mayor Clement stated that Alderman Huether left some information that we, as a City, are able to maintain another five years of trash recycling, but we do need to be more responsible about what we put in our recycling. 7. REPORTS FROM THE CITY ADMINISTRATOR a. Introduction of Human Resources Coordinator and Information Technology Technician City Administrator Larry Perney wanted to introduce two new employees, a Human Resource person, Chelsea Hutt and IT person, Cindy McQuay. Chelsea Hutt said she came from Hyatt Regency downtown where she was mostly a recruiter, but also helped employees with their benefits. IT Technician Cindy McQuay said she has been in the IT industry for over 20 years, having started at Maritz in the mid 90’s. She recently came from a company called In Roads from downtown, a non-profit where she had the title of IT Analyst, but also did office management. b. Electronics Recycling weekend City Administrator Perney stated this past weekend was the Electronics Recycling weekend, and residents have recycled 25,977 pounds this past weekend. Regular Board of Aldermen 11/19/2018 Page 3  c. List of Paid Bills (Warrant dates of November 4 - November 17, 2018) There were no questions. 8. REPORTS FROM COMMITTEES a. Planning and Zoning Commission Alderman Hamill stated that he had no report; there was no meeting. 9. ACTION ON OLD BILLS a. AN ORDINANCE APPROVING A SPECIAL USE PERMIT FOR A RETAIL PACKAGE LIQUOR STORE AT 701 BIG BEND ROAD Alderman Baumann read for the second time Bill # 18-2353, entitled: “AN ORDINANCE CREATING A SPECIAL USE PERMIT AND GRANTING THE SAME TO SG MART, LLC, DOING BUSINESS AS DISCOUNT LIQUOR, TO OPERATE A PACKAGE LIQUOR STORE AT 701 BIG BEND ROAD, AS PROVIDED FOR IN SECTION 405.250(C)(4)(b) OF THE CODE OF ORDINANCES OF THE CITY OF MANCHESTER”, by title only. Alderman Baumann made the motion that Bill # 18-2353 become Ordinance # 18- 2237. The motion was seconded by Alderman Hamill. A poll of the Board showed: Alderman Ottenad – aye Alderman Huether – aye Alderman Nolte – aye Alderman Hamill – aye Alderman Toben – aye Alderman Baumann – aye Mayor Clement announced the motion passed 6 – 0, with no objections from the Board. 10. INTRODUCTION OF NEW BILLS a. AMENDED BILL # 18-2354 – AN ORDINANCE ESTABLISHING AN AUDIT AND FINANCE COMMITTEE Alderman Toben introduced Amended Bill # 18-2354, entitled: “AN ORDINANCE ESTABLISHING AN AUDIT AND FINANCE COMMITTEE OF THE CITY OF MANCHESTER”, by title only. Mayor Clement stated this is the same bill that was read two weeks ago with some minor text changes that basically suggested the Chairperson of that committee could be an alderman or resident member. The first reading had stated it would be strictly an alderman. Also, they expanded the poll in which members could possibly be recognized as qualified as adding the term “business owner” too. Regular Board of Aldermen 11/19/2018 Page 4  Alderman Toben stated that emergency legislation had been requested. He made a motion for approval of emergency legislation. The motion was seconded by Alderman Hamill, and carried unanimously, without objection. Alderman Toben read for the second time Bill # 18-2354, entitled: “AN ORDINANCE ESTABLISHING AN AUDIT AND FINANCE COMMITTEE OF THE CITY OF MANCHESTER”, by title only. Alderman Toben made the motion that Bill # 18-2354 become Ordinance # 18-2238. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Huether – aye Alderman Nolte – aye Alderman Hamill – aye Alderman Toben – aye Alderman Baumann – aye Alderman Ottenad – aye Mayor Clement announced the motion passed 6 – 0, with no objections from the Board. b. BILL APPROVING THE 2019 BUDGET Alderman Huether introduced Bill # 18-2355, entitled: “AN ORDINANCE ADOPTING AND APPROVING THE BUDGET FOR THE CITY OF MANCHESTER FOR THE YEAR JANUARY 1, 2019 THROUGH DECEMBER 31, 2019, AND APPROPRIATING SUCH SUMS AS SET FORTH HEREIN FOR ALL DEPARTMENTS AND ACCOUNTS THEREIN SPECIFIED”, by title only. City Administrator Perney stated the budget process started in early July and they met with department heads and then had work sessions with aldermen. City Administrator Perney stated there is