Board of Aldermen

MINUTES OF THE PUBLIC HEARING OF MONDAY, SEPTEMBER 16, 2019 AT 200 HIGHLANDS BOULEVARD DRIVE REGARDING A PROPOSED TEXT AMENDMENT TO THE CODE OF ORDINANCES CLARIFYING ZONING REGULATIONS PERTAINING TO MEDICAL MARIJUANA Mayor Mike Clement called the Public Hearing of the Board of Aldermen to order at 7:00 p.m. Roll call showed those present were Alderman Huether, Alderman Nolte, Alderman Hamill, Alderman Ottenad, Alderman Baumann, Alderman Toben, and Mayor Clement. A quorum was present. The following notice of the public hearing was then read: “The City of Manchester Board of Aldermen shall hold a public hearing on Monday, September 16, 2019 at 7:00 p.m. at the Manchester Police Facility, 200 Highlands Boulevard Drive, to consider the following: CASE #19-TXT-006 – City Staff proposes a Zoning Text Amendment to sections of Article II “Definitions”, Article III “Establishment of Districts and District Maps”, Article IV “ General Provisions”, Article V “District Regulations”, and Article XIII “Supplementary Regulations – Greenspace” of Chapter 405 of the Zoning Regulations of the City of Manchester. The proposed changes will define marijuana uses in Section 405.060 and clarify zoning regulations pertaining to medical marijuana in Section 405.240 “C-1” Commercial Zoning District, Section 405.250 “C-2” Commercial Zoning District, Section 405.260 “PCD” Planned Commercial District, and create a “PLMD” Planned Light Manufacturing/Industrial District.” Mayor Clement advised that first the proponents would speak, then the opponents, and comments from the public, followed by questions from the members of the Board of Aldermen or the city staff. Public Hearing 09-16-2019 –Amend Code clarifying zoning regulations – medical marijuana Page 1  Speaking as the proponent, Director of Planning, Zoning, and Economic Development Melanie Rippetoe stated that on November 6, 2018, the voters of the State of Missouri approved Amendment 2 to the Missouri Constitution adding a new Article XIV, Section 1 to the Missouri Constitution (the "Amendment"); such Section being titled, “Right to Access Medical Marijuana” with the intent to enable certain specified persons and legal entities to legally obtain, possess, cultivate, process, grow, use and distribute marijuana for medicinal purposes to the extent allowed by applicable law. Article XIV, Section 1.7(11) of the Missouri Constitution does allow local governments to “enact ordinances or regulations not in conflict” with the Constitutional Amendment or with regulations enacted pursuant to the Constitutional Amendment by the State of Missouri governing the time, place, and manner of the operation of medical marijuana uses. Director Rippetoe stated that the Zoning Regulations for the City of Manchester do not currently address “medical marijuana” businesses. The city staff recommends the addition of the attached language in order to define and restrict the location of medical marijuana businesses, so as to minimize impact on surrounding properties and existing uses. The proposed text amendments include defining said businesses and allowing them in the C-1, C-2, and the newly created PLMD Zoning Districts, provided that they meet the specific requirements/regulations listed. Alderman Huether asked what regulations there are for odor control, and how those compare with other cities. She asked if they are stringent enough. Director Rippetoe responded that based on other cities, it would address the issue. City Attorney Erin Seele made a comment about charcoal filters. Alderman Huether asked about signage. Director Rippetoe answered that the City cannot overregulate signage; however, applicants will have to go to the Planning and Zoning Commission for review. Alderman Huether asked what hours the dispensaries can be open. She said pharmacies in Manchester are open Monday through Friday from 9:00 a.m. until 9:00 p.m., Saturdays from 9:00 a.m. until 7:00 p.m. and Sundays from 10:00 a.m. until 6:00 p.m. Director Rippetoe responded that there should not be an issue with making those hours consistent with other pharmacies in the area. There were no opponents and no comments from the public. Mayor Clement closed the public hearing at 7:10 p.m. Public Hearing 09-16-2019 –Amend Code clarifying zoning regulations – medical marijuana Page 2 Respectfully submitted, Ruth E. Baker, MMC/MPCC City Clerk Note: This is a journal of the Public Hearing held September 16, 2019 (summary); not a verbatim transcript regarding a proposed text amendment to the Code of Ordinances clarifying zoning regulations pertaining to medical marijuana. If a recording of the public hearing is desired, please contact City Hall. Public Hearing 09-16-2019 –Amend Code clarifying zoning regulations – medical marijuana Page 3  MINUTES OF THE REG ULAR BOA RD OF ALDERMEN MEETING OF MONDAY, SEPTEMBER 16, 2019 AT 200 HIGHLANDS BOULEVARD DRIVE 1. CALL TO ORDER Mayor Mike Clement called the Regular Board of Aldermen meeting to order at 7:10 p.m. 2. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Huether, Alderman Nolte, Alderman Hamill, Alderman Ottenad, Alderman Baumann, Alderman Toben, and Mayor Clement. A quorum was present. 3. APPROVAL OF THE MINUTES a. Minutes of the Public Hearing of Tuesday, September 3, 2019 pertaining to establishment of the 2019 property tax levy Alderman Hamill made the motion to approve the Minutes of the Public Hearing of Tuesday, September 3, 2019 pertaining to establishment of the 2019 property tax levy. The motion was seconded by Alderman Toben and carried unanimously with no objections from any members of the Board of Aldermen. b. Minutes of the Regular Board of Aldermen Meeting of Tuesday, September 3, 2019 Alderman Hamill made the motion to approve the Minutes of the Regular Board of Aldermen Meeting of Tuesday, September 3, 2019. The motion was seconded by Alderman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. 4. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Alderman Hamill made the motion to accept the Order of Items on the Agenda as submitted. The motion was seconded by Alderman Toben and carried unanimously, with no objections from any members of the Board of Aldermen. Regular Board of Aldermen meeting 09-16-2019 Page 1 5. CONSIDERATION OF PETITIONS AND COMMENTS FROM THE PUBLIC a. Update on progress at 14401 Manchester Road – Suntrup gas/convenience store Mr. Randy Green, contractor, stated that all the different utilities, including the Metropolitan Sewer District (MSD) and the Missouri Department of Transportation (MoDOT) have been the biggest players with the delay on the project. He said they have submitted their stuff several months back and they just received comments back for the third time. MoDOT threw a wrench into them a couple weeks ago asking for a traffic signal plan study that was never mentioned in the scope meeting. He stated once they get their approvals from MSD and MoDOT, then they can take them to the City and then take to St. Louis County to start the construction. They hope to get started in a couple weeks. Mayor Clement stated that they have been working on this for years. Mr. Green has known for a long time about the requirements, and he had indicated that there had been some problems with the engineering firms. He said he wants the Board to know that while Mr. Green is laying blame on others, he suggested they accept part of the blame for this themselves. Alderman Baumann asked about the demolition of the project. Most contractors realize they must demolish all the way down to the earth. He is concerned about the choice of contractors that are being hired. He is concerned about the roadway. Mr. Green said he is the contractor, and the reason why it wasn’t taken down, the reason for leaving the concrete slab in there, was to avoid a bunch of debris and mud along with maintenance and erosion problems on Manchester Road. They thought to keep a clean and safe jobsite they would cut out the slabs when ready to put the tanks in the ground. They left the slab in to protect the site from being filled with mud and erosion. As far as the roadwork is concerned, VJ Cement is probably one of the biggest flat work contractors in this area and they are the ones hired to do the project for the road improvements. He admitted that the project has drawn out for a long time, and that maybe he should have fired his civil engineer months ago. Mayor Clement stated that he wants Mr. Green to be honest with Manchester, with him acknowledging that the problem is not with all others. The Mayor said he wants to move forward with this understanding now that they are getting closer to the end point; that is important. He did not want the residents to hear Mr. Green blame MoDOT, the Metropolitan Sewer District (MSD) and the City. He said there have been a variety of reasons. He said MoDOT usually needs four to six weeks to review the plans. Mr. Green said this is in its third round of comments and they have had it in review for over three months. Mayor Clement asked if MoDOT has all the plans they need. Mr. Green answered that they don’t yet have the directional arrow plans, the roadway plans. He said they will have them this week. Regular