Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, NOVEMBER 18, 2019 AT 200 HIGHLANDS BOULEVARD DRIVE 1. CALL TO ORDER Mayor Mike Clement called the Regular Board of Aldermen meeting to order at 7:00 p.m. 2. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Huether, Alderman Hamill, Alderman Ottenad, Alderman Baumann, Alderman Toben and Mayor Clement. Alderman Nolte was absent. A quorum was present. 3. APPROVAL OF THE MINUTES: a. Minutes of the Public Hearing of Monday, November 4, 2019 regarding a request for approval of an amended site plan for 625 Meramec Station Road Alderman Toben made the motion to approve the Minutes of the Public Hearing of Monday, November 4, 2019 regarding a request for approval of an amended site plan for 625 Meramec Station Road. The motion was seconded by Alderman Hamill, and carried unanimously, with no objections from any members of the Board of Aldermen. b. Minutes of the Public Hearing of Monday, November 4, 2019 regarding a request for approval of a preliminary site development plan and a Special Use Permit Request for 110 Enchanted Parkway Alderman Ottenad made the motion to approve the Minutes of the Public Hearing of Monday, November 4, 2019 regarding a request for approval of a preliminary site development plan and a Special Use Permit Request for 110 Enchanted Parkway. The motion was seconded by Alderman Hamill, and carried unanimously, with no objections from any members of the Board of Aldermen. Regular Board of Aldermen 11/18/2019 Page 1  c. Minutes of the Regular Board of Aldermen meeting of Monday, November 4, 2019 Alderman Ottenad made the motion to approve the Minutes of the Regular Board of Aldermen meeting of Monday, November 4, 2019. The motion was seconded by Alderman Hamill, and carried unanimously, with no objections from any members of the Board of Aldermen. 4. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Mayor Clement suggested a change in the second reading of Bill # 19-2391 from Alderman Nolte to Alderman Hamill, since Alderman Nolte was absent. Mayor Clement stated that there were some Boy Scouts in the audience, and he would be introducing them. Alderman Hamill made the motion to approve the Order of Items on the Agenda as amended. The motion was seconded by Alderman Toben and carried unanimously, with no objections from any members of the Board of Aldermen. 5. CONSIDERATION OF PETITIONS AND COMMENTS FROM THE PUBLIC a. Introduction of new Police Officer David Schmiedeskamp Chief of Police Scott Will introduced new Police Officer David Schmiedeskamp who graduated from St. Louis Community College in Wildwood in 2015 with an Associates Degree in General Education. Officer Schmiedeskamp served four honorable years in the United States Army (2008-2012) as Infantryman with a combat deployment to Iraq. Officer Schmiedeskamp recently graduated from the Eastern Missouri Police Academy where he received special recognition in the areas of leadership and academics. b. Comments from the Public There were none. 6. REPORTS FROM THE MAYOR a. Introduction of Boy Scouts Mayor Clement introduced the following Boy Scouts: Junior Cordero, Nathaniel Herrmann, Evan Jones, and Ethan Kindel of Troop 750 sponsored by Wren Hollow School. Mayor Clement answered a question posed by one of the Boy Scouts: “Why would someone want to become a mayor or alderman?” Mayor Clement stated that would give the elected official the ability to make life better for the community, safe, affordable and desirable. b. Mayoral Report Regular Board of Aldermen 11/18/2019 Page 2  Mayor Clement reported that last Monday, the City and the Parks Department hosted a Veterans Day Breakfast at the American Legion Post 208, and the Flags of Valor flew at the Veterans Memorial. On November 13, the City hosted the “Conversations with the Mayor”. Residents who attend can talk about any topic that comes up; it is very informal. Mayor Clement stated that last Saturday for the Electronics Recycling event, 480 vehicles went through in three hours. He said it was a very big turnout. Mayor Clement reported attending three ribbon cuttings. They were for “Just Dancing”, a ballroom dancing studio, for “Salon 703”, a beauty and hair salon, and for “Arthur Murray’s Dance Studio” where they hosted a big party. Mayor Clement outlined upcoming events. He stated that on Thursday, there will be a Town Hall meeting with the new state representative, Trish Gunby at the Twin Oaks Municipal Building. On November 22, the Police Department will be hosting “Coffee with a Cop”, and many officers will be there. On November 23, there will be a concert upstairs at the Lyceum. Mayor Clement stated that November 30 is the annual “Shop with a Cop” event, and more volunteers are needed. He stated that on December 12, the City will be hosting the Senior Resident Holiday luncheon at the First Evangelical Free Church. Mayor Clement stated that on December 13, there will be a staged reading at the Lyceum. 