City Council Regular Meeting

City Council Regular Meeting Tuesday, August 20, 2013 6:00 PM City Council Chambers Mayor David J. Lesser Mayor Pro Tem Amy Howorth Councilmember Wayne Powell Councilmember Mark Burton Councilmember Tony D'Errico Executive Team David N. Carmany, City Manager Vince Mastrosimone, Interim Public Works Director Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Mark Leyman, Parks & Recreation Director Cathy Hanson, Human Resources Director Eve R. Irvine, Police Chief Bruce Moe, Finance Director Liza Tamura, City Clerk Richard Thompson, Community Development Director MISSION STATEMENT: The City of Manhattan Beach is dedicated to providing exemplary municipal services, preserving our small beach town character and enhancing the quality of life for our residents, businesses and visitors. City Council Agenda Final August 20, 2013 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified a time for citizen comments on the agenda under "Audience Participation," at which time speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, including items on the agenda, with each speaker limited to three minutes. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056 to make an inquiry concerning the nature of the item described on the agenda. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG (5 MINUTES) Mia Sampson & Anna Sampson – Mayors for the Day B. ROLL CALL (1 MINUTE) C. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING (1 MINUTE) I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Friday, Aug 16, 2013, on the City' s Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES (5 MINUTES) By motion of the City Council this is the time to notify the public of any changes to the agenda and/or rearrange the order of the agenda. E. CEREMONIAL CALENDAR (15 MINUTES) City of Manhattan Beach Page 2 Printed on 8/16/2013 City Council Agenda Final August 20, 2013 F. COMMUNITY ANNOUNCEMENTS (One Minute Per Person) This portion of the meeting is to provide an opportunity for citizens to address the City Council regarding upcoming events. The duration for an individual speaking under " Community Announcements" is limited to one minute. A second, extended opportunity to speak is provided under "Audience Participation." While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda . Please complete the "Request to Address the City Council" card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! G. AUDIENCE PARTICIPATION (Three Minutes Per Person) Speakers may comment on any item of interest to the public that is within the subject matter jurisdiction of the legislative body, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, and returning it to the City Clerk. Thank you! H. CITY MANAGER REPORT(S) (5 MINUTES) I. CONSENT CALENDAR (5 MINUTES) NOTICE TO THE PUBLIC - The “Consent Calendar” adopting the printed Recommended City Council Action will be enacted with one vote. The Mayor will ask the City Councilmembers, the public, and the staff if there is anyone who wishes to remove any item from the “Consent Calendar” for discussion and consideration. The matters removed from the “Consent Calendar” will be considered individually at the end of this Agenda under “Items Removed from the Consent Calendar.” At that time, any member of the audience may comment on any item pulled from the “Consent Calendar.” The entire “Consent Calendar,” with the exception of items removed to be discussed under “Items Removed from the Consent Calendar,” is then voted upon by roll call under one motion. 