Board of Aldermen meeting 09-16-2019 Page 2  Alderman Hamill asked about the construction timeframe. Mr. Green said that the construction will probably take seven to eight months. They will want to get this started before winter sets in. Mayor Clement said he supports Mr. Green’s decision to leave the concrete there. It makes sense to him. Alderman Baumann commented that since Mr. Suntrup came the last time, the property has been maintained better the last 45 days. Mayor Clement stated that Mr. Green said three weeks to start; he would estimate five to six weeks. b. Projects Update – Director of Public Works Bob Ruck Director of Public Works Bob Ruck stated that in regard to Prop S, at the beginning of the construction season in the beginning of March, the City let a contract for $3 million for concrete replacement. They currently have $750 thousand left to do on the project, and that dollar amount includes the first 15-16 days of this month. The contract has a deadline of November 15. We are well on target to meet that. In regard to the asphalt portion of it, that work was just approved at the last board meeting. That project is about $300 thousand for the improvements on Connie Lane and Country Stone Drive south of Big Bend and they are in the process of setting up the preconstruction meeting for that. Director Ruck stated the Lindy Bridge will be closing on September 23 for about a month to a month and a half. They will be doing some structural repairs and removing and replacing the bridge deck. While that repair is underway and the bridge is closed, the barriers across Oklahoma Avenue will be removed to allow emergency services, the school district, trash services and motorists necessary access. Director Ruck stated that Channel J was just approved at the last board meeting, and the contractor is getting documents submitted. He thinks it will be started within the next month. Director Ruck stated that in regard to Pontoison, the contractor has ordered the concrete structures and they are currently being built. It is estimated to be about three weeks until this project is done, weather permitting. Director Ruck discussed the project of Dougherty Ferry Road from Country Stone Drive to the Valley Park city limits to the south, which is called Forest Avenue in Valley Park. He said there is a federal grant and the Missouri Department of Transportation (MoDOT) has approved the right-of-way acquisition plans. There will be three easements related to the project required. That project is slated for construction next year, and it will be a considerable rebuild. There is a misalignment in there. Director Ruck mentioned that the grated trough project is on the agenda tonight to replace three grated trough structures in various locations in the City. Regular Board of Aldermen meeting 09-16-2019 Page 3  Director Ruck indicated that the Brookvale Terrace relief project is on tonight’s agenda. It started out about three years ago as part of the Chadwick drainage study and there are four portions to it. The original design was not what he considered to be the appropriate way to proceed. It would have called for a larger pipe in the street that he thought was needed. The project was revamped and went out to bid. He mentioned that the Metropolitan Sewer District (MSD) will reimburse the City for $700,000, so the project actually came up less than the amount expected. Director Ruck stated that in regard to the Howard George Drive bridge project, it was bid earlier this summer, but the bids were high. The City conferred with MoDOT, and it was determined that there was a lack of contractors needing work at that time. The bridge project is going to be rebid in the spring; that project will be done in 2020 and will require the bridge to be closed for a couple months. Director Ruck gave an update on the Manchester Road pedestrian improvement project which was worked on earlier this year. The City, along with Horner and Shifrin, put together a good plan to support a request for funding for that project. East-West Gateway staff reviewed it and lowered the City’s points which took Manchester out to where the City would not qualify. The City asked for a meeting with them and, in doing so, we were able to express our displeasure. A supporter on the East-West Gateway Board met with the City; they admitted some flaws in their point system and found another source for funding that is going to be pursued to get the project back on track. Mayor Clement stated that this has been a huge amount of work. He wanted to thank Director Ruck for all the work done. Alderman