City Council Regular Meeting

City Council Regular Meeting Regular Meeting Tuesday, December 3, 2019 6:00 PM City Council Chambers Mayor Nancy Hersman Mayor Pro Tem Richard Montgomery Councilmember Suzanne Hadley Councilmember Hildy Stern Councilmember Steve Napolitano Executive Team Bruce Moe, City Manager Quinn Barrow, City Attorney Derrick Abell, Police Chief Stephanie Katsouleas, Public Works Director Steve Charelian, Finance Director Mark Leyman, Parks and Recreation Director Daryn Drum, Fire Chief Carrie Tai, Community Development Director Patrick Griffin, Interim Information Technology Director Liza Tamura, City Clerk Lisa Jenkins, Human Resources Director MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final December 3, 2019 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Your presence and participation contribute to good city government. By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, this agenda provides an early opportunity for public comments under "Public Comments," at which time speakers may comment on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Wednesday, November 27, 2019, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. A. PLEDGE TO THE FLAG & NATIONAL ANTHEM Pledge to the Flag - Harrison Checketts, Robinson Elementary School National Anthem - Mira Costa High School Choir B. ROLL CALL C. CEREMONIAL CALENDAR 1. Recognition of Detective Don Brown for Being Nationally Recognized in 19-0474 Washington, D.C. as the Recipient of the 2018 Land Interdiction and Apprehension Award. PRESENT City of Manhattan Beach Page 2 Printed on 11/27/2019 City Council Regular Meeting Agenda Final December 3, 2019 2. Recognition of the Blankets of Love Participants for Their Longstanding 19-0488 Volunteer Work in the Community. PRESENT D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING E. CITY COUNCIL AND COMMUNITY ORGANIZATION ANNOUNCEMENTS OF UPCOMING EVENTS (1 MINUTE PER PERSON) City Councilmembers and community organization representatives may inform the public about upcoming events. F. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Each speaker may speak for up to 3 minutes. This is also the time for speakers to comment on items on the consent calendar that have not been previously removed by the City Council during approval of the agenda for individual consideration. For public hearings, speakers are encouraged to speak during the public hearing, if they want their comments to be included in the record for the public hearing. Please complete the “Request to Address the City Council” card by filling out your name, city of residence, the item(s) you would like to offer public comment, and returning it to the City Clerk. G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 3. City Council Minutes: 19-0404 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes (Closed Session) of November 18, 2019 b) City Council Regular Meeting Minutes of November 19, 2019 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes (Closed Session) of November 18, 2019 City Council Regular Meeting Minutes of November 19, 2019 City of Manhattan Beach Page 3 Printed on 11/27/2019 City Council Regular Meeting Agenda Final December 3, 2019 4. Financial Reports: 19-0462 a) Schedule of Demands October 24, 2019 b) Investment Portfolio for the Month Ending October 31, 2019 c) Month End Report for October 31, 2019 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for October 24, 2019 Investment Portfolio for the Month Ending October 31, 2019 Month End Report for October 31, 2019 5. Update on the Mobile Source Air Pollution Reduction Review Committee 19-0476 (MSRC) Local Government Partnership Program Grant and Appropriate Funds (Public Works Director Katsouleas). a) RECEIVE REPORT b) APPROPRIATE FUNDS Attachments: MSRC Clean Transportation Funding Program (Cover Letter and Agreement) 6. Consider Adopting a Resolution Approving Amendment No. 1 to the 19-0447 Professional Design Services Agreement with Pacific Advanced Civil Engineering, Inc. (PACE) for the Larsson Street Booster Pump Station Upgrade Project for $149,810 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 19-0108 Attachments: Resolution No. 19-0108 Amendment No. 1 - Pacific Advanced Civil Engineering, Inc. Agreement – Pacific Advanced Civil Engineering, Inc. Budget and Expenditures Summary Location Map 7. Consider Second Reading and Adopting an Ordinance Amending 19-0470 Manhattan Beach Municipal Code Chapter 7.28 - Undergrounding of Public Utility Facilities (Public Works Director Katsouleas). ADOPT