City Council Regular Meeting

City of Manhattan Beach 1400 Highland Avenue Manhattan Beach, CA 90266 Meeting Minutes - Final Tuesday, June 16, 2015 6:00 PM Regular Meeting City Council Chambers 4:30 PM Adjourned Regular Meeting - Closed Session City Council Mayor Wayne Powell Mayor Pro Tem Mark Burton Councilmember Tony D'Errico Councilmember David J. Lesser Councilmember Amy Howorth City Council Meeting Minutes - Final June 16, 2015 PLEASE NOTE THAT THE CITY ARCHIVES THE VIDEO RECORDINGS OF ALL REGULAR CITY COUNCIL MEETINGS AND THE VIDEO FOR THIS MEETING IS HEREBY INCORPORATED BY THIS REFERENCE. ALSO IN SUPPORT OF MORE TRANSPARENCY AND THE AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE, THE CITY OFFERS CLOSED CAPTIONING FOR REGULAR CITY COUNCIL MEETINGS. FOR A COMPLETE RECORD OF THIS CITY COUNCIL MEETING, GO TO: www.citymb.info/ city-officials/city-clerk/city-council-meetings-agendas-and-minutes A. PLEDGE TO THE FLAG City Attorney Quinn Barrow led the Pledge of Allegiance. B. NATIONAL ANTHEM The Mira Costa High School Choir, led by Michael Hayden, sang the National Anthem including: Madeline Angstreich, Andrew Anton, Drew Boettner, Emily Chase, Sarah Colen, Esteban Delgado, Ian Docktor, Kendall Dominguez, Kayla Elson, Calyssa Frankel, Robert Gerami, Mckay Gillette, Isabel Gray, Nina Kemper, Anders Khaykin, Anand Landon, Sean Langley, Julia LeVee, Tyler Morgan, Sravan Motamarri, Victoria Nwoke, Victor Pineschi, John Plaster, William Rose, Sam Sturges, Connor Vosberg, Katie Wah, Natalie Winzen and Derek Zeoli. C. ROLL CALL Present: 5- Mayor Powell, Mayor Pro Tem Burton, Councilmember D'Errico, Councilmember Lesser and Councilmember Howorth D. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING City Clerk Liza Tamura confirmed that the meeting was properly posted. E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES Mayor Powell stated that Staff requested Item No. 27( Written Report Regarding Interim Zoning Ordinance, ISSUE 10-DAY REPORT AND SCHEDULE PUBLIC HEARING) be moved to the Consent Calendar. Hearing no objections, it was so ordered. A motion was made by Councilmember Howorth, seconded by Councilmember Lesser, to approve the agenda moving Item Nos. 6, 7, and 10 from the Consent Calendar to the first General Business Item and to waive full reading of ordinances. No. 6 Second Reading and Adoption of Ordinance No. 15-0009 Approving Amendments to the Municipal Code for Chapter 10.12 (Residential Districts) and Related Municipal Code Sections prohibiting Commercial and Transient Uses in Residential Zones and ADOPT ORDINANCE NO.15-0009. No.7 Second Reading and Adoption of Ordinance No. 15-0010 Approving City of Manhattan Beach Page 1 City Council Meeting Minutes - Final June 16, 2015 Amendments to the Local Coastal Program for Chapter A.12 (Residential Districts) and Related Code Sections prohibiting Commercial and Transient Uses in Residential Zones and ADOPT ORDINANCE NO.15-0010. No.10 Resolution No. 15-0039 Transmitting Ordinance Nos. 15-0010 and 15-0016 to the California Coastal Commission for Amendments to the Local Coastal Program (LCP) Regarding Commercial and Transient Uses in Residential Zones and Appeals and ADOPT RESOLUTION NO. 15-0039. to the first General Business Item and to waive full reading of ordinances. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth F. CEREMONIAL CALENDAR 1. Presentation of the I ♥ MB Award to Retired NASA Astronaut John 15-0239 “Danny” Olivas. PRESENT Mayor Powell, on behalf of the City Council, presented the I ♥ MB Award to retired NASA Astronaut John "Danny" Olivas for his contributions to the Manhattan Beach Community. 2. Presentation of Certificates of Recognition to the Young Entrepreneurs 15-0240 Academy Graduates. PRESENT Mayor Powell invited teacher Rachel Thomas and Manhattan Beach Chamber of Commerce President Jim O'Callaghan to summarize the accomplishments of the students of the first graduating class of the Young Entrepreneurs Academy. Mayor Powell, on behalf of the City Council, presented certificates of recognition to: Student: Shane Grady Company: SurfDec Student: Anthony Mosavi Company: Thriftique Student: Karrington Smith Company: Kustom Kupcakes Student: Isabelle Lau Company: add 1 cup love Student: Ryan Ulrich Company: Sand Dollar Surf Company Student: Ryan Huebner Company: Ride N Learn Student: Hannah Lauson Company: Back Patch City of Manhattan Beach Page 2 City Council Meeting Minutes - Final June 16, 2015 Student: Shriya Pillan Company: Shriya’s Custom Paintings Student: Viraj Arora Company ecoflo 3. Presentation of the I ♥ MB Award to Dennis Jarvis for Outstanding 15-0241 Community Service. PRESENT Mayor Powell, on behalf of the City Council, presented the I ♥ MB Award to Dennis Jarvis for his outstanding Community Service. 