Nolte said he had communicated with him on the Pontoison project, about finding out if the library is putting more water down the hill than they had previously since they did the big expansion and made some big changes. He said there had been one big flood in the past 16 years, and now there have been six in one year. He understands they were big rainfall events, but not this kind of result. He wanted to know if something new has happened. Director Ruck stated that they looked at the library project early on because of concern, and the entire addition that was placed on the front of the building drains to the west, there was nothing new from that construction to the east and down to the valley below. He said it is the lay of the land. Alderman Nolte asked if there has been that much more rain. Director Ruck answered that there has been that much more rain. He has provided the local weather station “underground”. It will give the weather data instantly for the area. The last rainfall for a period of 40 minutes was recorded at 2 2/3 inches of rain an hour; MSD storm sewers in a prime situation can handle 1 ½ inches of rain an hour. Next year, there will be an increase in the number of grated troughs. Alderman Nolte stated he has a lot of communication from residents on that street that are concerned that all of a sudden it has gotten a lot worse. He wants to be able to go back to them and honestly say we have looked at it and it is not something different with the library. Regular Board of Aldermen meeting 09-16-2019 Page 4  Director Ruck stated they are going to go up there and meet with the library and make sure they have taken the necessary steps. They installed some black pipe as a detention type system. Alderman Nolte stated that one of the streets has been terrible. Director Ruck stated he thinks he will notice a change, but an act of God is an act of God, no matter what the City of Manchester does. He commented that based on today’s ongoing building construction, things are still going to happen. Hopefully doing these things will work to minimize it. Mayor Clement said that with the size of this huge workload, as far as projects go, he and his staff have spent many hours in the backyards of residents with first-time problems to recurring problems. He would estimate four, six or eight hours a week, for 16 weeks spent on trying to answer questions of residents and homeowner’s associations that are experiencing the flooding. They seek answers and in many cases the City cannot provide funding to fix the problems, although the City can help them see solutions. Director Ruck stated he commends the Board that they have stepped up and realized it is the “Parks and Stormwater tax”. He said a lot of cities emphasize parks and do not spend the money on stormwater. He spoke with a resident who was told MSD said they could help in 25 years. Alderman Baumann stated that when he attended the Missouri Municipal League Conference, there was a lady with the Missouri Prairie Foundation who suggested planting prairie plants because they can take up about seven inches of rainwater. Director Ruck answered he is not sure that would work since it is a wooded area, it is not an open area. He said with the brochure Alderman Baumann has, it does suggest rain gardens, etc. which may be the thing of the future. Alderman Baumann suggested that the street work could be slowed down around Halloween to avoid possible problems with “trick or treating”. Director Ruck responded that the City can’t put constraints on the contractor, but the City will try to be cognizant of that. c. Comments from the Public Mr. Bruce Burkhart, 1083 Big Bend Station Drive, said the mission and vision of the Department of Conservation is to protect and manage the fish, forest and wildlife of the State and facilitate to provide opportunity for all citizens to use, enjoy and learn about these resources. Wildlife enriches our lives in many ways, but sometimes it can cause property damage or become a nuisance. Fortunately, the majority of these conflicts can be resolved. The first priority is healthy preservation of the herd to limit disease. Flowers and vegetation, according to Erin Shank and Andrea Barnes at Powder Valley, that is their mantra. There is information from MCD, Greenscape Nursery, “Spook the Deer” March- April 2019 to control what is going on in your yard. Another book is available at the Missouri Botanical Gardens. So far, he has not seen the City of Manchester distribute anything like this which is the first response to a conflict of interest by peaceful means. He has not