a continuation of 4 cents in real estate taxes for this year; although that could have changed this year, the Board had voluntarily reduced the amount that could be levied. The allowable amount was 61 cents. City Administrator Perney stated that this past April, voters approved a $16 million bond issue for Proposition S, so there will be a tax of 28 cents for debt service. There will be no change in the amount that the residents pay for trash, recycling and yard waste, it remains at $6 a month. There was a 16.7% increase in overall salaries. Manchester did a salary and benefit survey in 2016, and found the City was low on salaries and benefits. There is an increase of the transfer from the Capital Fund from $250,000 to $500,000. The 2019 funds were explained in detail. City Administrator Perney stated that the Parks and Stormwater Fund saved money over the years for the big project in Chadwick, which is about $3 million and there will be $3.5 million in street and road improvements. Regular Board of Aldermen 11/19/2018 Page 5  General Fund revenues and expenditures were explained. City Administrator Perney stated that $500,000 will be transferred from Capital Funds to General Funds, as he mentioned previously. City Administrator Perney stated that the City has a 36-37% reserve, but the City is only required to have 20%. Homecoming was poor this year because of the rain. The Debt service is to pay off the Prop S money for the Capital Projects for streets and roads, the Parks and Stormwater Fund includes $3 million for Chadwick, and the City will be getting $700,000 from the Metropolitan Sewer District for that project. Regarding the Tax Increment Financing (TIF) for the Highlands, money keeps coming in, but the City is still paying out for that. There will be expenditures from Proposition S to fix roads this year. The General Fund is 36% of all expenditures. The General Revenue includes $7.5 million in sales taxes, intergovernmental revenues are down a bit, there are also licenses and revenues, fines and court costs, charges for services, for pool and programs at the Parks, sales tax is 76% of the budget, and if you look at the 4% of real estate tax, that makes up a very minute amount. General Fund expenditures were explained. City Administrator Perney stated that some of the planned 2019 Capital Projects include: Dougherty Ferry Road reconstruction, Howard George Drive Bridge, Lindy Blvd. Bridge deck resurfacing, Spring Meadows Bridge replacement, street and sidewalks, police facility flooring and the City Hall Balcony. No further action at this time. c. BILL APPROVING A BOUNDARY ADJUSTMENT OF PROPERTY AT 14401 AND 14405 MANCHESTER ROAD AND 123 HENRY AVENUE Alderman Hamill introduced Bill # 18-2356, entitled: “AN ORDINANCE APPROVING THE BOUNDARY ADJUSTMENT PLAT FOR 14401 MANCHESTER ROAD, 14405 MANCHESTER ROAD, AND 123 HENRY AVENUE IN THE CITY OF MANCHESTER, MISSOURI, SUBJECT TO CERTAIN CONDITIONS” by title only. Alderman Hamill stated that emergency legislation had been requested. He made a motion for approval of emergency legislation. The motion was seconded by Alderman Nolte, and carried unanimously, without objection. Alderman Hamill read for the second time Bill # 18-2356, entitled: “AN ORDINANCE APPROVING THE BOUNDARY ADJUSTMENT PLAT FOR 14401 MANCHESTER ROAD, 14405 MANCHESTER ROAD, AND 123 HENRY AVENUE IN THE CITY OF MANCHESTER, MISSOURI, SUBJECT TO CERTAIN CONDITIONS”, by title only. Alderman Hamill made the motion that Bill # 18-2356 become Ordinance # 18-2239. The motion was seconded by Alderman Nolte. A poll of the Board showed: Regular Board of Aldermen 11/19/2018 Page 6  Alderman Nolte – aye Alderman Hamill – aye Alderman Toben – aye Alderman Baumann – aye Alderman Ottenad – aye Alderman Huether – aye Mayor Clement announced the motion passed 6 – 0, with no objections from the Board. d. BILL APPROVING EASEMENT RELOCATION FOR PROPERTY AT 14401 AND 14405 MANCHESTER ROAD AND 123 HENRY AVENUE Alderman Nolte read proposed Bill # 18-2357, entitled: “AN ORDINANCE RELOCATING A CERTAIN EASEMENT IN THE CITY OF MANCHESTER, MISSOURI, REFERRED TO FOR THESE PURPOSES AS THE 14401 