City Council Regular Meeting

City Council Regular Meeting Regular Meeting Wednesday, November 4, 2020 6:00 PM City Council Chambers ELECTED OFFICIALS Mayor Richard Montgomery Mayor Pro Tem Suzanne Hadley Councilmember Hildy Stern Councilmember Steve Napolitano Councilmember Nancy Hersman City Treasurer Tim Lilligren EXECUTIVE TEAM City Manager Bruce Moe City Attorney Quinn Barrow City Clerk Liza Tamura Information Technology Director Terry Hackelman Community Development Director Carrie Tai Parks and Recreation Director Mark Leyman Finance Director Steve Charelian Police Chief Derrick Abell Interim Fire Chief Wolfgang Knabe Public Works Director Stephanie Katsouleas Human Resources Director Lisa Jenkins MISSION STATEMENT: Our mission is to provide excellent municipal services, preserve our small beach town character, and enhance the quality of life for our residents, businesses and visitors. City Council Regular Meeting Agenda Final November 4, 2020 MANHATTAN BEACH’S CITY COUNCIL WELCOMES YOU! Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are available for review on the City's website at www.citymb.info, the Police Department located at 420 15th Street, and are also on file in the Office of the City Clerk for public inspection. Any person who has any question concerning any agenda item may call the City Clerk's office at (310) 802-5056. Meetings are broadcast live through Manhattan Beach Local Community Cable, Channel 8 (Spectrum), Channel 35 (Frontier), and live streaming via the City's website. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the Office of the City Clerk at (310) 802-5056 (voice) or (310) 546-3501 (TDD). Notification 36 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City also provides closed captioning of all its Regular City Council Meetings for the hearing impaired. CERTIFICATION OF MEETING NOTICE AND AGENDA POSTING I, Liza Tamura, City Clerk of the City of Manhattan Beach, California, state under penalty of perjury that this notice/agenda was posted on Thursday, October 29, 2020, on the City's Website and on the bulletin boards of City Hall, Joslyn Community Center and Manhattan Heights. BELOW ARE THE AGENDA ITEMS TO BE CONSIDERED. THE RECOMMENDED COUNCIL ACTION IS LISTED IMMEDIATELY AFTER THE TITLE OF EACH ITEM IN BOLD CAPITAL LETTERS. PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA. A. CALL MEETING TO ORDER B. ROLL CALL C. CEREMONIAL CALENDAR 1. Presentation of a Proclamation Declaring November, 2020, as “National 20-0267 Family Caregivers Month.” PRESENT Attachments: National Family Caregivers Month Proclamation D. APPROVAL OF AGENDA AND WAIVER OF FULL READING OF ORDINANCES This is the time for the City Council to: (a) notify the public of any changes to the agenda; (b) remove items from the consent calendar for individual consideration; or (c) rearrange the order of the agenda. MOTION TO APPROVE AGENDA AND WAIVE FULL READING City of Manhattan Beach Page 2 Printed on 10/29/2020 City Council Regular Meeting Agenda Final November 4, 2020 E. PUBLIC COMMENTS (3 MINUTES PER PERSON) Speakers may provide public comments on any matter that is within the subject matter jurisdiction of the City Council, including items on the agenda. The Mayor may determine whether an item is within the subject matter jurisdiction of the City Council. While all comments are welcome, the Brown Act does not allow City Council to take action on any item not on the agenda. Pursuant to Governor Newsom’s Executive Orders No. N-25-20 and No. N-29-20, City Council Chambers is not open to the public. In the interest of maintaining appropriate social distancing, the City Council encourages the public to participate by submitting comments in advance of the meeting, no later than 5:30 PM, October 20, 2020 (the day of the meeting), via: 1) eComment at http://www.citymb.info/ecomment; 2) email to cityclerk@citymb.info; or 3) telephone message recorded at (310) 802-5030. All of your comments provided by the deadlines above will be available to the City Council and the public prior to the meeting. In addition, you may participate by joining Zoom during the meeting: If you wish to speak on any item on the agenda, please register in advance by clicking the following link: https://citymb.seamlessdocs.com/f/publiccomment 1) Join Zoom Meeting via the internet: Direct URL: https://comb.zoom.us/j/98365682559, Meeting ID: 983-6568-2559 During the meeting you will need to use the “raise hand” button through Zoom at the time the Mayor invites the public to provide comments. 