seen that. He has not seen anything from the City of Manchester, stating that when Regular Board of Aldermen meeting 09-16-2019 Page 5 driving, what the appropriate reaction is to react to a deer. He feels that Manchester has not sent out anything pertaining to a peaceful means for a conflict of interest regarding the deer. Ms. Betty Caldwell, 3458 Charleston Place Court, said she prefers there are no bowhunters in the area where she lives. She is in favor of making sure the deer population is correct for humans and deer, but her backyard is by common ground and she sees deer. She said her request is that the Board know the areas where there should not be hunters. She said her neighborhood put up a notice whether the residents want the hunting there, and it is to be voted on. Some neighbors don’t even have a backyard. In areas like this, she suggested the City make sure there are no bow hunters allowed. She understands there should be insurance to cover the hunters, but she hopes there are no mistakes. 6. REPORTS FROM THE MAYOR a. Proclamation – POW-MIA Recognition Day Mayor Clement stated that the City was awarded the POW-MIA designation in May. When the City was awarded this designation, the City committed to recognizing the POW- MIA status on their special recognition day, which is Friday, September 20. Mayor Clement invited everyone to attend the ceremony at the Veterans memorial at 10:00 a.m. It focuses on the flight of the POW-MIA and Manchester’s commitment to the Veterans and the POW-MIA. b. Proclamation honoring Municipal Judge Michael Gunn upon his retirement from the Bench for his many years of service to the City Mayor Clement presented a Proclamation honoring Municipal Judge Michael Gunn for his retirement for his many years of service to the City of Manchester. c. Proclamation honoring Karen Yeomans, P. E., Area Engineer, MoDOT Southwest St. Louis County Area upon her retirement for service to the area. Mayor Clement presented Karen Yeomans a Proclamation for her retirement from the Missouri Department of Transportation (MoDOT) Southwest St Louis County Area. d. Mayoral Report Mayor Clement expressed his thanks for all who helped with Homecoming, certainly the Parks Department, Public Works, and everyone who worked and put this all together. It was a big community effort and the weather was beautiful except for Sunday morning before the event opened for the day. Mayor Clement stated that six or eight weeks ago, he had acknowledged that Manchester is working with four other communities to get the West Newsmagazine to provide a two-page spread for the activities for the senior adults. He is happy to say that after Manchester took the lead, everyone followed. They have seen the first draft, and in the last issue in September will be all the activities for October. Senior adults will be able Regular Board of Aldermen meeting 09-16-2019 Page 6 to look at these and see what the programming is, where it is and what the cost is. He said “thank you” to Stephanie Hardesty for the hard work she has done. Mayor Clement stated several weeks ago he had asked if there would be any volunteers on October 16 for community service. He said they have filled that team, gone above what we wanted to reach. It will be from 5:30 – 7:45 p.m. when about 35 volunteers representing the City of Manchester will be packing food at Good Shepard Church. Mayor Clement gave an update on the Board of Freeholders. He said the Municipal League of Metro St. Louis has submitted the necessary number of signatures to launch the formation of the Board of Freeholders, an alternative to “Better Together”. The advantage is the fact that the Board of Freeholders is open and public, and only people in the County and City will be able to vote on issues. Mayor Clement wanted to remind everyone of the upcoming recycling event on Saturday. He said the City had applied for a grant with St. Louis County for free recycling of televisions and computer monitors. Councilman Tim Fitch managed to have the County Executive sign the approval. Participants will be able to turn in two TV’s without cost. Mayor Clement recognized the upcoming Arts Fest which will be held on September 28 at the Parks Department. Mayor Clement emphasized that the POW-MIA ceremony will be on Friday, including the Missing Man Table, at the Veterans Memorial. Tucker’s will also have a table on that day as well. 7. REPORTS FROM THE CITY ADMINISTRATOR a. List of Paid Bills (Warrant dates of September 1 – September 14, 2019) There were no questions. 