4. Presentation of a Certificate of Recognition to Nicholas Vu for his Offer 15-0251 of Appointment to the United States Naval Academy. PRESENT Mayor Powell, on behalf of the City Council, presented a certificate of Recognition to Nicholas Vu for his Offer of Appointment to the United States Naval Academy. G. CITY MANAGER REPORT City Manager Mark Danaj announced that the newly formed Manhattan Beach Fire Foundation, which is comprised of community leaders, will have an Executive Board Member speak at the July 7, 2015, City Council Meeting to introduce the group and explain their purpose. He further added that "Open City Hall", the City's new civic engagement tool, is in full force and includes topics for discussion of community interest. H. CITY ATTORNEY REPORT None. I. CITY COUNCIL ANNOUNCEMENTS AND REPORTS Councilmember Howorth stated that the Mira Costa High School Graduation will take place on Thursday, June 18, 2015, at 5 PM. Mayor Powell announced that the "Concerts in the Park" will begin on July 5, 2015, in Polliwog Park. J. COMMUNITY ANNOUNCEMENTS REGARDING UPCOMING EVENTS The following individuals provided Community Announcements: Tom Allard Yolande Wilburn Viet Ngo Unknown Speaker K. PUBLIC COMMENT ON NON-AGENDA ITEMS The following individuals provided public comment: City of Manhattan Beach Page 3 City Council Meeting Minutes - Final June 16, 2015 Rusty Roten Julie Profet Roger Lamont Robert Bush Bill Victor Martha Andreani Ed Caprielian Viet Ngo L. CONSENT CALENDAR Mayor Powell noted that Item Nos. 6, 7, and 10 were moved to General Business and Item No. 27 was moved to the Consent Calendar. Viet Ngo pulled Item Nos. 6, 7, 8, 9 and 10. Jackie May pulled Item No. 27. Bill Victor pulled Item No. 5. Ed Caprielian pulled Item Nos. 5, 9, 12, 15, 17, 18, 19 and 22. Prior to the vote on the motion, City Attorney Quinn Barrow read into the record the title of Ordinance No. 15-0011 to Raise Solid Waste Fees for the Proposed Food Waste Recycling Program in Manhattan Beach Ordinance No. 15-0013 to Introduce an Amendment to the Municipal Code Section 4.48.090 - Limited Alcoholic Beverage Use on Public Property - Special Permit and Ordinance 15-0013, requiring that the permit provides a public benefit to the community, Councilmember Howorth stated that she would be voting "no" on this motion because she felt there was a misuse of this process. A motion was made by Councilmember Lesser, seconded by Mayor Pro Tem Burton, to approve the Consent Caledar with the exception of the Item Nos. that were pulled. The motion carried by the following vote: Aye: 4- Powell, Burton, D'Errico and Lesser Nay: 1- Howorth 5. Approve the Budgeted Replacement of the Electronic Document CON 15-0029 Management System; Award of Request For Proposal (RFP) #1011-15 to Konica Minolta Business Solutions for the Purchase of a Replacement Electronic Document Management System in an Amount Not-to-Exceed $130,000 and Authorize the City Manager to Negotiate a Contract; Award a Purchase Order to Nth Generation for the Purchase of Servers, Storage and Backup Solutions in an Amount Not-to-Exceed $35,000; Approve a Contract with Gladwell Governmental Services, Inc. for Project Management Services in an Amount Not-to-Exceed $35,000 and Authorize the City Manager to Negotiate a Contract; and Waive Formal Bidding per Municipal Code Section 2.36.140 (waivers) for Gladwell Governmental Services, Inc. and Nth Generation (City Clerk Tamura). APPROVE, AUTHORIZE, WAIVE FORMAL BIDDING Attachments: RFP #1011-15 Responses Infrastructure Requirements Diagram City of Manhattan Beach Page 4 City Council Meeting Minutes - Final June 16, 2015 This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. 6. Second Reading and Adoption of Ordinance No. 15-0009 Approving ORD 15-0009 Amendments to the Municipal Code for Chapter 10.12 (Residential Districts) and Related Municipal Code Sections prohibiting Commercial and Transient Uses in Residential Zones (Community Development Director Lundstedt). ADOPT ORDINANCE NO.15-0009 Attachments: MBMC Chapter 6.24- Short-Term Vacation Rentals (6-Man Volleyball Tournament) Map of Short-Term Vacation Rental Locations Courtesy Notice to 58 Short-Term Vacation Rental Business Operators Registered as of 4.3 Courtesy Notice to 3 Short-Term Vacation Rental Business Operators Registered After 4.30 Written Correspondence Ordinance No. 15-0009 This Item was removed from the Consent Calendar and heard later under item No. N. General Business. 7. Second Reading and Adoption of Ordinance No. 15-0010 Approving ORD 15-0010 Amendments to the Local Coastal Program for Chapter A.12 (Residential Districts) and Related Code Sections prohibiting Commercial and Transient Uses in Residential Zones (Community Development Director Lundstedt). ADOPT ORDINANCE NO.15-0010 Attachments: Ordinance No. 15-0010 MBMC Chapter 6.24- Short-Term Vacation Rentals (6-Man Volleyball Tournament) Map of Short-Term Vacation Rental Locations Courtesy Notice to 58 Short-Term Vacation Rental Business Operators Registered as of 4.3 Courtesy Notice to 3 Short-Term Vacation Rental Business Operators Registered After 4.30 Written Correspondence This Item was removed from the Consent Calendar and heard later under item No. N. General Business. 8. Second Reading and Adoption of Ordinance No. 15-0015 Approving ORD 15-0015 Amendments to the Municipal Code to Include a Council Review Procedure for Quasi-Judicial Decisions and Modernizing Chapter 10.100 (Appeals) (Community Development Director Lundstedt). ADOPT ORDINANCE NO. 15-0015 Attachments: Ordinance No. 15-0015 Ordinance No. 15-0015 Redline Strike Out Version Comparing June 2, 2015 Draft Ordinanc This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. City of Manhattan Beach Page 5 City Council Meeting Minutes - Final June 16, 2015 9. Second Reading and Adoption of Ordinance No. 15-0016 Approving ORD 15-0016 Amendments to the Local Coastal Program to Include a Council Review Procedure for Quasi-Judicial Decisions and Modernizing Chapter A.96.160 (Appeals) (Community Development Director Lundstedt). ADOPT ORDINANCE NO. 15-0016 Attachments: Ordinance No. 15-0016 Ordinance No. 15-0016 redline strike out version comparing June 2, 2015 Draft Ordinance This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. 