1. Ratification of Budgeted Motor Fuel Purchase from Merrimac Energy 13-0411 Group in the Amount of $27,896.24. WAIVE FORMAL BIDDING, APPROVE Attachments: Fuel Bid Comparison 2. Award of Bid for the Budgeted Replacement of Seven Chevrolet 13-0424 Vehicles: Five Tahoe Police Patrol Vehicles, One Silverado Truck for the Police Department and One Equinox SUV for the Public Works Department; from George Chevrolet for a total cost of $219,761.71. APPROVE Attachments: Bid #941-14 Comparison for Chevrolet Vehicles (7) City of Manhattan Beach Page 3 Printed on 8/16/2013 City Council Agenda Final August 20, 2013 3. Construction Contract with Taylor Tennis Court, Inc. ($71,160) for the 13-0391 Live Oak Park, Manhattan Heights, Mira Costa Tennis Courts and Marine Avenue Park Basketball Courts Resurfacing and Restriping Project. APPROVE, APPROPRIATE Attachments: Budget, Appropriations, Anticipated Expenditures Bid Results Location Map Construction Contract Documents (pages 1-13) - Agreement (Taylor Tennis Court Inc.) 4. Construction Contract ($618,618) with Bannaoun Engineers Construction 13-0409 Corporation for the budgeted Ardmore Avenue, Valley Drive and 11th Place Street Resurfacing Project. APPROVE Attachments: Budget, Appropriations, Anticipated Expenditures Bid Results Location Map Construction Contract (pages 1-13) - Agreement (Bannaoun Engineers) 5. First Amendment to Professional Services Agreement with Iteris, Inc. in a 13-0417 Not-to-Exceed Amount of $28,860 for Preparation of a Roundabout Feasibility Study. APPROVE Attachments: First Amendment to the Agreement Between the City of Manhattan Beach and Iteris, Inc. 6. Professional Services Agreement with Control Automation Design, Inc. in 13-0420 the amount of $79,750 for Computer Programming Services for the Water Division’s Supervisory Control And Data Acquisition System. WAIVE FORMAL BIDDING, APPROVE Attachments: Agreement For Professional Services Control Automation Design Inc 7. One-year Renewal of Fire Records Management System (RMS) Support 13-0419 and Maintenance Contract with Fire Information Support Services, Inc. in the Amount of $25,582.00. WAIVE FORMAL BIDDING, APPROVE Attachments: Contract with Fire Information Support Services, Inc. 8. Ordinance No. 13-0017 Amending Short Term Parking Regulations and ORD 13-0017 Loading Zone Restrictions. WAIVE FURTHER READING; INTRODUCE ORDINANCE NO. 13-0017 Attachments: Ordinance No. 13-0017 Legislative Digest City of Manhattan Beach Page 4 Printed on 8/16/2013 City Council Agenda Final August 20, 2013 9. Financial Reports: 13-0407 Ratification of Demands: August 1, 2013 RATIFY Attachments: Ratification of Demands Register for August 1, 2013 J. PUBLIC HEARINGS K. GENERAL BUSINESS 10. Report on the Level of Service Provided By Southern California Edison 13-0415 (SCE) and the Options Available to the City to Affect Service Level Improvements. DISCUSS AND PROVIDE DIRECTION Attachments: SCE Franchise Agreement 1938 Manhattan Beach Outage Response 11. Ordinance No. 13-0009 Prohibiting Distribution or Sale of Prepared Food ORD 13-0009 in Polystyrene Food Service Ware. WAIVE FURTHER READING; INTRODUCE ORDINANCE NO. 13-0009 Attachments: Ordinance No. 13-0009 Prohibiting Distribution or Sale of Prepared Food in Polystyrene Food Se Clean Water Action’s (CWA) List of Polystyrene Foam Bans in Local Jurisdictions American Chemistry Council (ACC) Letter of Opposition Letters of Support Clean Water Action (CWA) Polystyrene Foam Cost Comparison 12. Funding Options and Processes to Mitigate Storm Water and Street 13-0328 Lighting & Landscaping District Deficits. DISCUSS AND PROVIDE DIRECTION 13. Introduction of Ordinance No. 13-0020 amending the City’s Municipal ORD 13-0020 Code regarding banners and decorations in the Public Right-of- Way and adoption of banner policy. WAIVE FURTHER READING; INTRODUCE ORDINANCE; ADOPT POLICY Attachments: Existing Manhattan Beach Municipal Code Chapter 9.60 Proposed Ordinance No. 13-0020 Legislative Digest 7/26/2013 Proposed Banner Policy 7/26/2013 City of Manhattan Beach Page 5 Printed on 8/16/2013 City Council Agenda Final August 20, 2013 14. 