8. REPORTS FROM COMMITTEES a. Planning and Zoning Commission Alderman Hamill stated they did not meet, but they would be meeting next week. b. Homecoming Committee Alderman Ottenad thanked everyone who helped make it a success. The wrap up meeting will be October 9 at the Park Building at 6:30 p.m. 9. ACTION ON OLD BILLS a. BILL # 19-2384 - AN ORDINANCE APPOINTING THE CITY’S MUNICIPAL JUDGE Alderman Ottenad read for the second time Bill # 19-2384, entitled: “AN ORDINANCE APPOINTING CHARLES W. BILLINGS AS MUNICIPAL JUDGE FOR THE Regular Board of Aldermen meeting 09-16-2019 Page 7 CITY OF MANCHESTER AND ESTABLISHING A RATE OF COMPENSATION FOR THE POSITION”, by title only. Alderman Ottenad made the motion that Bill # 19-2384 become Ordinance # 19- 2268. The motion was seconded by Alderman Hamill. A poll of the Board showed: Alderman Hamill – aye Alderman Toben – aye Alderman Baumann – aye Alderman Ottenad – aye Alderman Huether – aye Alderman Nolte – aye Mayor Clement announced the vote passed 6 – 0, with no objections from any members of the Board. b. BILL # 19-2385 - AN ORDINANCE ESTABLISHING A VETERANS COMMISSION Alderman Huether read for the second time Bill # 19-2385, entitled: “AN ORDINANCE ESTABLISHING A VETERANS COMMISSION FOR THE CITY OF MANCHESTER”, by title only. Alderman Huether made the motion that Bill # 19-2385 become Ordinance # 19- 2269. The motion was seconded by Alderman Hamill. A poll of the Board showed: Alderman Toben – aye Alderman Baumann – aye Alderman Ottenad – aye Alderman Huether – aye Alderman Nolte – aye Alderman Hamill – aye Mayor Clement announced the vote passed 6 – 0, with no objections from any members of the Board. c. BILL # 19-2386 - AN ORDINANCE ESTABLISHING THE 2019 PROPERTY TAX LEVY Alderman Hamill read for the second time Bill # 19-2386, entitled: “AN ORDINANCE ESTABLISHING AND LEVYING THE RATE OF TAXATION UPON ALL REAL AND PERSONAL PROPERTY IN THE CITY OF MANCHESTER FOR CALENDAR YEAR 2019”, by title only. Alderman Hamill made the motion that Bill # 19-2386 become Ordinance # 19-2270. The motion was seconded by Alderman Hamill. Regular Board of Aldermen meeting 09-16-2019 Page 8  A poll of the Board showed: Alderman Baumann – aye Alderman Ottenad – aye Alderman Huether – aye Alderman Nolte – aye Alderman Hamill – aye Alderman Toben – aye Mayor Clement announced the vote passed 6 – 0, with no objections from any members of the Board. 10. INTRODUCTION OF NEW BILLS a. BILL CLARIFYING ZONING REGULATIONS PERTAINING TO MEDICAL MARIJUANA Alderman introduced Bill # 19-2387, entitled: “AN ORDINANCE APPROVING TEXT AMENDMENTS TO THE ZONING CODE OF THE CITY OF MANCHESTER PERTAINING TO MEDICAL MARIJUANA USES AS REQUIRED BY ARTICLE XIV OF THE MISSOURI CONSTITUTION”, by title only. No further action at this time. b. RESOLUTION APPROVING CONTRACT FOR STREET GRATED TROUGHS REMOVAL AND REPLACEMENT Alderman Ottenad read Proposed Resolution # 19-0701, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH E. MEIER CONTRACTING, INC. IN AN AMOUNT NOT TO EXCEED SEVENTY-ONE THOUSAND SIX HUNDRED SEVENTY DOLLARS ($71,670.00), FOR REPLACEMENT OF THREE STREET TRENCH DRAIN STRUCTURES AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF MANCHESTER,” by title only. Alderman Ottenad made the motion to approve Resolution # 19-0701. The motion was seconded by Alderman Hamill and carried 6 – 0, with no objections from any members of the Board of Aldermen. c. RESOLUTION APPROVING CONTRACT FOR MANAGEMENT SERVICES FOR STREET GRATED TROUGHS REMOVAL AND REPLACEMENT PROJECT Alderman Huether read Proposed Resolution # 19-0702, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH HORNER & SHIFRIN, INC. IN AN AMOUNT NOT TO EXCEED NINE THOUSAND THREE HUNDRED TWENTY-FIVE DOLLARS ($9,325.00) TO PROVIDE THE CITY WITH PROJECT MANAGEMENT SERVICES FOR THE REPLACEMENT OF THREE STREET TRENCH DRAIN STRUCTURES AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF MANCHESTER,” by title only. Regular Board of Aldermen meeting 09-16-2019 Page 9  Alderman Huether made the motion to approve Resolution # 19-0702. The motion was seconded by Alderman Hamill and Alderman Ottenad simultaneously and carried 6 – 0, with no objections from any members of the Board of Aldermen. d. RESOLUTION APPROVING CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR ASPHALT PAVEMENT IMPROVEMENTS Alderman Baumann read Proposed Resolution # 19-0703, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH HORNER & SHIFRIN, INC. IN AN AMOUNT NOT TO EXCEED FORTY-FOUR THOUSAND FOUR HUNDRED FIFTEEN ($44,415.00) TO PROVIDE THE CITY WITH PROJECT MANAGEMENT SERVICES FOR THE 2019 PROPOSITION “S” AND SCHROEDER CITY PARK ASPHALT IMPROVEMENTS PROJECT