City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, November 15, 2016 6:00 PM City Council Chambers Mayor Tony D'Errico Mayor Pro Tem David J. Lesser Councilmember Amy Howorth Councilmember Wayne Powell Councilmember Mark Burton Executive Team Mark Danaj, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Nadine Nader, Assistant City Manager Teresia Zadroga-Haase, Human Resources Director Marisa Lundstedt, Community Development Director Eve R. Irvine, Police Chief Bruce Moe, Finance Director Stephanie Katsouleas, Public Works Director Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Sanford Taylor, Information Technology Director MISSION STATEMENT: The City of Manhattan Beach is recognized for providing exemplary municipal services and contributing to the exceptional quality of life afforded to residents, businesses and visitors who enjoy living in and visiting California’s safest beach community City Council Regular Meeting Agenda Final November 15, 2016 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. In addition, speakers may comment during agenda items and during any public hearing after the public hearing on an item has been opened. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802 5056. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802 5056 (voice) or (310) 546 3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of Certificates of Recognition to the Winners of the 2016 16-0472 Manhattan Beach Public Library Bookmark Contest. PRESENT 2. Presentation of a Proclamation Declaring November 26, 2016 as Small 16-0543 Business Saturday. PRESENT D. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, November 9, 2016, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. E. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. City of Manhattan Beach Page 2 Printed on 11/9/2016 City Council Regular Meeting Agenda Final November 15, 2016 F. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. G. CITY MANAGER REPORT H. CITY ATTORNEY REPORT I. PUBLIC COMMENTS (3 MINUTES PER PERSON FOR ONE ITEM, A MAXIMUM OF 6 MINUTES IF A SPEAKER WANTS TO COMMENT ON MORE THAN ONE ITEM) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes per matter, up to a total of 6 minutes if a speaker wants to comment on more than one matter. With respect to non-public hearing agenda items, speakers may provide their comments during "Public Comments" or at the time the agenda item is being considered. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. J. PLANNING COMMISSION QUASI-JUDICIAL DECISIONS (RECEIVE AND FILE) This is an opportunity for a Councilmember to submit a written request that the City Council review the Planning Commission decision, in which case a duly noticed public hearing on the matter will be scheduled for a later date. In the absence of a written request, the matter will be received and filed by order of the chair. The Planning Commission recently took action on the following matter(s): 3. Planning Commission Action on a Height Variance Application for the 16-0545 Renovation of the Existing Enclosed Mall within the Manhattan Village Shopping Center located at 3200 to 3288 North Sepulveda Boulevard. (Community Development Director, Lundstedt). BY ORDER OF THE CHAIR, RECEIVE AND FILE Attachments: Planning Commission Staff Report and Attachments - November 9, 2016 City of Manhattan Beach Page 3 Printed on 11/9/2016 City Council Regular Meeting Agenda Final November 15, 2016 K. CONSENT CALENDAR (APPROVE) Items on the “Consent Calendar” are routine and customary business items and will be enacted with one vote. Removal of items from the Consent Calendar for individual consideration will be at a City Councilmember’s discretion. In such case, the item will be heard during general business. 4. First Reading and Introduction of Ordinance Requiring Riders of ORD 16-0033 Skateboards and Other Wheeled Recreational Devices to Wear a Helmet, Elbow Pads, and Knee Pads at the Skate Park (Parks and Recreation Director Leyman). INTRODUCE ORDINANCE NO. 16-0033 Attachments: Ordinance No. 16-0033 Heatlh and Safety Code Section 115800 5. Approve Agreement with Martin & Chapman in the Amount Not-to-Exceed CON 16-0035 $76,000 for Election Services Related to the Tuesday, March 7, 2017 General Municipal Election (City Clerk Tamura). APPROVE Attachments: Agreement with Martin & Chapman for Election Services 6. Second Reading of Ordinance to Authorize an Amendment to the Contract ORD 16-0006 Between the Board of Administration of the California Public Employees’ Retirement System and the City of Manhattan Beach to Allow Police Officers