2) Join Zoom Meeting via Phone Conference (Voice Only): Phone Number: (669) 900-6833, Meeting ID: 983-6568-2559 During the meeting you will need to enter *9 on the phone’s dial pad at the time the Mayor invites the public to provide comments. F. COVID-19 2. City Manager Report on EOC (Emergency Operations Center) and Update on COVID-19 Response. 3. City Council to Consider Additional Measures to Address COVID-19. City of Manhattan Beach Page 3 Printed on 10/29/2020 City Council Regular Meeting Agenda Final November 4, 2020 G. CONSENT CALENDAR (APPROVE) Items on the Consent Calendar are routine and customary items and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar. 4. City Council Minutes: 20-0238 This Item Contains Minutes of the Following City Council Meeting(s): a) City Council Adjourned Regular Meeting Minutes June 30, 2020 b) City Council Special Meeting Minutes of July 3, 2020 c) City Council Adjourned Regular Meeting Minutes (Bruce’s Beach Task Force Interviews) of October 13, 2020 d) City Council Adjourned Regular Meeting Minutes of October 15, 2020 (Cancelled) e) City Council Adjourned Regular Meeting Minutes of October 20, 2020 f) City Council Meeting Minutes of October 20, 2020 (City Clerk Tamura). APPROVE Attachments: City Council Adjourned Regular Meeting Minutes June 30, 2020 City Council Special Meeting Minutes of July 3, 2020 City Council Adjourned Regular Meeting Minutes (Bruce’s Beach Task Force Interviews) of October 13, 2020 City Council Adjourned Regular Meeting Minutes of October 15, 2020 (Cancelled) City Council Adjourned Regular Meeting Minutes of October 20, 2020 City Council Meeting Minutes of October 20, 2020 5. Financial Reports: 20-0314 a) Schedule of Demands October 15, 2020 b) Investment Portfolio for the Month Ending September 30, 2020 c) Month End Report for September 30, 2020 (Finance Director Charelian). ACCEPT REPORTS AND DEMANDS Attachments: Schedule of Demands for October 15, 2020 Investment Portfolio for the Month Ending September 30, 2020 Month End Report for September 30, 2020 6. Consideration of a Resolution Confirming Emergency Order Nos. 16 20-0325 Through 20 Issued by the Director of Emergency Services During the Local Emergency Proclaimed to Address COVID-19 (City Attorney Barrow). ADOPT RESOLUTION NO. 20-0125 Attachments: Resolution No. 20-0125 City of Manhattan Beach Page 4 Printed on 10/29/2020 City Council Regular Meeting Agenda Final November 4, 2020 7. Consideration of a Resolution Approving an Agreement Between the City of 20-0320 Manhattan Beach and Manhattan Beach Fire Management Association (Human Resources Director Jenkins). ADOPT RESOLUTION NO. 20-0126 Attachments: Resolution No. 20-0126 Agreement - Manhattan Beach Fire Management Association 8. Consideration of Pole Banners to be Displayed Throughout the City as Part 20-0318 of the City-wide “Local Love for Manhattan Beach” Marketing Campaign; Appropriate Funds for Purchase and Installation of Banners from the Unreserved General Fund Balance (Parks and Recreation Director Leyman). a) APPROVE b) APPROPRIATE FUNDS Attachments: Logo Design 9. Consideration of a Resolution Establishing Local Transportation Impact 20-0328 Analysis (TIA) Guidelines Including “Vehicle Miles Traveled” Thresholds of Significance in Compliance with Senate Bill 743 and the California Environmental Quality Act (Community Development Director Tai). ADOPT RESOLUTION NO. 20-0124 Attachments: Resolution No. 20-0124 Draft TIA Guidelines 10. Consideration of a Resolution Authorizing the City to Submit Amendments 20-0310 to Manhattan Beach Municipal Code Chapter 7.36 to the California Coastal Commission for Local Coastal Plan Amendment Certification (Public Works Director Katsouleas and Community Development Director Tai). APPROVE RESOLUTION NO. 20-0127 Attachments: Resolution No. 20-0127 Ordinance No 20-0010 (Adopted on July 21, 2020) 