2013 League of California Cities Resolutions. 13-0435 DISCUSS AND PROVIDE DIRECTION FOR VOTING DELEGATE Attachments: May 21, 2013, Staff Report on Designation of Voting Delegates 2013 Annual Conference Resolutions Packet L. ITEMS REMOVED FROM THE CONSENT CALENDAR Prior to the Council’s consideration of each item removed from the consent calendar , speakers may comment on any or all of those items for up to three minutes per item. M. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS 15. Request to Sponsor a Community Event on the History and Future of 13-0434 Manhattan Beach on December 7, 2013 at the Joslyn Community Center. APPROVE Attachments: 2012 Symposium Brochure N. ADJOURNMENT City of Manhattan Beach Page 6 Printed on 8/16/2013 City Council Agenda Final August 20, 2013 O. FUTURE MEETINGS CITY COUNCIL MEETINGS Sep. 3, 2013 – Tuesday – 6:00 PM – City Council Meeting Sep. 10, 2013 - Tuesday - 6:00 PM - Joint City Council/Parking & Public Improvements Commission (Re-scheduled to Nov. 12) Sep. 10, 2013 - Tuesday - 6:00 PM - Adjourned Regular City Council Meeting Sep. 17, 2013 – Tuesday – 6:00 PM – City Council Meeting Oct. 1, 2013 – Tuesday – 6:00 PM – City Council Meeting Oct. 8, 2013 - Tuesday - 6:00 PM - Joint City Council/Cultural Arts Commission Meeting Oct. 15, 2013 – Tuesday – 6:00 PM – City Council Meeting Oct. 29, 2013 - Tuesday - 6:00 PM - Joint City Council/Library Commission Meeting Nov. 5, 2013 – Tuesday – 6:00 PM – City Council Meeting Nov. 12, 2013 - Tuesday - 6:00 PM - Joint City Council/Parking & Public Improvements Commission Meeting Nov. 12, 2013 - Tuesday - 6:00 PM - Joint City Council/ Board of Building Appeals Meeting (Re-scheduled to Dec. 10) Nov. 19, 2013 – Tuesday – 6:00 PM – City Council Meeting Dec. 3, 2013 – Tuesday – 6:00 PM – City Council Meeting Dec. 10, 2013 - Tuesday - 6:00 PM - Joint City Council/ Board of Building Appeals Meeting Dec. 17, 2013 – Tuesday – 6:00 PM – City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS Aug. 22, 2013 – Thursday – 6:30 PM – Parking & Public Improvements Commission Aug. 26, 2013 – Monday – 6:30 PM – Parks & Recreation Commission Aug. 28, 2013 - Wednesday - 6:30 PM - Planning Commission Sep. 4, 2013 – Wednesday – 6:00 PM – North Manhattan Beach Business Improvement District Sep. 9, 2013 – Monday – 6:30 PM – Library Commission Sep. 10, 2013 – Tuesday – 6:00 PM – Cultural Arts Commission Sep. 10, 2013 - Tuesday - 6:00 PM - Joint City Council/Parking & Public Improvements Commission (Re-scheduled to Nov. 12) Sep. 11, 2013 – Wednesday – 6:30 PM – Planning Commission Sep. 23, 2013 – Monday – 6:30 PM – Parks & Recreation Commission Sep. 25, 2013 – Wednesday – 6:30 PM – Planning Commission Sep. 26, 2013 - Thursday - 6:30 PM - Parking & Public Improvements Commission Oct. 29, 2013 - Tuesday - 6:00 PM - Joint City Council and Library Commission Nov. 12, 2013 - Tuesday - 6:00 PM - Joint City Council/Parking & Public Improvements Commission Nov. 12, 2013 - Tuesday - 6:00 PM - Joint City Council/ Board of Building Appeals Meeting (Re-scheduled to Dec. 10) Dec. 10, 2013 - Tuesday - 6:00 PM - Joint City Council/ Board of Building Appeals Meeting City of Manhattan Beach Page 7 Printed on 8/16/2013 City Council Agenda Final August 20, 2013 P. CITY HOLIDAYS CITY OFFICES CLOSED ON THE FOLLOWING DAYS: Sep. 2, 2013 – Monday – Labor Day Oct. 14, 2013 – Monday – Columbus Day Nov. 11, 2013 – Monday – Veterans Day Nov. 28-29, 2013 – Thursday & Friday – Thanksgiving Holiday Dec. 25, 2013 – Wednesday – Christmas Day Jan. 1, 2014 – Wednesday – New Years Day Jan. 20, 2014 – Monday – Martin Luther King Day Feb. 17, 2014 – Monday – President's Day May. 26, 2014 – Monday – Memorial Day Jul. 4, 2014 - Friday - Independence Day City of Manhattan Beach Page 8 Printed on 8/16/2013