MANCHESTER ROAD EASEMENT” by title only. Alderman Nolte stated that emergency legislation had been requested. He made a motion for approval of emergency legislation. The motion was seconded by Alderman Hamill, and carried unanimously, without objection. Alderman Nolte read for the second time Bill # 18-2357, entitled: “AN ORDINANCE RELOCATING A CERTAIN EASEMENT IN THE CITY OF MANCHESTER, MISSOURI, REFERRED TO FOR THESE PURPOSES AS THE 14401 MANCHESTER ROAD EASEMENT”, by title only. Alderman Hamill made the motion that Bill # 18-2357 become Ordinance # 18-2240. The motion was seconded by Alderman Hamill. A poll of the Board showed: Alderman Hamill – aye Alderman Toben – aye Alderman Baumann – aye Alderman Ottenad – aye Alderman Huether – aye Alderman Nolte – aye Mayor Clement announced the motion passed 6 – 0, with no objections from the Board. e. BILL RELATING TO INCREASED SAFETY AREAS Alderman Baumann read proposed Bill # 18-2358, entitled: “AN ORDINANCE AMENDING CHAPTER 320 OF THE MUNICIPAL CODE OF THE CITY OF MANCHESTER PERTAINING TO INCREASED SAFETY AREAS AND FINDING THAT PUBLIC SAFETY REQUIRES THAT JOYCE ANN DRIVE AND CONNIE LANE BE DESIGNATED AS INCREASED SAFETY AREAS SUBJECT TO DOUBLE FINES”, by title only. Regular Board of Aldermen 11/19/2018 Page 7  Director of Public Works Bob Ruck stated that the residents on Connie and Joyce Ann approached the City with questions and concerns about speeding. Manchester did enforcement procedures with the Police Department, but that did not improve violations. They sent a survey to residents on those streets, and many responded. There were Fire Department personnel, a traffic consultant, City personnel, and Alderman Toben and City Administrator Perney who worked with other cities regarding increased safety areas. One of the options would be double fines if someone was caught speeding in that area. Extra radar speed signs are going to be posted to further reinforce the message to slow down. Also, the signs show what the fines would be if police would catch the drivers at that time. Implementation of speed tables is also being considered. Mayor Clement said the increased monitoring by the Police Department did not bring the speeding down. The police have spent many months there. This step was proposed by the Chief. Director Ruck stated that drivers go through these streets to get from Sulphur Spring to Highway 141. Alderman Baumann said there was discussion about where the City is in regard to the process to date. No further action at this time. 11. MISCELLANEOUS a. Comments from the Public There were none. 12. EXECUTIVE SESSION a. Closed Session: Pursuant to Section 610.021 (1) of the Revised Statutes of the State of Missouri pertaining to legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communication between a public governmental body or its representatives and its attorneys. Alderman Hamill made the motion to go into Closed Session: Pursuant to Section 610.021 (1) of the Revised Statutes of the State of Missouri pertaining to legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communication between a public governmental body or its representatives and its attorneys. The motion was seconded by Alderman Nolte. A poll of the Board showed: Alderman Toben – aye Alderman Baumann – aye Alderman Ottenad – aye Alderman Huether – aye Alderman Nolte – aye Regular Board of Aldermen 11/19/2018 Page 8  Alderman Hamill – aye Mayor Clement announced the motion passed 6 - 0, with no objections. 13. ADJOURNMENT At 8:07 p.m., after the Executive Session, there being no further business, Alderman Hamill made the motion to adjourn. The motion was seconded by Alderman Nolte. A poll of the Board showed: Alderman Nolte – aye Alderman Hamill – aye Alderman Toben – aye Alderman Baumann – aye Alderman Ottenad – aye Alderman Huether – aye The meeting adjourned at 8:07 p.m. Respectfully submitted, Ruth E. Baker, MMC/MPCC City Clerk Note: This is a journal of the Board of Aldermen meeting of November 19, 2018 (summary); not a verbatim transcript. If a recording of the meeting is desired, please contact City Hall. Regular Board of Aldermen 11/19/2018 Page 9