11. Consideration of a Resolution Approving a Master Use Permit Amendment 20-0324 to Allow Full Liquor Service in Conjunction with Food Service at an Existing Restaurant with Beer and Wine at 1131 Manhattan Avenue, Part of a Multi-Tenant Building at 1125-1131 Manhattan Avenue and 133 Manhattan Beach Boulevard (Community Development Director Tai). ADOPT RESOLUTION NO. 20-0128 Attachments: Resolution No. 20-0128 H. ITEMS REMOVED FROM THE CONSENT CALENDAR Each speaker may speak for up to 2 minutes on each item pulled from the agenda. City of Manhattan Beach Page 5 Printed on 10/29/2020 City Council Regular Meeting Agenda Final November 4, 2020 I. PUBLIC HEARINGS At the discretion of the Mayor, each speaker may speak for up to 3 minutes on each public hearing item. J. GENERAL BUSINESS Each speaker may speak for up to 2 minutes on each general business item. 12. Fiscal Year 2020-2021 Budget Update and Appropriation of Funds 20-0270 (Finance Director Charelian). a) RECEIVE REPORT b) APPROPRIATE FUNDS Attachments: FY 2019-2020 Year-End Results FY 2020-2021 Quarter 1 Comparison Updated Five Year Forecast 13. Consider the Issuance of Pension Obligation Bonds for Long-Term 20-0323 CalPERS Pension Liabilities and Adopt a Pension Policy (Finance Director Charelian). APPROVE Attachments: Finance Subcommittee Report (September 26, 2019) Finance Subcommittee Report (July 6, 2020 and July 22, 2020) Draft Pension Policy (July 22, 2020) PowerPoint Presentation (October 6, 2020) PowerPoint Presentation (October 20, 2020) Pension Obligation Bonds FAQ’s 14. Receive Report on Storm Water Monitoring Data and Consider Whether to 20-0244 Make Any Modifications to Storm Water Program Activities Including Street Sweeping and Power Washing Schedules (Public Works Director Katsouleas). DISCUSS AND PROVIDE DIRECTION Attachments: Storm Water Budget Detail Storm Water Monitoring Data PowerPoint Presentation City of Manhattan Beach Page 6 Printed on 10/29/2020 City Council Regular Meeting Agenda Final November 4, 2020 15. Update on Design and Construction Activities for the Senior & Scout 20-0322 Community Center (Public Works Director Katsouleas). RECEIVE REPORT Attachments: Site Plan Building Renderings Video Flyover (Web-Link Provided) Memorandum of Understanding - Friends of Senior & Scout Community Center (2014) PowerPoint Presentation 16. Enterprise Project Implementation Quarterly Update of Munis Enterprise 20-0262 Resource Planning (ERP) and EnerGov Land Management System (LMS) Solutions; Consideration of Adopting: 1) Resolution No.20-0128 Approving Amendment No. 3 to the Contract with Tyler Technologies for Munis ERP and Eden Disaster Recovery Services with an Estimated Prorated Total Value of $93,767; and 2) Resolution No. 20-0129 Approving Amendment No. 1 to the Contract with Tyler Technologies for EnerGov LMS Disaster Recovery Services with an Estimated Prorated Total Value of $25,624 (Information Technology Director Hackelman). a) RECEIVE REPORT b) ADOPT RESOLUTION NOS. 20-0128 AND 20-0129 Attachments: Resolution No. 20-0128 Amendment No. 3 – Tyler Technologies (Munis and Eden) Resolution No. 20-0129 Amendment No. 1 – Tyler Technologies (EnerGov) 17. Consideration of a Resolution Amending the City Manager’s Employment 20-0327 Agreement to Extend the Term to February 5, 2024, Reallocate Deferred Compensation to Base Salary, and Authorize a One-Time Accrual of General Leave Time in Excess of the Accrual Cap in the Amount of 151 Hours (City Attorney Barrow). ADOPT RESOLUTION NO. 20-0130, APPROVING AMENDMENT NO. 2 TO CITY MANAGER EMPLOYMENT AGREEMENT Attachments: Resolution No. 20-0130 Amendment No. 2 - City Manager's Employment Agreement Employment Agreement (February 6, 2018) Amendment No. 1 (April 2, 2019) City of Manhattan Beach Page 7 Printed on 10/29/2020 City Council Regular Meeting Agenda Final November 4, 2020 K. CITY COUNCIL REQUESTS AND REPORTS INCLUDING AB 1234 REPORTS In addition to providing reports of meetings and conferences attended by Councilmembers in connection with their official duties at City expense as required by AB 1234, Councilmembers requested at a previous City Council meeting that the following item(s) be placed on the agenda for discussion. 