City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, January 16, 2018 6:00 PM City Council Chambers Mayor Amy Howorth Mayor Pro Tem Steve Napolitano Councilmember Nancy Hersman Councilmember Richard Montgomery Councilmember David Lesser Executive Team Bruce Moe, Acting City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Anne McIntosh, Community Development Director Steve Charelian, Acting Finance Director Liza Tamura, City Clerk Robert Espinosa, Fire Chief Sanford Taylor, Information Technology Director Stephanie Katsouleas, Public Works Director Teresia Zadroga-Haase, Human Resources Director Mark Leyman, Parks & Recreation Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final January 16, 2018 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Chapter Spectrum), Channel 35 (Frontier Communications), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, January 10, 2018, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG Olivia Guilford, American Martyrs School B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of Employee Service Awards to Employees Attaining 20 18-0037 Years of Service or More. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES By motion of the City Council, this is the time to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING City of Manhattan Beach Page 2 Printed on 1/10/2018 City Council Regular Meeting Agenda Final January 16, 2018 E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 2. City Council Minutes: 18-0038 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes (Closed Session) of January 3, 2018 b) City Council Regular Meeting Minutes of January 3, 2018 (City Clerk Tamura). APPROVE Attachments: City Council Adjourne Regular Meeting Minutes (Closed Session) of January 3, 2018 City Council Regular Meeting Minutes of January 3, 2018 3. Financial Report: 18-0011 Schedules of Demands: December 21, 2017 (Acting Finance Director Charelian). ACCEPT REPORT AND DEMANDS Attachments: Schedules of Demands for December 21, 2017 4. Selection of Second Alternate for Los Angeles County Sanitation District 18-0008 Meetings (Mayor Howorth). APPROVE COUNCILMEMBER HERSMAN AS ALTERNATE II City of Manhattan Beach Page 3 Printed on 1/10/2018 City Council Regular Meeting Agenda Final January 16, 2018 5. Resolution of Intention to Provide for Annual Levy and Collection of RES 18-0005 Assessments for the North Manhattan Beach Business Improvement District and Setting February 20, 2018 for a Public Hearing (Acting Finance Director Charelian). ADOPT RESOLUTION NO. 18-0005 Attachments: Resolution No. 18-0005 Annual Budget and Activity Plan 2018 6. Fiscal Year 2016-2017 Comprehensive Annual Financial Report (Acting 18-0039 Finance Director Charelian). RECEIVE AND FILE Attachments: FY 2016-2017 General and Enterprise Fund Summary Results FY 2016-2017 Comprehensive Annual Financial Report (CAFR) Report on Internal Control (Management Letter) Audit Committee Letter Summary of Pension Liabilities and Employer Contribution Expenditures 7. Petition to File Late Claim for Refund of Veterinary Bill Costs Associated 18-0020 with Claim for Damages (Human Resources Director Zadroga-Haase). DENY REQUEST Attachments: November 21, 2017 Request for Approval of Late Claim From Bruce Kuch 8. Accept as Complete the Sewer Main Rehabilitation Project Phase 2 by 18-0013 Miramontes Construction Company Inc.; Authorize Filing a Notice of Completion with the County Recorder; and Release the Retention for $72,981.05 (Public Works Director Katsouleas). APPROVE Attachments: Location Map City of Manhattan Beach Page 4 Printed on 1/10/2018 City Council Regular Meeting Agenda Final January 16, 2018 9. Resolution Awarding a Construction Contract to All American Asphalt for RES 18-0009 $1,027,047.60 for the Manhattan Avenue and Highland Avenue Pavement Rehabilitation and Curb Ramp Improvements Project; and Re-appropriation of Gas Tax funds in the amount of $420,000 from the Rosecrans Resurfacing Project to the Manhattan Avenue and Highland Avenue Pavement Rehabilitation and Curb Ramp Improvements Project (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 18-0009 Attachments: Resolution No. 18-0009 Budget and Expenditures Summary Vicinity Map All American Asphalt Bid Proposal All American Asphalt Agreement Plans and Specifications (Web-Link Provided) H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. I. PUBLIC HEARINGS Each speaker may speak for up to 3 minutes on each public hearing item. 10. Resolution Authorizing the Allocation of Community Development Block RES 18-0012 Grant (CDBG) Funds for Fiscal Year 2018/2019 (Public Works Director Katsouleas). CONDUCT PUBLIC HEARING AND ADOPT RESOLUTION NO. 18-0012 Attachments: Resolution No. 18-0012 CDBG Project Location List Notice of Public Hearing City of Manhattan Beach Page 5 Printed on 1/10/2018 City Council Regular Meeting Agenda Final January 16, 2018 J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 