City Council Regular Meeting

City Council Regular Meeting Regular Meeting Wednesday, January 3, 2018 6:00 PM City Council Chambers Mayor Amy Howorth Mayor Pro Tem Steve Napolitano Councilmember Nancy Hersman Councilmember Richard Montgomery Councilmember David Lesser Executive Team Mark Danaj, City Manager Quinn Barrow, City Attorney Robert Espinosa, Fire Chief Nadine Nader, Assistant City Manager Teresia Zadroga-Haase, Human Resources Director Anne McIntosh, Community Development Director Eve R. Irvine, Police Chief Bruce Moe, Finance Director Stephanie Katsouleas, Public Works Director Liza Tamura, City Clerk Mark Leyman, Parks & Recreation Director Sanford Taylor, Information Technology Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final January 3, 2018 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Chapter Spectrum), Channel 35 (Frontier Communications), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Thursday, December 28, 2017, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG B. ROLL CALL C. CEREMONIAL CALENDAR D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. City of Manhattan Beach Page 2 Printed on 12/28/2017 City Council Regular Meeting Agenda Final January 3, 2018 F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 1. City Council Minutes: 18-0001 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes (Telecommunication) of November 16, 2017 b) City Council Adjourned Regular Meeting Minutes (Closed Session) of December 5, 2017 c) City Council Special Meeting Minutes (Closed Session) of December 14, 2017 d) City Council Special Meeting Minutes (Closed Session) of December 19, 2017 e) City Council Regular Meeting Minutes of December 19, 2017 f) City Council Adjourned Regular Meeting Minutes (Closed Session) of December 27, 2017 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes (Telecommunication) of November 16, 2017 City Council Adjourned Regular Meeting Minutes (Closed Session) of December 5, 2017 City Council Special Meeting Minutes (Closed Session) of December 14, 2017 City Council Special Meeting Minutes (Closed Session) of December 19, 2017 City Council Regular Meeting Minutes of December 19, 2017 City Council Adjourned Regular Meeting Minutes (Closed Session) of December 27, 2017 City of Manhattan Beach Page 3 Printed on 12/28/2017 City Council Regular Meeting Agenda Final January 3, 2018 2. Financial Report: 18-0003 a) Schedule of Demands: December 7, 2017 b) Investment Portfolio for the Month Ending November 30, 2017 c) Month End Report for November 30, 2017 (Acting Finance Director Charelian). ACCEPT REPORT AND DEMANDS Attachments: Schedules of Demands for December 7, 2017 Investment Portfolio for the Month Ending November 30, 2017 Month End Report for November 30, 2017 H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the Consent Calendar. I. PUBLIC HEARINGS Each speaker may speak for up to 3 minutes on each Public Hearing item. J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each General Business item. 3. Budget Policies and Biennial Budget for Fiscal Year 2018-2019 and Fiscal 18-0004 Year 2019-2020 (Acting Finance Director Charelian). APPROVE AND PROVIDE DIRECTION Attachments: Budget Calendar Budget Policies FY 2018-2019 (Red-Line) Budget Policies FY 2018-2019 (Clean) 4. Discussion of Prior Policy Redirecting CDBG Grant Funding to Non-Profit 18-0006 Community Based Organizations (Acting Finance Director Charelian). DISCUSS AND PROVIDE DIRECTION Attachments: Historical Service Agency Contributions 5. Discussion of Strand Alcove Bench & Tree and Bench Donation Programs 18-0005 (Parks and Recreation Director Leyman). DISCUSS AND PROVIDE DIRECTION Attachments: Strand Bench Donation Program Tree and Bench Donation Program City of Manhattan Beach Page 4 Printed on 12/28/2017 City Council Regular Meeting Agenda Final January 3, 2018 6. Resolution No. 18-0010 Awarding RFP No. 1129-18 to Commercial RES 18-0010 Cleaning Service for a Three-Year Janitorial Services Contract for an Estimated Value of $1,584,135 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 18-0010 Attachments: Resolution No. 18-0010 CCS Janitorial Services Agreement CCS Summary of Pricing for FY 2018/2019 – FY 2020/2021 K. CITY COUNCIL REPORTS AND COMMITTEE REPORTS INCLUDING AB 1234 REPORTS 7. Pending Projects in Adjacent Cities: 1) Beach Cities Media Campus 18-0025 Project (El Segundo) and 2) Northrop Grumann Lab Expansion Project (Redondo Beach)(Community Development Director McIntosh). DISCUSS AND PROVIDE DIRECTION Attachments: Notice of Preparation and Attachments – Beach Cities Media Campus Project Notice of Intent/Notice of Public Hearing – Northrop Grumann Lab Expansion Project L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. P. CLOSED SESSION Q. ADJOURNMENT City of Manhattan Beach Page 5 Printed on 12/28/2017 City Council Regular Meeting Agenda Final January 3, 2018 R. FUTURE MEETINGS CITY COUNCIL MEETINGS January 16, 2018 - Tuesday -- 6:00 PM - City Council Meeting February 6, 2018 - Tuesday -- 6:00 PM - City Council Meeting February 20, 2018 - Tuesday -- 6:00 PM - City Council Meeting March 6, 2018 - Tuesday -- 6:00 PM - City Council Meeting March 20, 2018 - Tuesday -- 6:00 PM - City Council Meeting April 3, 2018 - Tuesday -- 6:00 PM - City Council Meeting April 17, 2018 - Tuesday -- 6:00 PM - City Council Meeting May 1, 2018 - Tuesday -- 6:00 PM - City Council Meeting May 15, 2018 - Tuesday -- 6:00 PM - City Council Meeting June 5, 2018 - Tuesday -- 6:00 PM - City Council Meeting June 19, 2018 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS January 8, 2018 - Monday - 6:00 PM - Library Commission Meeting January 10, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting (Cancelled) January 15, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting January 22, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting January 24, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting January 25, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission February 12, 2018 - Monday - 6:00 PM - Library Commission Meeting February 14, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting February 19, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting February 22, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission February 26, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 28, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting March 12, 2018 - Monday - 6:00 PM - Library Commission Meeting March 14, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting March 19, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting March 22, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission March 26, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting March 28, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting S. CITY OFFICES CLOSED CITY HOLIDAYS: December 25, 2017 - Monday - Christmas Day Observed January 1, 2018 – Monday – New Years Day Observed January 15, 2018 – Monday – Martin Luther King Day February 19, 2018 - Monday - Presidents Day May 28, 2018 – Monday – Memorial Day July 4, 2018 - Wednesday - Independence Day September 3, 2018 - Monday - Labor Day October 8, 2018 – Monday – Columbus Day November 12, 2018 – Monday – Veterans Day (Observance of November 11, 2018) November 22-23, 2018 - Thursday & Friday - Thanksgiving Holiday City of Manhattan Beach Page 6 Printed on 12/28/2017 City Council Regular Meeting Agenda Final January 3, 2018 CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: January 5, 2018 January 19, 2018 February 2, 2018 February 16, 2018 March 2, 2018 March 16, 2018 April 13, 2018 April 27, 2018 May 11, 2018 May 25, 2018 June 8, 2018 June 22, 2018 July 6, 2018 July 20, 2018 City of Manhattan Beach Page 7 Printed on 12/28/2017