7. REPORTS FROM THE CITY ADMINISTRATOR a. Budget Summary for Fiscal Year 2020 City Administrator Larry Perney stated that the budget process is big project every year. He thanked Director of Finance Don Yucuis and staff for the work in doing this budget. City Administrator Perney said Manchester’s mission is to grow the superior quality of life for our diverse community through effective leadership, fiscal responsibility, and active communication. Manchester’s vision is to be a welcoming, safe, family-oriented fiscally sound city that maximizes its geographic location to be the most attractive living and shopping destination in West County, and all this is geared to try to achieve that. City Administrator Perney stated that a residential and commercial tax rate on real estate of $0.037 and $0.050 for personal property taxes per $100 assessed valuation will be the current rate. He said this is a voluntary reduction of $0.2365 for residential real estate, a $0.303 reduction for commercial real estate, and $0.335 reduction for personal property taxes, which if assessed, that would represent additional revenue to the City of approximately $1.1 million. City Administrator Perney stated that the voters approved Proposition S in April, 2018 which is a $16 million bond issue for fixing streets and sidewalks. He said that in 2018, the City issued $9 million in bonds and plans on issuing the remaining $7 million in bonds in 2020. He commented that residents pay $0.28 per $100 of assessed valuation to pay the bond debt. Regular Board of Aldermen 11/18/2019 Page 3  City Administrator Perney stated that there will be no change in the amount residents pay for trash, recycling and yard waste; that will remain at $6.00 per month. He stated that there is a 2.5% pay increase factored in for employee pay increases, and a new step plan has been approved and included in the budget for the Police Department. City Administrator Perney discussed all funds in the City. He said the anticipated revenue for 2020 is $30 million, as compared to $22 million in 2019. He stated that expenditures in the 2020 budget are estimated at $27.7 million as compared to $24.5 million in 2019. He discussed the beginning fund balance, the change in the fund balance, and the ending fund balance. Then, he reviewed the proposed 2020 budget detail by fund. He specifically mentioned the Sewer Lateral Program for which residents pay $28 per year through their taxes. He said that the rate is bringing in about $211,000, but there are expenditures of about $300,000 during the year, so a negative fund balance is expected by the end of the year. He commented that there will likely be a ballot request in April to change the $28 to $50 per year on taxes for the sewer lateral program, and several cities in the area have recently increased their fees to cover the program due to the aging infrastructure. He discussed the General Fund, the Capital Fund and the 2020 Parks and Stormwater budget by department. He stated that the list of streets to be repaired or replaced from Proposition S funds would be placed on the website. b. List of Paid Bills (Warrant dates of November 2 – November 15, 2019) There were no questions. 8. REPORTS FROM COMMITTEES a. Planning and Zoning Commission Alderman Hamill stated there were two cases, one was that Parkway wants to replace three signs, and the other was a text amendment to allow learning centers and tutoring centers in the City. b. Homecoming Committee Alderman Ottenad stated the Homecoming Committee met on November 14. She said they decided that the Cute Kids and Cute Pets money should go to PLAY Scholarships (Programs and Lessons for all Youth). Applicants would have to prove that they qualify for children to be included in programs at the park. Also at the meeting, there was discussion about having a frame or cardboard cutout that families could stand behind to have pictures taken. It was commented that the blue Homecoming shirts are expensive to buy, so they are looking at possibly getting theme t- shirts each year. Regarding the attendance and raffle prizes, the money in the attendance prizes is double what is in the raffle prizes, so the suggestion was to have more raffle prizes. There was discussion about having Bingo on Sunday. Alderman Ottenad said that what was interesting is that there is an identity problem with the Manchester Homecoming. She said people are asking what it is and where the football game is. 9. ACTION ON OLD BILLS Regular Board of Aldermen 11/18/2019 Page 4  a. BILL # 19-2390 – AN ORDINANCE APPROVING AN AMENDED SITE PLAN FOR 625 MERAMEC STATION ROAD Alderman Baumann read for the second time Bill # 19-2390, entitled: “AN ORDINANCE APPROVING AN AMENDED FINAL SITE DEVELOPMENT PLAN SUBMITTED ON BEHALF OF THE JOURNEY FELLOWSHIP, INC. FOR A BUILDING ADDITION AND ASSOCIATED IMPROVEMENTS TO A PROPERTY CURRENTLY BEING USED AS A CHURCH, LOCATED AT 625 MERAMEC STATION ROAD”, by title only. Alderman Baumann made the motion that Bill # 19-2390 become Ordinance # 19- 2275. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Baumann - aye Alderman Ottenad - aye Alderman Huether - aye Alderman Nolte - absent Alderman Hamill - aye Alderman Toben - aye Mayor Clement announced that the motion passed 5 – 0, with no objections from any members of the Board of Aldermen. b. BILL # 19-2391 – AN ORDINANCE APPROVING A FINAL SITE DEVELOPMENT PLAN FOR A CAR WASH AT 110 ENCHANTED PARKWAY Alderman Hamill read for Alderman Nolte for the second time Bill # 19-2391, entitled: “AN ORDINANCE APPROVING A FINAL SITE DEVELOPMENT PLAN SUBMITTED ON BEHALF OF ST. LOUIS CAR WASH PROPERTIES, LLC FOR A NEW CAR WASH FACILITY AND ASSOCIATED IMPROVEMENTS TO BE LOCATED AT 110 ENCHANTED PARKWAY”, by title only. Alderman Hamill made the motion that Bill # 19-2391 become Ordinance # 19-2276. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Ottenad - aye Alderman Huether - aye Alderman Nolte - absent Alderman Hamill - aye Alderman Toben - aye Alderman Baumann - aye Mayor Clement announced that the motion passed 5 – 0, with no objections from any members of the Board of Aldermen. Regular Board of Aldermen 11/18/2019 Page 5  c. BILL # 19-2392 – AN ORDINANCE APPROVING A SPECIAL USE PERMIT FOR A NEW CARWASH FACILITY AT 110 ENCHANTED PARKWAY Alderman Hamill read for the second time Bill # 19-2392, entitled: “AN ORDINANCE CREATING A SPECIAL USE PERMIT AND GRANTING THE SAME TO TERC, LLC, ON BEHALF OF ST. LOUIS CAR WASH PROPERTIES, LLC, TO CONSTRUCT AND OPERATE A CAR WASH FACILITY AT 110 ENCHANTED PARKWAY AS PROVIDED FOR IN SECTION 405.270 OF THE CODE OF ORDINANCES OF THE CITY OF MANCHESTER”, by title only. Alderman Hamill made the motion that Bill # 19-2392 become Ordinance # 19-2277. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Huether - aye Alderman Nolte - absent Alderman Hamill - aye Alderman Toben - aye Alderman Baumann - aye Alderman Ottenad - aye Mayor Clement announced that the motion passed 5 – 0, with no objections from any members of the Board of Aldermen. 10. INTRODUCTION OF NEW BILLS a. BILL AMENDING CHAPTER 605 OF THE CODE OF ORDINANCES REGARDING BUSINESS LICENSES AND REGULATIONS Alderman Huether introduced Bill # 19-2393, entitled: “AN ORDINANCE AMENDING CERTAIN PROVISIONS OF THE CODE OF ORDINANCES RELATING TO CHAPTER 605 BUSINESS LICENSES AND REGULATIONS”, by title only. Director of Finance Don Yucuis stated that this would be a change for 2020; the Finance Department will be taking over the process, while utilizing the front counter staff for taking applications. The Bill also allows extra time for businesses to gather their data. He stated there is a new section which is when a license is issued or denied. He said it clarifies grounds for revocation of a license and license procedures. No further action required at this time. b. BILL APPROVING THE FISCAL YEAR BUDGET FOR 2020 Alderman Ottenad introduced Bill # 19-2394, entitled: “AN ORDINANCE ADOPTING AND APPROVING THE BUDGET FOR THE CITY OF MANCHESTER FOR THE YEAR JANUARY 1, 2020 THROUGH DECEMBER 31, 2020, AND APPROPRIATING SUCH SUMS AS SET FORTH HEREIN FOR ALL DEPARTMENTS AND ACCOUNTS THEREIN SPECIFIED”, by title only. Regular Board of Aldermen 11/18/2019 Page 6  No further action required at this time. 11. MISCELLANEOUS a. Comments from the Public Ms. Sharon Owens, 107 Baxter Acres Drive, asked about the Homecoming Budget being in the General Fund. She asked if that means Homecoming needs to get approval for expenditures. City Administrator Perney stated that is merely an accounting issue. Mayor Clement stated that he will not be at the next meeting, so Alderman Ottenad will be chairing it. 12. ADJOURNMENT At 7:48 p.m., there being no further business, Alderman Hamill made the motion to adjourn. The motion was seconded by Alderman Toben and carried unanimously, without objection. The meeting adjourned at 7:48 p.m. Respectfully submitted, Ruth E. Baker, MMC/MPCC City Clerk Note: This is a journal of the Board of Aldermen meeting of November 18, 2019 (summary); not a verbatim transcript. Regular Board of Aldermen 11/18/2019 Page 7