10. Resolution No. 15-0039 Transmitting Ordinance Nos. 15-0010 and 15- RES 15-0039 0016 to the California Coastal Commission for Amendments to the Local Coastal Program (LCP) Regarding Commercial and Transient Uses in Residential Zones and Appeals(Community Development Director Lundstedt). ADOPT RESOLUTION NO. 15-0039 Attachments: Resolution No. 15-0039 This Item was removed from the Consent Calendar and heard later under Item No. N. General Business. 11. Fiscal Year 2014-2015 Third Quarter Budget Status Report (Finance 15-0276 Director Moe). RECIEVE REPORT Attachments: FY 2014-2015 Q3 Year End Projections This item was approved on the Consent Calendar. 12. One-Year Contract with Verizon California, Inc. to Provide CON 15-0030 Telecommunications Services Including Integrated Services Digital Network, Digital Signal 1 and CentraNet Telecommunications Services with an Estimated Annual Value of $49,729 (Finance Director Moe). APPROVE Attachments: Agreement with Verizon California – CentraNet and ISDN-PRI Services This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. 13. Three-Year Contract with BidSync to Provide eProcurement Services CON 15-0033 (Total Cost of $28,050) (Finance Director Moe). APPROVE Attachments: Agreement with BidSync This item was approved on the Consent Calendar. 14. Resolution of Intention to Provide for Annual Levy and Collection of RES 15-0034 City of Manhattan Beach Page 6 City Council Meeting Minutes - Final June 16, 2015 Assessments for the Downtown Business Improvement District and Setting July 7, 2015 for a Public Hearing (Finance Director Moe). ADOPT RESOLUTION NO. 15-0034, SET PUBLIC HEARING FOR JULY 7, 2015 Attachments: FY 2015-2016 Downtown Business Improvement District Activity Plan Chairperson Letter from BID Advisory Board Resolution No. 15-0034 This item was approved on the Consent Calendar. 15. Award of Orders to South Bay Regional Public Communications 15-0226 Authority to Provide Electronics and Equipment for Eleven Previously Approved Vehicles: Six Patrol Utility Interceptors, One K-9 Interceptor and One Explorer for the Police Department and Three Public Works Vehicles, in the Amount of $97,575.51 (Finance Director Moe). WAIVE FORMAL BIDDING, APPROVE This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. 16. Resolution No. 15-0026 Portal-to-Portal Compensation for the City of RES 15-0026 Manhattan Beach to Continue Portal-to-Portal Reimbursements from the California Office of Emergency Management (Fire Chief Espinosa). ADOPT Attachments: Resolution No. 15-0026 This item was approved on the Consent Calendar. 17. Request to Exercise Contract Renewal Option for Landscaping CON 15-0035 Services Provided by Merchants Landscape, Inc. (Public Works Director Olmos). APPROVE Attachments: Amended Agreement This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. 18. Award of Professional Service Agreements for On-Call Construction CON 15-0034 Management and Inspection Services (RFP #1032-15) to Psomas, Civil Source, Inc. and AndersonPenna Partners, Inc. in the Amount of $400,000 for a Three Year Term for Each Firm and Direct Staff to Incorporate Past City Council Restrictions from Previously Approved On-Call Engineering Services Agreements (Public Works Director Olmos). APPROVE City of Manhattan Beach Page 7 City Council Meeting Minutes - Final June 16, 2015 Attachments: Professional Services Agreement - Psomas of Culver City, CA Professional Services Agreement - AndersonPenna Partners, Inc. of Newport Beach, CA Professional Services Agreement - Civil Source, Inc. of Irvine, CA Typical Engineering Consultant RFP Process and RFP #1032-15 Consultant Ratings List of Potential Projects for Construction Management and Inspection Potential Construction Management and Inspection Project Fee Awards This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. 19. Award of Professional Services Agreement with IDS Group for Design CON 15-0031 Services for Improvements to Parking Structures at Lots Number 2, 3, and 4 and Authorize the City Manager to Execute Agreement in the Amount of $29,780 (Public Works Director Olmos). APPROVE Attachments: Professional Services Agreement This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. 20. Resolution No. 15-0043 to Accept Sidewalk Easement at 1101 N. RES 15-0043 Aviation Boulevard (Public Works Director Olmos). APPROVE Attachments: Resolution No. 15-0043 Sidewalk Easement Deed and Exhibits This item was approved on the Consent Calendar. 21. Ordinance No. 15-0011 to Raise Solid Waste Fees for the Proposed ORD 15-0011 Food Waste Recycling Program in Manhattan Beach (Public Hearing July 7, 2015) (Public Works Director Olmos). WAIVE FURTHER READING, INTRODUCE ORDINANCE NO. 15-0011 Attachments: Ordinance No. 15-0011 Waste Management Food Waste Diversion Program Contract Amendment No. 15-0037 Waste Management Outreach Materials This item was approved on the Consent Calendar. 22. Approval of Plans and Specifications and Award of Well 11-A CON 15-0032 Generator Installation Project to Unispec Construction, Inc. in the Amount of $98,000.00, Approve Additional Appropriation in the amount of $7,800, and Authorize the City Manager to Approve Contingency Funds in an Amount Not-To-Exceed $9,800 (10%) (Public Works Director Olmos). City of Manhattan Beach Page 8 City Council Meeting Minutes - Final June 16, 2015 APPROVE Attachments: Well 11-A Agreement Unispec004 Well 11-a Project- budget and expenditure table This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. 