ORDINANCE NO. 19-0017 Attachments: Ordinance No. 19-0017 Legislative Digest (Redlined) 8. Formally Accept as Complete the Manhattan Avenue and Highland Avenue 19-0458 Pavement Rehabilitation and Curb Ramp Improvements Project Constructed by All American Asphalt; Authorize Filing a Notice of Completion with the County Recorder; and Approve Release of the Retention for $51,978 (Public Works Director Katsouleas). APPROVE City of Manhattan Beach Page 4 Printed on 11/27/2019 City Council Regular Meeting Agenda Final December 3, 2019 9. Consider Adopting a Resolution Approving Amendment No. 6 with HDR 19-0487 Engineering, Inc.’s Existing Professional Services Agreement for Continued Project Management and Engineering Technical Support Services for the Sepulveda Boulevard Bridge Widening Project in an Amount Not-to-Exceed $89,000 (Public Works Director Katsouleas). ADOPT RESOLUTION NO. 19-0112 Attachments: Resolution No. 19-0112 Amendment No. 6 - HDR Engineering, Inc. Agreement - HDR Engineering, Inc. (2012) Amendment Nos. 1-5 - HDR Engineering, Inc. Budget and Expenditures Summary 10. Consider Adopting a Resolution Awarding RFP No. 1176-19 to Advanced 19-0113 Imaging Strategies Approving Five-Year Lease and Maintenance / Support Services Agreements for Multifunction (Copy, Scan, Print, Fax) Machines with an Estimated Value of $160,000 Annually (Interim Information Technology Director Griffin) . ADOPT RESOLUTION NO. 19-0110 Attachments: Resolution No. 19-0110 Agreement - Advanced Imaging Strategies Bid Comparison H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. City of Manhattan Beach Page 5 Printed on 11/27/2019 City Council Regular Meeting Agenda Final December 3, 2019 I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. 11. Consider Adopting a Resolution Regarding an Application to Allow an 19-0471 Office Use on the Ground Floor of a Building Previously Occupied by a Bank at 1419 Highland Avenue (Zebrowski). a) CONDUCT PUBLIC HEARING DE NOVO b) ADOPT RESOLUTION NO. 19-0111 CONDITIONALLY APPROVING THE USE PERMIT Attachments: Resolution No. 19-0111 Proposed Property Plans Planning Commission Resolution No. PC 19-14 Planning Commission Meeting Minutes of October 23, 2019 Planning Commission Meeting Minutes of October 9, 2019 Planning Commission Report, Attachments and Related Material (October 23, 2019) Planning Commission Report, Attachments and Related Material (October 9, 2019) Public Comment J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 12. Consider Modifying Construction Hours on Saturdays (Interim Community 19-0473 Development Director Gibson). RECEIVE REPORT AND PROVIDE DIRECTION Attachments: Survey of Construction Hours Regulations for Local Cities 13. Consider the Installation of Public WiFi for the Metlox Plaza (Interim 19-0475 Information Technology Director Griffin). DISCUSS AND PROVIDE DIRECTION 14. Quarterly Update on the Fiscal Year 2019-2020 City Council Work Plan 19-0489 (City Manager Moe). RECEIVE REPORT Attachments: City Council Work Plan Completed Work Plan Items Work Plan Summary City of Manhattan Beach Page 6 Printed on 11/27/2019 City Council Regular Meeting Agenda Final December 3, 2019 K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. 15. City Council Requests. 16. Consider Request by Mayor Hersman and Councilmember Stern to 19-0490 Discuss a Street Sweeping Opt-Out Program for Residents and Businesses (Public Works Director Katsouleas). DISCUSS AND PROVIDE DIRECTION 17. Consider Request by Mayor Pro Tem Montgomery and Councilmember 19-0486 Napolitano to Consider a Fee Waiver Request for Third-Party Costs for the Manhattan Beach Fireworks (Parks and Recreation Director Leyman). DISCUSS AND PROVIDE DIRECTION Attachments: CSC Security Estimate Better Barriers Quote L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. 18. Agenda Forecast (City Clerk Tamura). 19-0405 DISCUSS AND PROVIDE DIRECTION Attachments: November 27, 2019 Agenda Forecast M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT City of Manhattan Beach Page 7 Printed on 11/27/2019 City Council Regular Meeting Agenda Final December 3, 2019 O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 19. Commission Minutes: 19-0493 This Item Contains Minutes of the following City Commission Meetings and Subcommittee Meeting: a) PPIC Meeting Minutes of July 25, 2019 (Interim Community Development Director Gibson) b) PPIC Meeting Minutes of September 26, 2019 (Interim Community Development Director Gibson) c) Library Commission Meeting Minutes of October 7, 2019 (Parks and