IN THE CITY OF MANCHESTER”, by title only. Alderman Baumann made the motion to approve Resolution # 19-0703. The motion was seconded by Alderman Hamill and carried 6 – 0, with no objections from any members of the Board of Aldermen. e. RESOLUTION APPROVING CONTRACT FOR BROOKVALE TERRACE RELIEF TRUNK SEWER PROJECT Alderman Hamill read Proposed Resolution # 19-0704, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH KELPE CONTRACTING, INC. IN AN AMOUNT NOT TO EXCEED ONE MILLION FIVE HUNDRED SIXTEEN THOUSAND FIVE HUNDRED FORTY-FIVE DOLLARS ($1,516,545.00), WHICH INCLUDES A FIVE PERCENT (5%) CHANGE ORDER IN THE AMOUNT OF SEVENTY-TWO THOUSAND TWO HUNDRED SIXTEEN DOLLARS ($72,216.00) TO BE USED FOR UNFORESEEN WORK CONDITIONS, FOR THE CHADWICK SUBDIVISION AREA STORM WATER IMPROVEMENTS – BROOKVALE TERRACE RELIEF TRUNK SEWER PROJECT”, by title only. Alderman Hamill made the motion to approve Resolution # 19-0704. The motion was seconded by Alderman Toben and carried 6 – 0, with no objections from any members of the Board of Aldermen. f. RESOLUTION APPROVING CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR BROOKVALE TERRACE RELIEF TRUNK SEWER PROJECT Alderman Nolte read Proposed Resolution # 19-0705, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH STOCK & ASSOCIATES CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED SEVENTEEN THOUSAND FIVE HUNDRED DOLLARS ($17,500.00) TO PROVIDE THE CITY WITH CONSTRUCTION INSPECTION SERVICES FOR THE CHADWICK SUBDIVISION AREA – BROOKVALE TERRACE RELIEF TRUNK SEWER PROJECT IN THE CITY OF MANCHESTER”, by title only. Regular Board of Aldermen meeting 09-16-2019 Page 10  Alderman Nolte made the motion to approve Resolution # 19-0705. The motion was seconded by Alderman Hamill and carried 6 – 0, with no objections from any members of the Board of Aldermen. g. RESOLUTION TO CONTRACT FOR DOUGHERTY FERRY ROAD IMPROVEMENT RIGHT-OF-WAY SERVICES Alderman Ottenad read Proposed Resolution # 19-0706, entitled “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH HORNER & SHIFRIN, INC. IN AN AMOUNT NOT TO EXCEED NINE THOUSAND NINE HUNDRED THIRTY-FIVE DOLLARS AND THIRTY-SIX CENTS ($9,935.36) TO PROVIDE THE CITY WITH RIGHT-OF-WAY ACQUISITION SERVICES FOR THE DOUGHERTY FERRY ROAD IMPROVEMENTS, FEDERAL PROJECT NO. STP-5504(601) IN THE CITY OF MANCHESTER”, by title only. Alderman Ottenad made the motion to approve Resolution # 19-0706. The motion was seconded by Alderman Hamill and carried 6 – 0, with no objections from any members of the Board of Aldermen. h. RESOLUTION ADOPTING THE ST. LOUIS REGIONAL HAZARD MITIGATION PLAN Alderman Baumann read Proposed Resolution # 19-0707, entitled: “A RESOLUTION OF THE CITY OF MANCHESTER, MISSOURI ADOPTING THE ST. LOUIS REGIONAL HAZARD MITIGATION PLAN 2020-2025”, by title only. Alderman Huether said she understands that this is being done as a precursor if we were to apply for any pre-disaster mitigation funding. She wonders if we have any plans to do so. Director of Public Works Bob Ruck answered we have nothing in mind at this point but if the City does not approve it, then the funds will not be available. There could be something later and other emergency situations. The Board must do it ahead of time to qualify. Alderman Baumann made the motion to approve Resolution # 19-0707. The motion was seconded by Alderman Toben and carried 6 - 0, with no objections from any members of the Board of Aldermen. i. RESOLUTION TO AUTHORIZE HUNTERS ASSOCIATED WITH SUBURBAN BOWHUNTERS, FOLLOWING ALL REGULATIONS, TO HUNT IN CITY PARKS Alderman Toben read Proposed Resolution # 19-0708, entitled: “A RESOLUTION ALLOWING HUNTERS ASSOCIATED WITH SUBURBAN BOWHUNTERS TO HUNT IN CITY OF MANCHESTER PARKS UNDER CERTAIN CONDITIONS”, by title only. Alderman Toben made the motion to approve Resolution # 19-0708. The motion was seconded by Alderman Nolte and carried 6 – 0, with no objections from any members of the Board of Aldermen. Regular Board of Aldermen meeting 09-16-2019 Page 11 11. MISCELLANEOUS a. Comments from the Public There were none. 12. ADJOURNMENT At 8:27 p.m., there being no further business, Alderman Hamill made the motion to adjourn. The motion was seconded by Alderman Nolte and carried unanimously, without objections from any members of the Board. The meeting adjourned at 8:27 p.m. Respectfully submitted, Ruth E. Baker, MMC/MPCC City Clerk Note: This is a journal of the Board of Aldermen meeting held Monday, September 16, 2019 (summary); not a verbatim transcript. If a recording of the meeting is desired, please contact City Hall. Regular Board of Aldermen meeting 09-16-2019 Page 12