23. Ordinance No. 15-0013 to Introduce an Amendment to the Municipal ORD 15-0013 Code Section 4.48.090 - Limited Alcoholic Beverage Use on Public Property - Special Permit - Ordinance 15-0013, requiring that the permit provides a public benefit to the community, First Reading (Continued from the 6-2-15 City Council Meeting) (Parks and Recreation Director Leyman). INTRODUCE ORDINANCE NO. 15-0013 Attachments: Ordinance No. 15-0013 This item was approved on the Consent Calendar. 24. Minutes: 15-0018 This item contains action minutes of City Council meetings which are presented for approval. Staff recommends that the City Council, by motion, take action to approve the action minutes of the: a) Adjourned Regular Meeting - Closed Session and Budget Study Session #4 of May 26, 2015 b) City Council Adjourned Regular Meeting-Closed Session of June 2, 2015 c) City Council Regular Meeting of June 2, 2015 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting-Closed Session and Budget Study Session #4 Minu City Council Adjourned Regular Meeting-Closed Session Minutes of June 2, 2015 City Council Regular Meeting Minutes of June 2, 2015 This item was approved on the Consent Calendar. 27. Written Report Regarding Interim Zoning Ordinance (Community 15-0292 Development Director Lundstedt). ISSUE 10-DAY REPORT AND SCHEDULE PUBLIC HEARING Attachments: Government Code Section 65858(d) Written Report This item was removed from the Consent Calendar and heard later under Item No. O Items Removed from the Consent Calendar. City of Manhattan Beach Page 9 City Council Meeting Minutes - Final June 16, 2015 M. PUBLIC HEARINGS 25. Public Hearing Regarding Resolution No. 15-0020 for the Annual Levy RES 15-0020 and Collection of Street Lighting and Landscaping District Maintenance Assessments for Fiscal Year 2015-2016 (Finance Director Moe). CONDUCT PUBLIC HEARING, ADOPT RESOLUTION NO. 15-0020 Attachments: Resolution No. 15-0020 Engineer's Report 2015-2016 Mayor Powell introduced Finance Controller Henry Mitzner who provided the staff presentation. Controller Mitzner and City Manager Mark Danaj responded to City Council questions. Mayor Powell opened the public hearing. The following individual provided public comment: Bill Victor Seeing no further requests to speak, Mayor Powell closed the public hearing. A motion was made by Mayor Pro Tem Burton, seconded by Councilmember Howorth, to adopt Resolution No. 15-0020 for the Annual Levy and Collection of Street Lighting and Landscaping District Maintenance Assessments for Fiscal Year 2015-2016. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth 26. Public Hearing and Adoption of the Fiscal Year 2015-2016 Operating 15-0298 Budget, Including the Gann Appropriation Limit (Finance Director Moe). CONDUCT PUBLIC HEARING, ADOPT RESOLUTION NOS. 15-0036 AND 15-0037 (PER CITY COUNCIL DIRECTION AT THE JUNE 8, 2015 ADJOURNED REGULAR MEETING, THE CITY COUNCIL REQUESTED THAT THIS ITEM BE PLACED ON THE JUNE 16, 2015 CITY COUNCIL AGENDA AND THAT THE STAFF REPORT BE DISTRIBUTED BY FRIDAY, JUNE 12, 2015). Mayor Powell introduced Finance Director Bruce Moe who provided the staff presentation. Finance Director Moe responded to City Council questions. Mayor Powell opened the publlic hearing. The following individuals provided public comment: Bill Victor City of Manhattan Beach Page 10 City Council Meeting Minutes - Final June 16, 2015 Barbara Vanduzen Ed Capriellian Viet Ngo Unknown Speaker Seeing no further requests to speak, Mayor Powell closed the public hearing. Fnance Director Moe responded to additoional City Council questions. A motion was made by Mayor Pro Tem Burton, seconded by Councilmember Howorth, to adopt Resolution Nos. 15-0036 establishing the Gann Appropriations Limit for Fiscal Year 2015-2016 and Resolution No. 15-0037 adopting the Fiscal Year 2015-2016 Operating Budget and authorize the City Manager to create classifications and set salary ranges for new positions authorized in the Fiscal Year 2015-2016 Budget for which no classifications exist. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth At 8:00 PM City Council recessed and reconvened at 8:11 PM with all Councilmembers present. N. GENERAL BUSINESS Item Nos. 6, 7 and 10 were heard concurrently. 6. Second Reading and Adoption of Ordinance No. 15-0009 Approving ORD 15-0009 Amendments to the Municipal Code for Chapter 10.12 (Residential Districts) and Related Municipal Code Sections prohibiting Commercial and Transient Uses in Residential Zones (Community Development Director Lundstedt). ADOPT ORDINANCE NO.15-0009 Attachments: MBMC Chapter 6.24- Short-Term Vacation Rentals (6-Man Volleyball Tournament) Map of Short-Term Vacation Rental Locations Courtesy Notice to 58 Short-Term Vacation Rental Business Operators Registered as of 4.3 Courtesy Notice to 3 Short-Term Vacation Rental Business Operators Registered After 4.30 Written Correspondence Ordinance No. 15-0009 7. Second Reading and Adoption of Ordinance No. 15-0010 Approving ORD 15-0010 Amendments to the Local Coastal Program for Chapter A.12 (Residential Districts) and Related Code Sections prohibiting City of Manhattan Beach Page 11 City Council Meeting Minutes - Final June 16, 2015 Commercial and Transient Uses in Residential Zones (Community Development Director Lundstedt). ADOPT