Recreation Director Leyman) d) Cultural Arts Commission Meeting Minutes of October 21, 2019 (Parks and Recreation Director Leyman) e) Planning Commission Action Meeting Minutes of October 23, 2019 (Interim Community Development Director Gibson) f) Finance Subcommittee Action Meeting Minutes of October 24, 2019 (Finance Director Charelian). INFORMATION ITEM ONLY Attachments: PPIC Meeting Minutes of July 25, 2019 PPIC Meeting Minutes of September 26, 2019 Library Commission Meeting Minutes of October 7, 2019 Cultural Arts Commission Meeting Minutes of October 21, 2019 Planning Commission Action Meeting Minutes of October 23, 2019 Finance Subcommittee Action Meeting Minutes of October 24, 2019 P. CLOSED SESSION Q. ADJOURNMENT City of Manhattan Beach Page 8 Printed on 11/27/2019 City Council Regular Meeting Agenda Final December 3, 2019 R. FUTURE MEETINGS CITY COUNCIL MEETINGS December 17, 2019 - Tuesday -- 6:00 PM - City Council Meeting January 6, 2020 - Monday -- 6:00 PM - Joint Meeting City Council/Parks and Recreation Commission, Cultural Arts Commission and Library Commission January 7, 2020 - Tuesday -- 6:00 PM - City Council Meeting January 15, 2020 - Wednesday -- 6:00 PM - Joint Meeting City Council/Planning Commission and Parking and Public Improvements Commission January 21, 2020 - Tuesday -- 6:00 PM - City Council Meeting February 4, 2020 - Tuesday -- 6:00 PM - City Council Meeting February 18, 2020 - Tuesday -- 6:00 PM - City Council Meeting March 3, 2020 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) March 17, 2020 - Tuesday -- 6:00 PM - City Council Meeting April 7, 2020 - Tuesday -- 6:00 PM - City Council Meeting April 21, 2020 - Tuesday -- 6:00 PM - City Council Meeting May 5, 2020 - Tuesday -- 6:00 PM - City Council Meeting May 19, 2020 - Tuesday -- 6:00 PM - City Council Meeting June 2, 2020 - Tuesday -- 6:00 PM - City Council Meeting June 16, 2020 - Tuesday -- 6:00 PM - City Council Meeting July 7, 2020 - Tuesday -- 6:00 PM - City Council Meeting July 21, 2020 - Tuesday -- 6:00 PM - City Council Meeting August 4, 2020 - Tuesday -- 6:00 PM - City Council Meeting August 18, 2020 - Tuesday -- 6:00 PM - City Council Meeting September 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting September 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 6, 2020 - Tuesday -- 6:00 PM - City Council Meeting October 20, 2020 - Tuesday -- 6:00 PM - City Council Meeting November 5, 2020 - Wednesday -- 6:00 PM - City Council Meeting (General Municipal Elections) November 17, 2020 - Tuesday -- 6:00 PM - City Council Meeting December 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) December 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS December 5, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission December 9, 2019 - Monday - 6:00 PM - Library Commission Meeting December 11, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting December 16, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting December 23, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting December 25, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting January 8, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting January 13, 2019 - Monday - 6:00 PM - Library Commission Meeting January 20, 2019 - Monday - 6:00 PM - Cultural Arts Commission Meeting January 22, 2019 - Wednesday - 6:00 PM - Planning Commission Meeting January 23, 2019 - Thursday - 6:00 PM - Parking and Public Improvements Commission January 27, 2019 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 10, 2020 - Monday - 6:00 PM - Library Commission Meeting February 12, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting February 17, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting February 24, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting February 26, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting City of Manhattan Beach Page 9 Printed on 11/27/2019 City Council Regular Meeting Agenda Final December 3, 2019 S. CITY OFFICES CLOSED CITY HOLIDAYS: December 25, 2019 - Wednesday - Christmas Day Observed January 1, 2020 – Wednesday – New Years Day Observed January 20, 2020 – Monday – Martin Luther King Day February 17, 2020 - Monday - Presidents Day May 25, 2020 – Monday – Memorial Day July 4, 2020 - Friday - Independence Day September 7, 2020 - Monday - Labor Day October 12, 2020 – Monday – Columbus Day November 11, 2020 – Wednesday – Veterans Day November 26-27, 2020 - Thursday & Friday - Thanksgiving Holiday City of Manhattan Beach Page 10 Printed on 11/27/2019