and Fire Fighters to Share the Cost of Employer Contributions on a Pre-Tax Basis. (Human Resources Director Zadroga-Haase). ADOPT ORDINANCE NO. 16-0006 Attachments: Ordinance No. 16-0006 (Final) Resolution No. 16-0052 Adopted on September 20, 2016 Certification of Governing Body's Action Certification of Compliance with Government Code Section 20516 Certification of Compliance with Government Code 7507 Certification of Employee Election October 18, 2016 Staff Report Introducing the Ordinance to Amend the CalPERS Contract 7. Approve Contract Amendment No.1 for Additional Services Not-to-Exceed 16-0507 $10,000 with Messina and Associates for Team Building, Career Counseling, and Succession Planning Development (Fire Chief Espinosa). APPROVE Attachments: Messina Amendment Professional Services Agreement Agreement for Professional Services (October 7, 2014) Agreement for Services (June 5, 2012) City of Manhattan Beach Page 4 Printed on 11/9/2016 City Council Regular Meeting Agenda Final November 15, 2016 8. Settlement Agreement with Swinerton Builders, Tri State Inc dba Journey 16-0542 Electrical Technologies (Journey), and Golden Eagle Insurance Company (Kumar) (Public Works Director Katsouleas). APPROVE Attachments: Settlement Agreement 9. Consideration of Ordinance to Amend Titles 5, and 9 and to Adopt the Most ORD 16-0032 Recent California Building Standards Code and City Amendments to the following Codes: 2016 California Building Code, 2016 California Residential Code, 2016 California Electrical code, 2016 California Plumbing Code, 2016 California Green Building Standards Code, 2016 California Energy Code, 2016 California Mechanical Code, 2016 California Existing Building Code and City Amendments (Community Development Director Lundstedt). INTRODUCE ORDINANCE NO. 16-0032 AND SET THE PUBLIC HEARING 10. Financial Report: 16-0475 a) Schedule of Demands: October 13, 2016 b) Investment Portfolio for the Month Ending September 30, 2016 c) Month End Report for September 30, 2016 (Finance Director Moe). ACCEPT REPORT AND DEMANDS Attachments: Schedule of Demands for October 13, 2016 Investment Portfolio for the Month Ending August 31, 2016 Month End Report for September 30, 2016 11. City Council Minutes: 16-0473 This Item Contains Minutes of the following City Council Meeting: a) City Council Regular Meeting Minutes of October 18, 2016 (Continued from the November 1, 2016 City Council Meeting) b) City Council Adjourned Regular Meeting - Closed Session Minutes of October 27, 2016 c) City Council Regular Meeting Minutes of November 1, 2016 (City Clerk Tamura). APPROVE Attachments: City Council Regular Meeting Minutes of October 18, 2016 City Council Adjourned Regular Meeting - Closed Session Minutes of October 27, 2016 City Council Regular Meeting Minutes of November 1, 2016 City of Manhattan Beach Page 5 Printed on 11/9/2016 City Council Regular Meeting Agenda Final November 15, 2016 L. PUBLIC HEARINGS (2 MINUTES PER PERSON) 12. Second Reading of Ordinance Adopting the 2016 California Fire Code with ORD 16-0021 Certain Local Amendments, Deletions and Additions; Resolution Setting Forth Findings for Local Amendments (Fire Chief Espinosa). ADOPT ORDINANCE NO. 16-0021 AND ADOPT RESOLUTION NO. 16-0076 Attachments: Ordinance No. 16-0021 (Final) Resolution No. 16-0076 M. OLD BUSINESS N. NEW BUSINESS 13. Fiscal Year 2016-2017 First Quarter Budget Status Report (Finance 16-0497 Director Moe). RECEIVE REPORT Attachments: First Quarter Fiscal Performance Report PowerPoint Presentation 14. Food Waste Recycling Program Update (Public Works Director 16-0486 Katsouleas). RECEIVE AND FILE Attachments: Food Waste Public Outreach Samples of Select Outreach EPA Food Recovery Hierarchy Model O. CITY COUNCIL REPORTS, OTHER COUNCIL BUSINESS, AND COMMITTEE AND TRAVEL REPORTS P. FORECAST AGENDA AND FUTURE DISCUSSION ITEMS 15. Agenda Forecast (City Clerk Tamura). 16-0519 DISCUSS AND PROVIDE DIRECTION Attachments: November 9, 2016 Agenda Forecast City of Manhattan Beach Page 6 Printed on 11/9/2016 City Council Regular Meeting Agenda Final November 15, 2016 Q. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 16. Commission Minutes: 16-0520 This Item Contains Minutes of the following City Commission Meetings: a) Parks and Recreation Commission Meeting Minutes of July 25, 2016 (Parks and Recreation Director Leyman) b) Finance Subcommittee Meeting Minutes of September 15, 2016 (Finance Director Moe) c) Parks and Recreation Commission Meeting Minutes of September 19, 2016 (Parks and Recreation Director Leyman) d) Planning Commission Meeting Action Minutes of October 26, 2016 (Community Development Director Lundstedt) e) Finance Subcommittee Meeting Minutes of November 4, 2016 (Finance Director Moe) INFORMATION ITEM ONLY Attachments: Parks and Recreation Commission Minutes of July 25, 2016 Finance Subcommittee Meeting Minutes of September 15, 2016 Parks and Recreation Commission Minutes of September 19, 2016 Planning Commission Action Minutes of October 26, 2016 Finance Subcommittee Meeting Minutes of November 4, 2016 R. CLOSED SESSION S. ADJOURNMENT City of Manhattan Beach Page 7 Printed on 11/9/2016 City Council Regular Meeting Agenda Final November 15, 2016 T. FUTURE MEETINGS CITY COUNCIL MEETINGS Nov. 17, 2016 - Thursday - 1:00 PM - Closed Session Dec. 1, 2016 - Thursday - TBD - Closed Session Dec. 6, 2016 - Tuesday -- 6:00 PM - City Council Meeting Dec. 20, 2016 - Tuesday -- 6:00 PM - City Council Meeting Jan. 3, 2017 - Tuesday -- 6:00 PM - City Council Meeting Jan. 17, 2017 - Tuesday -- 6:00 PM - City Council Meeting Feb. 7, 2017 - Tuesday -- 6:00 PM - City Council Meeting Feb. 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting Mar. 8, 2017 - Wednesday -- 6:00 PM - City Council Meeting Mar. 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting Apr. 4, 2017 - Tuesday -- 6:00 PM - City Council Meeting Apr. 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting May 2, 2017 - Tuesday -- 6:00 PM - City Council Meeting May 12, 2017 - Friday - TDB - Council Retreat May 16, 2017 - Tuesday -- 6:00 PM - City Council Meeting June 6, 2017 - Tuesday -- 6:00 PM - City Council Meeting June 20, 2017 - Tuesday -- 6:00 PM - City Council Meeting July 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting July 18, 2017 - Tuesday -- 6:00 PM - City Council Meeting Aug. 1, 2017 - Tuesday -- 6:00 PM - City Council Meeting Aug. 15, 2017 - Tuesday -- 6:00 PM - City Council Meeting Sept. 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting Sept. 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting Oct. 3, 2017 - Tuesday -- 6:00 PM - City Council Meeting Oct. 17, 2017 - Tuesday -- 6:00 PM - City Council Meeting Nov. 7, 2017 - Tuesday -- 6:00 PM - City Council Meeting Nov. 21, 2017 - Tuesday -- 6:00 PM - City Council Meeting Dec. 5, 2017 - Tuesday -- 6:00 PM - City Council Meeting Dec. 19, 2017 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS November 23, 2016 - Wednesday - 6:30 PM - Planning Commission Meeting November 28, 2016 - Monday - 6:30 PM - Parks and Recreation Commission Meeting December 12, 2016 - Monday - 6:30 PM - Library Commission Meeting December 13, 2016 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting December 14, 2016 - Wednesday - 6:30 PM - Planning Commission Meeting December 26, 2016 - Monday - 6:30 PM - Parks and Recreation Commission Meeting December 28, 2016 - Wednesday - 6:30 PM - Planning Commission Meeting January 9, 2017 - Monday - 6:30 PM - Library Commission Meeting January 10, 2017 - Tuesday - 6:00 PM - Cultural Arts Commission Meeting January 11, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting January 25, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting February 8, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting February 22, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting March 8, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting March 22, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting April 12, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting April 26, 2017 - Wednesday - 6:30 PM - Planning Commission Meeting City of Manhattan Beach Page 8 Printed on 11/9/2016 City Council Regular Meeting Agenda Final November 15, 2016 U. CITY OFFICES CLOSED CITY HOLIDAYS: Nov. 24-25, 2016 - Thursday & Friday - Thanksgiving Holiday Dec. 26, 2016 - Monday - Christmas Day Observed Jan. 2, 2017 – Monday – New Years Day Observed Jan. 16, 2017 – Monday – Martin Luther King Day Feb. 20, 2017 - Monday - Presindets Day May 29, 2017 – Monday – Memorial Day Jul. 4, 2017 - Tuesday - Independence Day Sep. 4, 2017 - Monday - Labor Day Oct. 9, 2017 – Monday – Columbus Day Nov. 11, 2017 – Saturday – Veterans Day (Non-Business Day) CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: Sep. 16, 2016 - Friday Sep. 30, 2016 - Friday Oct. 14, 2016 - Friday Oct. 28, 2016 - Friday Nov. 11, 2016 - Friday Nov. 25, 2016 - Friday Dec. 9, 2016 - Friday Dec. 23, 2016 - Friday Jan. 6, 2017 - Friday Jan. 20, 2017 - Friday Feb. 3, 2017 - Friday Feb. 17, 2017 - Friday Mar. 3, 2017 - Friday Mar. 17, 2017 - Friday Mar. 31, 2017 - Friday Apr. 14, 2017 - Friday Apr. 28, 2017 - Friday City of Manhattan Beach Page 9 Printed on 11/9/2016