ORDINANCE NO.15-0010 Attachments: Ordinance No. 15-0010 MBMC Chapter 6.24- Short-Term Vacation Rentals (6-Man Volleyball Tournament) Map of Short-Term Vacation Rental Locations Courtesy Notice to 58 Short-Term Vacation Rental Business Operators Registered as of 4.3 Courtesy Notice to 3 Short-Term Vacation Rental Business Operators Registered After 4.30 Written Correspondence Mayor Powell opened the floor to public comment. The following individuals provided public comment: Robert Bush Unknown Speaker* Robert Reyes Bill Victor Tami Zamrazil Steve Ammons Luanne Collup John Stiegler Unknown Speaker Tanna Housh Dana Seagers Jose Ramirez Erin Purdy Laurie Dillman Betsy Ryan Steve Deweiss Meg and Roc Dillman Lawrence Thomas Unknown Speaker Rita James Civella Nader Shahin Jim Healy Karol Wahllberg Robert Stgenus Edward McMahon Linda Rosen Martha Andreani Natalie Neil Boyer Jill Lamkin Gina Cloves Becca Dalia Yasitas Lauren Amarante Brendhan Springe Unknown Speaker Mark Lynn Harris City of Manhattan Beach Page 12 City Council Meeting Minutes - Final June 16, 2015 Viet Ngo Angela Shriver Ashley Danker Marlene Ramirez Steve Brown Unknown Speaker Jackie May Annette Unknown Speaker *This speaker stated that she had a petition with 325 signatures. This petition was not submitted to the City Council at the meeting, nor was it submitted to the City Clerk's Office. Seeing no further requests to speak, Mayor Powell closed the floor to public comment. City Attorney Quinn Barrow responded to City Council questions. Councilmember Lesser related that he is grateful for additional input received tonight . He supported the Ordinance on first reading, but has had a chance to reflect on the issue and would like to explore regulations, licensing, and limiting the number of times per year rentals would be allowed and see how this would work. City Attorney Barrow read the title of Ordinance No. 15-0009 Approving Amendments to the Municipal Code for Chapter 10.12 (Residential Districts) and Related Municipal Code Sections prohibiting Commercial and Transient Uses in Residential Zones into the record. A motion was made by Mayor Pro Tem Burton, seconded by Councilmember Howorth, to adopt Ordinance No. 15-0009 approving amendments to the Municipal Code for Chapter 10.12 (Residential Districts) and Related Municipal Code Sections prohibiting Commercial and Transient Uses in Residential Zones. The motion carried by the following vote: Aye: 4- Powell, Burton, D'Errico and Howorth Nay: 1- Lesser City Attorney Barrow read the title of Ordinance No. 150010 Approving Amendments to the Local Coastal Program for Chapter A.12 (Residential Districts) and Related Code Sections prohibiting Commercial and Transient Uses in Residential Zones into the record. A motion was made by Mayor Pro Tem Burton, seconded by Councilmember Howorth, to adopt Ordinance No. 15-0010 Approving Amendments to the Local Coastal Program for Chapter A.12 (Residential Districts) and Related Code Sections prohibiting Commercial and Transient Uses in Residential Zones. The motion carried by the following vote: Aye: 4- Powell, Burton, D'Errico and Howorth Nay: 1- Lesser 10. Resolution No. 15-0039 Transmitting Ordinance Nos. 15-0010 and 15- RES 15-0039 City of Manhattan Beach Page 13 City Council Meeting Minutes - Final June 16, 2015 0016 to the California Coastal Commission for Amendments to the Local Coastal Program (LCP) Regarding Commercial and Transient Uses in Residential Zones and Appeals(Community Development Director Lundstedt). ADOPT RESOLUTION NO. 15-0039 Attachments: Resolution No. 15-0039 After discussion on this item, City Council deferred taking action until after its consideration of Item Nos. 8 and 9, later in the evening. At 10:05 PM City Council recessed and reconvened at 10:17 PM with all Councilmembers present. 28. Presentation and Approval of the South Bay Bicycle Mini-Corral Plan 15-0277 (Community Development Director Lundstedt). APPROVE Attachments: Final South Bay Bicycle Mini-Corral Plan PPIC Minutes-Mini-Corrals 4-23-2015-draft Sketch - Mini Bike Corral Locations Mayor Powell introduced traffic Engineer Erik Zandvliet who provided the staff presentation. Traffic Engineer Zandvliet responded to City Council questions. Mayor Powell opened the floor to public comment. The following individuals provided public comment: David Sudins Julian Katz CraigCadwallader Bill Victor Ryan Johnson Seeing no further requests to speak, Mayor Powell closed the floor to public comment. A motion was made by Councilmeber Howorth, seconded by Mayor Pro Tem Burton, to approve the South Bay bicycle Mini-Corral Plan. A friendly amendment, accepted by the maker, was to give Staff direction to add bicycle racks at the lower level of City Hall until such time as the corrals are added at 15th Street and Highland. the motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth 29. Council Consideration and Direction for a Hardship Exemption from 15-0294 the Downtown IZO to Allow a Change of Use for a Retail Use to Occupy a portion of a Vehicle Repair Space at 1140 Highland Avenue (Community Development Director Lundstedt). City of Manhattan Beach Page 14 City Council Meeting Minutes - Final June 16, 2015 DISCUSS AND PROVIDE DIRECTION Attachments: Urgency Ordinance No.14-0016 IZO Hardship Exemption Request Letter and Plans Mayor Powell introduced the item and Community Development Director Marisa Lundstedt provided the staff presentation. Community Development Director Lundstedt responed to City Council questions. Mayor Powell opened the floor to public comment. The following individuals provided public comment: Jason Shanks Craig Cadwallader Seeing no further requests to speak, Mayor Powell closed the floor to publci comment. A motion was made by Mayor Pro Tem Burton, seconded by Mayor Powell, to grant the Hardship Exemption from the Downtown IZO to Allow a Change of Use for a Retail Use to Occupy a portion of a Vehicle Repair Space at 1140 Highland Avenue. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth City of Manhattan Beach Page 15 City Council Meeting Minutes - Final June 16, 2015 O. ITEMS REMOVED FROM THE CONSENT CALENDAR 5. Approve the Budgeted Replacement of the Electronic Document CON 15-0029 Management System; Award of Request For Proposal (RFP) #1011-15 to Konica Minolta Business Solutions for the Purchase of a Replacement Electronic Document Management System in an Amount Not-to-Exceed $130,000 and Authorize the City Manager to Negotiate a Contract; Award a Purchase Order to Nth Generation for the Purchase of Servers, Storage and Backup Solutions in an Amount Not-to-Exceed $35,000; Approve a Contract with Gladwell Governmental Services, Inc. for Project Management Services in an Amount Not-to-Exceed $35,000 and Authorize the City Manager to Negotiate a Contract; and Waive Formal Bidding per Municipal Code Section 2.36.140 (waivers) for Gladwell Governmental Services, Inc. and Nth Generation (City Clerk Tamura). APPROVE, AUTHORIZE, WAIVE FORMAL BIDDING Attachments: RFP #1011-15 Responses Infrastructure Requirements Diagram This item was pulled by Bill Victor and Ed Caprielian. Mayor Powell opened the floor to public comment. The following individuals provided public comment: Ed Caprielian Bill Victor Seeing no further requests to speak, Mayor Powell closed the floor to public comment. A motion was made by Mayor Pro Tem Burton, seconded byCouncilmember Howorth, to approvethe Budgeted Replacement of the Electronic Document Management System; Award of Request For Proposal (RFP) #1011-15 to Konica Minolta Business Solutions for the Purchase of a Replacement Electronic Document Management System in an Amount Not-to-Exceed $130,000 and Authorize the City Manager to Negotiate a Contract; Award a Purchase Order to Nth Generation for the Purchase of Servers, Storage and Backup Solutions in an Amount Not-to-Exceed $35,000; Approve a Contract with Gladwell Governmental Services, Inc. for Project Management Services in an Amount Not-to-Exceed $35,000 and Authorize the City Manager to Negotiate a Contract; and Waive Formal Bidding per Municipal Code Section 2.36.140 (waivers) for Gladwell Governmental Services, Inc. and Nth Generation. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth City of Manhattan Beach Page 16 City Council Meeting Minutes - Final June 16, 2015 Items 8, 9 and 10 were heard concurrently. 8. Second Reading and Adoption of Ordinance No. 15-0015 Approving ORD 15-0015 Amendments to the Municipal Code to Include a Council Review Procedure for Quasi-Judicial Decisions and Modernizing Chapter 10.100 (Appeals) (Community Development Director Lundstedt). ADOPT ORDINANCE NO. 15-0015 Attachments: Ordinance No. 15-0015 Ordinance No. 15-0015 Redline Strike Out Version Comparing June 2, 2015 Draft Ordinanc 9. Second Reading and Adoption of Ordinance No. 15-0016 Approving ORD 15-0016 Amendments to the Local Coastal Program to Include a Council Review Procedure for Quasi-Judicial Decisions and Modernizing Chapter A.96.160 (Appeals) (Community Development Director Lundstedt). ADOPT ORDINANCE NO. 15-0016 Attachments: Ordinance No. 15-0016 Ordinance No. 15-0016 redline strike out version comparing June 2, 2015 Draft Ordinance 10. Resolution No. 15-0039 Transmitting Ordinance Nos. 15-0010 and 15- RES 15-0039 0016 to the California Coastal Commission for Amendments to the Local Coastal Program (LCP) Regarding Commercial and Transient Uses in Residential Zones and Appeals(Community Development Director Lundstedt). ADOPT RESOLUTION NO. 15-0039 Attachments: Resolution No. 15-0039 Viet Ngo pulled Item Nos. 8, 9 and 10. He was no longer in attendance. Ed Caprielian pulled item No. 9. Mayor Powell opened the floor to public comment. The following individuals provided public comment: Jackie May Ed Caprielian Bill Victor Seeing no further requests to speak, Mayor Powell closed the floor to public comment. City Attorney Quinn Barrow read the title of Ordinance No. 15-0015 Approving Amendments to the Municipal Code to Include a Council Review Procedure for Quasi-Judicial Decisions and Modernizing Chapter 10.100 (Appeals) into the record. City of Manhattan Beach Page 17 City Council Meeting Minutes - Final June 16, 2015 A motion was made by Mayor Pro Tem Burton, seconded by Councilmember d'Errico, to adopt Ordinance No. 15-0015 Approving Amendments to the Municipal Code to Include a Council Review Procedure for Quasi-Judicial Decisions and Modernizing Chapter 10.100 (Appeals) and strike the words "for notification only". The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth City Attorney Barrow read the title of Ordinance No. 15-0016 Approving Amendments to the Local Coastal Program to Include a Council Review Procedure for Quasi-Judicial Decisions and Modernizing Chapter A.96.160 into the record. A motion was made by Mayor Pro Tem Burton, seconded by Councilmember D'Errico, to adopt Ordinance No. 15-0016 Approving Amendments to the Local