18. Consider Request by Councilmember Hersman and Mayor Montgomery to 20-0321 Discuss Regulations Addressing Bees (City Manager Moe). DISCUSS AND PROVIDE DIRECTION Attachments: PowerPoint Presentation (City of El Segundo) L. FUTURE AGENDA ITEMS Councilmembers may request that items be placed on a future agenda with the concurrence of one other Councilmember. M. CITY MANAGER REPORT N. CITY ATTORNEY REPORT O. INFORMATIONAL ITEMS This section is for items that do not require City Council action. 19. Commission Minutes: 20-0326 This Item Contains Minutes of the following City Commission Meeting: Parks and Recreation Commission Meeting Minutes of October 5, 2020 (Parks and Recreation Director Leyman). INFORMATION ITEM ONLY Attachments: Parks and Recreation Commission Meeting Minutes of October 5, 2020 P. CLOSED SESSION Q. ADJOURNMENT City of Manhattan Beach Page 8 Printed on 10/29/2020 City Council Regular Meeting Agenda Final November 4, 2020 R. FUTURE MEETINGS CITY COUNCIL MEETINGS November 17, 2020 - Tuesday -- 6:00 PM - City Council Meeting December 1, 2020 - Tuesday -- 6:00 PM - City Council Meeting (Reorganization) December 15, 2020 - Tuesday -- 6:00 PM - City Council Meeting January 5, 2021 - Tuesday -- 6:00 PM - City Council Meeting January 19, 2021 - Tuesday -- 6:00 PM - City Council Meeting February 2, 2021 - Tuesday -- 6:00 PM - City Council Meeting February 16, 2021 - Tuesday -- 6:00 PM - City Council Meeting March 2, 2021 - Tuesday -- 6:00 PM - City Council Meeting March 16, 2021 - Tuesday -- 6:00 PM - City Council Meeting April 6, 2021 - Tuesday -- 6:00 PM - City Council Meeting April 20, 2021 - Tuesday -- 6:00 PM - City Council Meeting May 4, 2021 - Tuesday -- 6:00 PM - City Council Meeting May 18, 2021 - Tuesday -- 6:00 PM - City Council Meeting June 1, 2021 - Tuesday -- 6:00 PM - City Council Meeting June 15, 2021 - Tuesday -- 6:00 PM - City Council Meeting July 6, 2021 - Tuesday -- 6:00 PM - City Council Meeting July 20, 2021 - Tuesday -- 6:00 PM - City Council Meeting August 3, 2021 - Tuesday -- 6:00 PM - City Council Meeting August 17, 2021 - Tuesday -- 6:00 PM - City Council Meeting September 7, 2021 - Tuesday -- 6:00 PM - City Council Meeting September 21, 2021 - Tuesday -- 6:00 PM - City Council Meeting October 5, 2021 - Tuesday -- 6:00 PM - City Council Meeting October 19, 2021 - Tuesday -- 6:00 PM - City Council Meeting November 2, 2021 - Tuesday -- 6:00 PM - City Council Meeting November 16, 2021 - Tuesday -- 6:00 PM - City Council Meeting December 7, 2021 - Tuesday -- 6:00 PM - City Council Meeting December 21, 2021 - Tuesday -- 6:00 PM - City Council Meeting BOARDS, COMMISSIONS AND COMMITTEE MEETINGS November 9, 2020 - Monday - 6:00 PM - Library Commission Meeting November 11, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting November 16, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting November 23, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting November 25, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting November 26, 2020 - Thursday - 6:00 PM - Parking and Public Improvements Commission December 9, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting December 14, 2020 - Monday - 6:00 PM - Library Commission Meeting December 21, 2020 - Monday - 6:00 PM - Cultural Arts Commission Meeting December 23, 2020 - Wednesday - 6:00 PM - Planning Commission Meeting December 24, 2020 - Thursday - 6:00 PM - Parking and Public Improvements Commission December 28, 2020 - Monday - 6:00 PM - Parks and Recreation Commission Meeting City of Manhattan Beach Page 9 Printed on 10/29/2020 City Council Regular Meeting Agenda Final November 4, 2020 S. CITY OFFICES CLOSED CITY HOLIDAYS: November 11, 2020 – Wednesday – Veterans Day November 26-27, 2020 - Thursday & Friday - Thanksgiving Holiday December 25, 2020 - Friday - Christmas Day Observed January 1, 2021 – Friday – New Years Day Observed January 18, 2021 – Monday – Martin Luther King Day February 15, 2021 - Monday - Presidents Day May 31, 2021 – Monday – Memorial Day July 5, 2021 - Monday - Independence Day Observed September 6, 2021 - Monday - Labor Day October 11, 2021 – Monday – Columbus Day City of Manhattan Beach Page 10 Printed on 10/29/2020