11. Consideration of the Leadership Manhattan Beach Class of 2018 18-0002 Proposed Annual Project: Installation of Bicycle “Fixit” Stations and Locations Throughout the City (Public Works Director Katsouleas and Community Development Director McIntosh). DISCUSS AND PROVIDE DIRECTION, APPROVE Attachments: Leadership Manhattan Beach PowerPoint Presentation Fixit Station Video (Web-Link Provided) 12. Approval of Refinancing of Underground Utility Assessment Districts 04-1, 18-0040 04-3, 04-5, 05-2 and 05-6; Adoption of a Debt Management and Disclosure Policy (Acting Finance Director Charelian). APPROVE; ADOPT RESOLUTIONS; ADOPT POLICY Attachments: Resolution No. 18-0015 Resolution No. 18-0016 Resolution No. 18-0017 Resolution No. 18-0018 Continuing Disclosure Agreement Indenture Purchase Contract Preliminary Official Statement Debt Management and Disclosure Policy SB450 Letter 13. Discussion of Fees and Incentives for Historic Preservation Applications 18-0010 (Community Development Director McIntosh). DISCUSS AND PROVIDE DIRECTION Attachments: Memo and Permit Fee Spreadsheet K. CITY COUNCIL REPORTS AND COMMITTEE REPORTS INCLUDING AB 1234 REPORTS 14. Pending Project(s) in Adjacent Cities: Update Northrop Grumman Lab 18-0045 Expansion Project (Redondo Beach) (Community Development Director McIntosh). PROVIDE DIRECTION L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. City of Manhattan Beach Page 6 Printed on 1/10/2018 City Council Regular Meeting Agenda Final January 16, 2018 M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. P. CLOSED SESSION Q. ADJOURNMENT Adjourning in memory of Jim (Jimmy) McCaverty. R. FUTURE MEETINGS CITY COUNCIL MEETINGS February 6, 2018 - Tuesday -- 6:00 PM - City Council Meeting February 20, 2018 - Tuesday -- 6:00 PM - City Council Meeting March 6, 2018 - Tuesday -- 6:00 PM - City Council Meeting March 20, 2018 - Tuesday -- 6:00 PM - City Council Meeting April 3, 2018 - Tuesday -- 6:00 PM - City Council Meeting April 17, 2018 - Tuesday -- 6:00 PM - City Council Meeting May 1, 2018 - Tuesday -- 6:00 PM - City Council Meeting May 15, 2018 - Tuesday -- 6:00 PM - City Council Meeting June 5, 2018 - Tuesday -- 6:00 PM - City Council Meeting June 19, 2018 - Tuesday -- 6:00 PM - City Council Meeting July 3, 2018 - Tuesday -- 6:00 PM - City Council Meeting July 17, 2018 - Tuesday -- 6:00 PM - City Council Meeting City of Manhattan Beach Page 7 Printed on 1/10/2018 City Council Regular Meeting Agenda Final January 16, 2018 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS January 22, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting January 24, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting January 25, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission February 12, 2018 - Monday - 6:00 PM - Library Commission Meeting February 14, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting February 19, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting February 22, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission February 26, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 28, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting March 12, 2018 - Monday - 6:00 PM - Library Commission Meeting March 14, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting March 19, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting March 22, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission March 26, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting March 28, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting April 9, 2018 - Monday - 6:00 PM - Library Commission Meeting April 11, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting April 16, 2018 - Monday - 6:00 PM - Cultural Arts Commission Meeting April 23, 2018 - Monday - 6:00 PM - Parks and Recreation Commission Meeting April 25, 2018 - Wednesday - 6:00 PM - Planning Commission Meeting April 26, 2018 - Thursday - 6:00 PM - Parking and Public Improvements Commission City of Manhattan Beach Page 8 Printed on 1/10/2018 City Council Regular Meeting Agenda Final January 16, 2018 S. CITY OFFICES CLOSED CITY HOLIDAYS: February 19, 2018 - Monday - Presidents Day May 28, 2018 – Monday – Memorial Day July 4, 2018 - Wednesday - Independence Day September 3, 2018 - Monday - Labor Day October 8, 2018 – Monday – Columbus Day November 12, 2018 – Monday – Veterans Day (Observance of November 11, 2018) November 22-23, 2018 - Thursday & Friday - Thanksgiving Holiday December 25, 2018 - Tuesday - Christmas Day Observed January 1, 2019 – Tuesday – New Years Day Observed January 14, 2019 – Tuesday – Martin Luther King Day CITY OFFICES CLOSED ON FOLLOWING ALTERNATIVE FRIDAYS: January 19, 2018 February 2, 2018 February 16, 2018 March 2, 2018 March 16, 2018 April 13, 2018 April 27, 2018 May 11, 2018 May 25, 2018 June 8, 2018 June 22, 2018 July 6, 2018 July 20, 2018 City of Manhattan Beach Page 9 Printed on 1/10/2018