City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, November 1, 2016 6:00 PM City Council Chambers Mayor Tony D'Errico Mayor Pro Tem David J. Lesser Councilmember Amy Howorth Councilmember Wayne Powell Councilmember Mark Burton Executive Team Mark Danaj, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Nadine Nader, Assistant City Manager Teresia Zadroga-Haase, Human Resources Director Raul Saenz, Interim Public Works Director Eve R. Irvine, Police Chief Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Marisa Lundstedt, Community Bruce Moe, Finance Director Development Director Sanford Taylor, Information Technology Director MISSION STATEMENT: The City of Manhattan Beach is recognized for providing exemplary municipal services and contributing to the exceptional quality of life afforded to residents, businesses and visitors who enjoy living in and visiting California’s safest beach community City Council Regular Meeting Agenda Final November 1, 2016 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. In addition, speakers may comment during agenda items and during any public hearing after the public hearing on an item has been opened. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802 5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802 5056 (voice) or (310) 546 3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG Charles Hiatt, Meadows Elementary School B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of a Proclamation Declaring November 2016 as National 16-0469 Family Caregivers Month. PRESENT 2. Presentation of a Proclamation to the Manhattan Beach Soroptimist 16-0511 International Organization Recognizing October 2016 as Breast Cancer Awareness Month and November 2016 as Domestic Violence Prevention Month. PRESENT 3. Presentation of Certificates of Recognition to the Winners of the 2016 16-0470 Fire Department Annual “Home Escape Plan” Contest. PRESENT D. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, October 26, 2016, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. City of Manhattan Beach Page 2 Printed on 10/26/2016 City Council Regular Meeting Agenda Final November 1, 2016 E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. G. CITY MANAGER REPORT H. CITY ATTORNEY REPORT I. PUBLIC COMMENTS (3 MINUTES PER PERSON FOR ONE ITEM, A MAXIMUM OF 6 MINUTES IF A SPEAKER WANTS TO COMMENT ON MORE THAN ONE ITEM) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes per matter, up to a total of 6 minutes if a speaker wants to comment on more than one matter. With respect to non-public hearing agenda items, speakers may provide their comments during "Public Comments" or at the time the agenda item is being considered. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. J. PLANNING COMMISSION QUASI-JUDICIAL DECISIONS (RECEIVE AND FILE) This is an opportunity for a Councilmember to submit a written request that the City Council review the Planning Commission decision, in which case a duly noticed public hearing on the matter will be scheduled for a later date. In the absence of a written request, the matter will be received and filed by order of the chair. The Planning Commission recently took action on the following matter(s): None. City of Manhattan Beach Page 3 Printed on 10/26/2016 City Council Regular Meeting Agenda Final November 1, 2016 K. CONSENT CALENDAR (APPROVE) Items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. Removal of items from the Consent Calendar for individual consideration will be at a City Councilmember’s discretion. In such case, the item will be heard during general business. 4. Approve a Three-Year Agreement to ESRI for Enterprise Wide CON 16-0034 Geographic Information Systems (GIS) Software Licensing with Annual Amount of $35,000 (Information Technology Director Taylor). WAIVE FORMAL BIDDING AND APPROVE Attachments: Software Agreement with ESRI 5. Award Professional Services Contract to Fire Information Support CON 16-0038 Services Inc. to Provide Record Management System Services with an Estimated Value of $79,050 (Fire Chief Espinosa). APPROVE Attachments: Agreement with Fire Information Support Services, Inc. 6. Completion of the Construction Contract by American Asphalt South, Inc. 16-0478 for the Slurry Seal Area 2 and 3 Project and Release of Retention Amount of $25,253.94 (Interim Public Works Director Saenz). APPROVE 7. Amendments to Professional Service Agreements with Municipal Advisor CON 16-0039 (KNN Public Finance) and Bond/Disclosure Counsel (Stradling Yocca Carlson & Rauth) Converting The Fee Structure for Debt Issuance Related Services to a Non-Contingency Basis (Finance Director Moe). APPROVE Attachments: KNN Public Finance Contract Agreement (2015) KNN Public Finance Amendment (2016) Stradling Yocca Carlson & Rauth, Inc. Contract Agreement (2015) Stradling Yocca Carlson & Rauth, Inc. Amendment (2016) 8. Financial Report: 16-0441 Schedules of Demands: September 29, 2016 (Finance Director Moe). ACCEPT REPORT AND DEMANDS Attachments: Schedule of Demands for September 29, 2016 Staff Report 9. City Council Minutes: 16-0471 This Item Contains Minutes of the following City Council Meeting: City Council Regular Meeting Minutes of October 18, 2016 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of October 18, 2016 City of Manhattan Beach Page 4 Printed on 10/26/2016 City Council Regular Meeting Agenda Final November 1, 2016 L. PUBLIC HEARINGS (3 MINUTES PER PERSON) M. OLD BUSINESS N. NEW BUSINESS 10. Refunding of Marine Sports Field Variable Rate Debt into Fixed Rate RES 16-0067 Debt (Finance Director Moe). APPROVE; ADOPT RESOLUTION Attachments: City Council Resolution No. 16-0067 Capital Improvements Corporation Resolution No. CIC-8 Supplement to 2013 Trust Agreement Amendment to Site and Facilities Lease Amendment to Lease Agreement Certificate Purchase Contract Official Statement (Preliminary) Amendment to Assignment Agreement Continuing Disclosure Certificate KNN Presentation to City Council O. ADJOURN CITY COUNCIL MEETING TO A MEETING OF THE MANHATTAN BEACH CAPITAL IMPROVEMENTS CORPORATION I. CALL MEETING TO ORDER II. ROLL CALL III. PUBLIC COMMENT ON CAPITAL IMPROVEMENTS CORPORATION IV. GENERAL BUSINESS 11. Refunding of 2002 Marine Sports Field Certificates of Participation in the RES CIC-8 not-to-exceed amount of $6,340,000 (Chief Financial Officer Moe). ADOPT RESOLUTION NO. CIC-8 Attachments: Capital Improvements Corporation Resolution No. CIC-8 P. ADJOURN MANHATTAN BEACH CAPITAL IMPROVEMENTS CORPORATION AND RECONVENE CITY COUNCIL MEETING City of Manhattan Beach Page 5 Printed on 10/26/2016 City Council Regular Meeting Agenda Final November 1, 2016 N. NEW BUSINESS (CONTINUED) 12. Adoption of Resolution(s) for the March 7, 2017 General Municipal 16-0467 Election; Consider Los Angeles County’s Request to Consolidate (City Clerk Tamura). ADOPT RESOLUTION(S) Attachments: Resolution No. 16-0062 - Call and Notice of General Municipal Election Resolution No. 16-0063 - Authorization for Assistance from the LA County Board of Supervisors Resolution No. 16-0064 - Candidate's Requirements Resolution No. 16-0065 - Conduct of a Special Runoff Election Resolution No. 16-0071 - Request Assistance for Consolidated or Standalone Election Letter from the Los Angeles County-RecorderCounty Clerk Board of Supervisors Motion Regarding Countywide Special Election in March 2017 Diagram Comparing City Standalone vs. County Consolidated Election 13. Status Update on Accela Automation Project Implementation 16-0357 (Community Development Director Lundstedt and Information Technology Director Taylor). RECEIVE REPORT AND PROVIDE DIRECTION Attachments: PowerPoint Presentation Q. CITY COUNCIL REPORTS, OTHER COUNCIL BUSINESS, AND COMMITTEE AND TRAVEL REPORTS R. FORECAST AGENDA AND FUTURE DISCUSSION ITEMS 14. Agenda Forecast (City Clerk Tamura). 16-0498 DISCUSS AND PROVIDE DIRECTION Attachments: October 26, 2016 Agenda Forecast S. INFORMATIONAL ITEMS This section is for items that do not require City Council action. T. CLOSED SESSION U. ADJOURNMENT City of Manhattan Beach Page 6 Printed on 10/26/2016 City Council Regular Meeting Agenda Final November 1, 2016 V. FUTURE MEETINGS CITY COUNCIL MEETINGS Nov. 15, 2016 - Tuesday -- 6:00 PM - City Council Meeting Dec. 6, 2016 - Tuesday -- 6:00 PM - City Council Meeting Dec. 20, 2016 - Tuesday -- 6:00 PM - City Council Meeting Jan. 3, 2017 - Tuesday -- 6:00 PM - City Council Meeting Jan. 17, 2017 - Tuesday -- 6:00 PM - City Council Meeting Feb. 7, 2017 - Tuesday -- 6:00 PM - City Council Meeting Feb. 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting Mar. 8, 2017 - Wednesday -- 6:00 PM - City Council Meeting Mar. 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting Apr. 4, 2017 - Tuesday -- 6:00 PM - City Council Meeting Apr. 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting May 2, 2017 - Tuesday -- 6:00 PM - City Council Meeting May 16, 2017 - Tuesday -- 6:00 PM - City Council Meeting June 6, 2017 - Tuesday -- 6:00 PM - City Council Meeting June 20, 2017 - Tuesday -- 6:00 PM - City Council Meeting July 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting July 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting Aug. 1, 2017 - Tuesday -- 6:00 PM - City Council Meeting Aug. 15, 2017 - Tuesday -- 6:00 PM - City Council Meeting Sept. 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting Sept. 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting Oct. 3, 2017 - Tuesday -- 6:00 PM - City Council Meeting Oct. 17, 2017 - Tuesday -- 6:00 PM - City Council Meeting Nov. 7, 2017 - Tuesday -- 6:00 PM - City Council Meeting Nov. 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting Dec. 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting Dec. 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS November 8, 2016 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting November 9, 2016 - Wednesday - 6:30 PM - Planning Commission Meeting November 14, 2016 - Monday - 6:30 PM - Library Commission Meeting November 23, 2016 - Wednesday - 6:30 PM - Planning Commission Meeting November 28, 2016 - Monday - 6:30 PM - Parks and Recreation Commission Meeting W. CITY OFFICES CLOSED CITY HOLIDAYS: Nov. 11, 2016 – Friday – Veterans Day Nov. 24-25, 2016 - Thursday & Friday - Thanksgiving Holiday Dec. 26, 2016 - Monday - Christmas Day Observed Jan. 2, 2017 – Monday – New Years Day Observed Jan. 16, 2017 – Monday – Martin Luther King Day Feb. 20, 2017 - Monday - Presindets Day May 29, 2017 – Monday – Memorial Day Jul. 4, 2017 - Tuesday - Independence Day Sep. 4, 2017 - Monday - Labor Day Oct. 9, 2017 – Monday – Columbus Day City of Manhattan Beach Page 7 Printed on 10/26/2016 City Council Regular Meeting Agenda Final November 1, 2016 CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: Nov. 11, 2016 - Friday Nov. 25, 2016 - Friday Dec. 9, 2016 - Friday Dec. 23, 2016 - Friday Jan. 6, 2017 - Friday Jan. 20, 2017 - Friday Feb. 3, 2017 - Friday Feb. 17, 2017 - Friday Mar. 3, 2017 - Friday Mar. 17, 2017 - Friday Mar. 31, 2017 - Friday Apr. 14, 2017 - Friday Apr. 28, 2017 - Friday City of Manhattan Beach Page 8 Printed on 10/26/2016