Coastal Program to Include a Council Review Procedure for Quasi-Judicial Decisions and Modernizing Chapter A.96.160 (Appeals), with the same amendment to delete "for notification only". The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth City Attorney Barrow read the title of Resolution No.15-0039 into the record : Resolution No. 15-0039 A Resolution of the City Council Authorizing Submission of Ordinance Nos. 15-0010 and 15-0016 to the California Coastal Commission to incorporate Amendments to the Local Coastal Program (LCP) for Chapter 8A.12 Residential Districts and Related LCP Sections clarifying that Commercial and Transient uses are Prohibited in Residential Zones and to include a Council Review Procedure for Quasi-Judicial Decisions and Modernizing Chapter A.96.160 (Appeals). Councilmember Lesser stated that he would not be supporting this Resolution because of his earlier vote on Ordinance 15-0010. A motion was made by Mayor Pro Tem Burton, seconded by Mayor Powell, to adot Resolution No. 15-0039 Transmitting Ordinance Nos. 15-0010 and 15-0016 to the California Coastal Commission for Amendments to the Local Coastal Program (LCP) Regarding Commercial and Transient Uses in Residential Zones and Appeals. The motion carried by the following vote: Aye: 4- Powell, Burton, D'Errico and Howorth Nay: 1- Lesser 12. One-Year Contract with Verizon California, Inc. to Provide CON 15-0030 Telecommunications Services Including Integrated Services Digital Network, Digital Signal 1 and CentraNet Telecommunications Services with an Estimated Annual Value of $49,729 (Finance Director Moe). APPROVE Attachments: Agreement with Verizon California – CentraNet and ISDN-PRI Services Mayor Powell opened the floor to public comment. City of Manhattan Beach Page 18 City Council Meeting Minutes - Final June 16, 2015 Seeing no requests to speak, Mayor Powell closed the floor to public comment. A motion was made by Councilmember Howorth, seconded by Mayor Pro Tem Burton, to approve a One-Year Contract with Verizon California, Inc. to Provide Telecommunications Services Including Integrated Services Digital Network, Digital Signal 1 and CentraNet Telecommunications Services with an Estimated Annual Value of $49,729. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth 15. Award of Orders to South Bay Regional Public Communications 15-0226 Authority to Provide Electronics and Equipment for Eleven Previously Approved Vehicles: Six Patrol Utility Interceptors, One K-9 Interceptor and One Explorer for the Police Department and Three Public Works Vehicles, in the Amount of $97,575.51 (Finance Director Moe). WAIVE FORMAL BIDDING, APPROVE Mayor Powell opened the floor to public comment. Seeing no requests to speak, Mayor Powell closed the floor to public comment. A motion was made by Councilmember Howorth, seconded by Mayor Pro Tem Burton, Award of Orders to South Bay Regional Public Communications Authority to Provide Electronics and Equipment for Eleven Previously Approved Vehicles: Six Patrol Utility Interceptors, One K-9 Interceptor and One Explorer for the Police Department and Three Public Works Vehicles, in the Amount of $97,575.51 . The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth 17. Request to Exercise Contract Renewal Option for Landscaping CON 15-0035 Services Provided by Merchants Landscape, Inc. (Public Works Director Olmos). APPROVE Attachments: Amended Agreement Mayor Powell opened the floor to public comment. Seeing no requests to speak, Mayor Powell closed the floor to public comment. A motion was made by Councilmember Howorth, seconded by Mayor Pro Tem Burton, to Exercise Contract Renewal Option for Landscaping Services Provided by Merchants Landscape, Inc. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth 18. Award of Professional Service Agreements for On-Call Construction CON 15-0034 Management and Inspection Services (RFP #1032-15) to Psomas, Civil Source, Inc. and AndersonPenna Partners, Inc. in the Amount of $400,000 for a Three Year Term for Each Firm and Direct Staff to Incorporate Past City Council Restrictions from Previously Approved On-Call Engineering Services Agreements (Public Works Director Olmos). City of Manhattan Beach Page 19 City Council Meeting Minutes - Final June 16, 2015 APPROVE Attachments: Professional Services Agreement - Psomas of Culver City, CA Professional Services Agreement - AndersonPenna Partners, Inc. of Newport Beach, CA Professional Services Agreement - Civil Source, Inc. of Irvine, CA Typical Engineering Consultant RFP Process and RFP #1032-15 Consultant Ratings List of Potential Projects for Construction Management and Inspection Potential Construction Management and Inspection Project Fee Awards Mayor Powell opened the floor to public comment. Seeing no requests to speak, Mayor Powell closed the floor to public comment. Mayor Pro Tem Burton stated that he has concerns that the cap is unrealistic and this needs oversight on the part of the City Council. He further added that an appropriate cap be set and then bring the item to City Council on the Consent Calendar for approval. Councilmember D'Errico commented that he thinks that the delay in returning to City Council would be only a week on average and that is nothing in terms of time, and the objective is to keep moving on contracts. A motion was made by Councilmember Lesser, seconded by Councilmember Howorth, to award a Professional Service Agreements for On-Call Construction Management and Inspection Services (RFP #1032-15) to Psomas, Civil Source, Inc. and AndersonPenna Partners, Inc. in the Amount of $400,000 for a Three Year Term for Each Firm and Direct Staff to Incorporate Past City Council Restrictions from Previously Approved On-Call Engineering Services Agreements. The motion carried by the following vote: Aye: 3- Powell, Lesser and Howorth Nay: 2- Burton and D'Errico 19. Award of Professional Services Agreement with IDS Group for Design CON 15-0031 Services for Improvements to Parking Structures at Lots Number 2, 3, and 4 and Authorize the City Manager to Execute Agreement in the Amount of $29,780 (Public Works Director Olmos). APPROVE Attachments: Professional Services Agreement Mayor Powell opened the floor to public comment. Seeing no requests to speak, Mayor Powell closed the floor to public comment. A motion was made by Mayor Pro Tem Burton, seconded by Councilmember Howorth, to award a Professional Services Agreement with IDS Group for Design Services for Improvements to Parking Structures at Lots Number 2, 3, and 4 and Authorize the City Manager to Execute Agreement in the Amount of $29,780. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth 27. Written Report Regarding Interim Zoning Ordinance (Community 15-0292 City of Manhattan Beach Page 20 City Council Meeting Minutes - Final June 16, 2015 Development Director Lundstedt). ISSUE 10-DAY REPORT AND SCHEDULE PUBLIC HEARING Attachments: Government Code Section 65858(d) Written Report Mayor Powell opened the floor to public comment. The following individuals provided public comment: Jackie May Karol Walllberg Bill Victor Seeing no further requests to speak, Mayor Powell closed the floor to public comment. Community Development Director Marisa Lundstedt responded to City Council questions. A motion was made by Mayor Pro Tem Burton, seconded by Councilmember D'Errico, to direct Staff to issue a10-day report and schedule a public hearing on the Interim Zoning Ordinance for the next City Council Meeting and direct Staff to contact all Manhattan Beach residents in the Downtown Business District and adjacent residents (within one block) and set a meeting at a future date to assist that group in coalescing into a meaningful working group. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth 22. Approval of Plans and Specifications and Award of Well 11-A CON 15-0032 Generator Installation Project to Unispec Construction, Inc. in the Amount of $98,000.00, Approve Additional Appropriation in the amount of $7,800, and Authorize the City Manager to Approve Contingency Funds in an Amount Not-To-Exceed $9,800 (10%) (Public Works Director Olmos). APPROVE Attachments: Well 11-A Agreement Unispec004 Well 11-a Project- budget and expenditure table Mayor Powell opened the floor to public comment. The following individual provided public comment: Bill Victor Seeing no further requests to speak, Mayor Powell closed the floor topublic comment. A motion was made by Mayor Pro Tem Burton, seconded by Councilmember Howorth, to approve the Plans and Specifications and Award of Well 11-A Generator Installation Project to Unispec Construction, Inc. in the Amount of $98,000.00, Approve Additional Appropriation in the amount of $7,800, and Authorize the City Manager to Approve Contingency Funds in an Amount Not-To-Exceed $9,800 (10%) . The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth City of Manhattan Beach Page 21 City Council Meeting Minutes - Final June 16, 2015 P. OPTIONAL ADDITIONAL PUBLIC COMMENTS ON NON-AGENDA ITEMS None. Q. OTHER COUNCIL BUSINESS, COMMITTEE AND TRAVEL REPORTS, FUTURE DISCUSSION ITEMS None. R. RECEIVE AND FILE ITEMS Mayor Powell opened the floor to public comment. Seeing no requests to speak, Mayor Powell closed the floor to public comment. A motion was made by Mayor Pro Tem Burton, seconded by Councilmember Lesser, to receive and file Item Nos. 30-31. The motion carried by the following vote: Aye: 5- Powell, Burton, D'Errico, Lesser and Howorth 30. Commission Minutes: 15-0301 This Item Contains Minutes of City Commissions Meetings. Staff Recommends that the City Council, by Motion, Take Action to Receive and File the Minutes of the: a) Cultural Arts Commission Meeting of May 12, 2015 b) Library Commission Meeting of May 20, 2015 (Parks and Recreation Director Leyman). RECEIVE AND FILE Attachments: Cultural Arts Commission Action Minutes of May 12, 2015 Library Commission Action Minutes of May 20, 2015 This item was received and filed. 31. Financial Reports: 15-0255 a) Schedule of Demands: May 21, 2015 b) Investment Portfolio for the Month Ending April 30, 2015 c) Financial Reports for the Month Ending April 30, 2015 (Finance Director Moe). RECEIVE AND FILE Attachments: Schedule of Demands for May 21, 2015 Investment Portfolio for the Month Ending April 30, 2015 Financial Reports for the Month Ending April 30, 2015 This item was received and filed. City of Manhattan Beach Page 22 City Council Meeting Minutes - Final June 16, 2015 S. ADJOURNMENT At 12:25 AM Mayor Powell adjourned the June 16, 2015 Regular City Council Meeting to the 6:00 PM June 23, 2015 Adjourned Regular Meeting (Study Session) to be be held in the Police/Fire Conference Room 400/420 15th Street, in said City. _____________________________ Tatyana Roujenova-Peltekova Recording Secretary _____________________________ Wayne Powell Mayor ATTEST: _____________________________ Liza Tamura City Clerk City of Manhattan Beach Page 23