Brownfield Redevelopment Authority

MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY Meeting of April 28, 2015 2 pm - Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan AGENDA I Call to Order II Roll Call III Approval of Agenda At this time the Brownfield Redevelopment Authority can take action to approve the April 28, 2015 Agenda. IV Approval of Minutes At this time Brownfield Redevelopment Authority can take action to approve the January 27, 2015 meeting Minutes. V Public Hearing VI Financial Reports Approval of Invoices At this time the Brownfield Redevelopment Authority will review the summary of paid invoices. Financial Statements Finance Director Ed Bradford will give a financial status update on the Brownfield Redevelopment Authority Funds. VII New Business Independent Contractor Agreement On February 24, 2012 the City of Manistee Brownfield Redevelopment Authority entered into a contract with Eftaxiadis Consulting Inc. The Independent Contractor Agreement provides in paragraph 8 that neither party may assign the obligations under the Agreement without prior written consent of the other party. The Independent Contractor is requesting to assign the Contractor Agreement to Eftaxiadis Consulting, LLC. At this time the City of Manistee Brownfield Redevelopment Authority can enter into an agreement that transfers the Independent Contractor Agreement to Eftaxiadis Consulting LLC and authorized the Chair to execute the agreement. 1|P age  Consideration of 2015-2016 Budget Finance Director Ed Bradford has drafted a budget for FY 2015-2016 for the City of Manistee Brownfield Authorities consideration. At this time the City of Manistee Brownfield Redevelopment Authority could adopt a 2015-2016 Budget for the Authority. Discussion on Fees for Assistance to Developers The Authority will discuss how fees will be charged for assisting developers on various projects and establish a fee amount. At this time the City of Manistee Brownfield Redevelopment Authority can establish fees for assisting developers on various projects and the amount of the fees. Project Updates Staff will update the Brownfield Redevelopment Authority on the status of current projects. VIII Old Business Oath of Office/Section 6 Conflict of Interest Members that were not present at the January meeting will be administered their Oath of Office and read and sign a Section 6 Conflict of Interest. IX Public Comments and Communications At this time the Chair will ask if there are any public comments. X Correspondence At this time the Chair will ask if any correspondence has been received to be read into the record. XI Staff Reports At this time the Chair will ask Staff for their report. XII Members Discussion At this time the Chair will ask members of the Brownfield Redevelopment Authority if they have any items they want to discuss. XIII Adjournment 2|P age  Planning & Zoning 231.398.2805 Fax 231.723-1546 MEMORANDUM www.manisteemi.gov TO: Brownfield Redevelopment Authority Directors FROM: Denise Blakeslee Planning & Zoning DATE: April 16, 2015 RE: April 28, 2015 Brownfield Redevelopment Authority Meeting Directors, the next meeting of the Brownfield Redevelopment Authority will be on Tuesday, April 28, 2015 at 2 pm in the Council Chambers. We have the following items on the Agenda. Approval of Invoices – A copy of the Invoice Summary is included in your packet for your review. Financial Statements - Finance Director Ed Bradford will give a financial status update on the Brownfield Redevelopment Authority Funds. Independent Contractor Agreement - The Independent Contractor Agreement provides in paragraph 8 that neither party may assign the obligations under the Agreement without prior written consent of the other party. The Independent Contractor is requesting to assign the Contractor Agreement to Eftaxiadis Consulting, LLC. Consideration of 2015-2016 Budget - a budget for FY 2015-2016 has been drafted for consideration. Discussion on Fees for Assistance to Developers - The Authority will discuss how fees will be charged for assisting developers on various projects and establish a fee amount. Project Updates - Staff will update the Brownfield Redevelopment Authority on the status of current projects. Oath of Office/Section 6 Conflict of Interest - Members that were not present at the January meeting will be administered their Oath of Office and read and sign a Section 6 Conflict of Interest. If you are unable to attend the meeting please call me at 398.2805.  MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY 70 Maple Street Manistee, MI 49660 MEETING MINUTES January 27, 2015 A meeting of the Manistee City Brownfield Redevelopment Authority was held on January 27, 2015 at 2 pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 2:02 pm by Chair Clinton McKinven-Copus Roll Call: Members Present: Steve Brower, Dave Carlson, Donald Kuk, Clinton McKinven-Copus, Members Absent: W. Frank Beaver (excused), Marlene McBride, Jeffrey Stege (excused) Others: Shawn Middleton (City Engineer), T. Eftaxiadis (BRA Consultant), Ed Bradford (BRA Administrator), Denise Blakeslee (BRA Recording Secretary) APPROVAL OF AGENDA Motion by Don Kuk, seconded by Steve Brower that the agenda be approved as prepared. With a Voice Vote this motion passed unanimously APPROVAL OF MINUTES Motion by Don Kuk, seconded by Dave Carlson that the minutes of the August 5, 2014 Brownfield Redevelopment Authority meeting be approved as prepared. With a Voice Vote this motion passed unanimously There was not a quorum at the October 28, 2014 meeting therefore, no meeting minutes required approval. PUBLC HEARING None FINANCIAL REPORTS Approval of Invoices – Members reviewed the summary of paid invoices. City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 1  CITY OF MANISTEE BROWNFIELD REDEVELOPMENT AUTHORITY SUMMARY OF INVOICES SUBMITTED FOR PAYMENT REPORTING August 7, 2014 through PERIOD: December 31, 2014 VENDOR NAME DATE INVOICE INVOICE SERVICE DESCRIPTION NUMBER AMOUNT Kathy Morin 8/7/14 $756.25 River Parc Place & North Channel Outlet Project Eftaxiadis 9/2/14 CMBRA-1408 $403.75 Consulting Services Consulting Inc. Pioneer Group 7/31/14 41100167- $ 34.00 Advertisement – RFP Former Manistee 07/31/14 Plating Building Demolition and Restoration Eftaxiadis 11/13/14 CMBRA-1409 $191.25 Consulting – Hotel Northern Brownfield Consulting Inc. Planning Pioneer Group 10/31/14 41100167- $ 78.25 Advertisement 10/31/14 TOTAL: $1,663.50 MOTION by Don Kuk, seconded by Dave Carlson to approve previously paid invoices. With a Voice Vote this motion passed unanimously. BRA Financing - Authority Administrator Ed Bradford reviewed the Balance Sheet and Revenue/Expenditure Report with the Directors (attached). Mr. Bradford discussed with the Directors recommendation leaving the current balance of $34,299.67 in the Authority’s account as working capital for future eligible environmental and redevelopment expenses. It must be noted that this account does not contain State TIF revenues. The Directors agreed that was appropriate. NEW BUSINESS Election of Officers According to the bylaws of the Manistee Brownfield Redevelopment Authority the election of officers is held at their annual meeting in January. Chair At this time the meeting was turned over to Ed Bradford who asked for nominations for the Position of Chair. Don Kuk, seconded by Dave Carlson nominated Clinton McKinven-Copus for the position of Chair There being no other nominations, nominations were closed. City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 2 With a voice vote, Clinton McKinven-Copus was elected Chair of the Brownfield Redevelopment Authority for 2015. Vice-Chair Clinton McKinven-Copus asked for nominations for the Position of Vice-Chair. Steve Brower, seconded by Dave Carlson nominated Don Kuk for the position of Vice-Chair There being no other nominations, nominations were closed. With a voice vote, Don Kuk was elected Vice - Chair of the Brownfield Redevelopment Authority for 2015. Secretary/Treasurer Clinton McKinven-Copus asked for nominations for the Position of Secretary/Treasurer. Don Kuk, seconded by Dave Carlson nominated Steve Brower for the position of Secretary/Treasurer. There being no other nominations, nominations were closed. With a voice vote, Steve Brower was elected Secretary/Treasurer of the Brownfield Redevelopment Authority for 2015. Appointment of a Recording Secretary 2015 Once elected, the Secretary/Treasurer may appoint a Recording Secretary to handle the recording of the Authority’s meetings and related matters. Steve Brower appointed Denise Blakeslee to act as the Recording Secretary for the Brownfield Redevelopment Authority for the year 2015. Bylaw Review According to the Bylaws of the City of Manistee Brownfield Redevelopment Authority the commission shall annually review their Bylaws at the regularly scheduled meeting in January. Members received copies of the Bylaws in their meeting packets. No Changes were made to the Bylaws. Oath of Office/Section 6 Conflict of Interest - Annually the Brownfield Redevelopment Authority members will take an Oath of Office and agree to abide by Section 6 Conflict of Interest of the By-Laws of the City of Manistee Brownfield Redevelopment Authority. Ms. Blakeslee administered the Oath of Office to the Directors in Attendance. Each Director also read and signed a Section 6 Conflict of Interest. City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 3 Project Update Staff reported to the Commission the status of the following projects: Hotel Northern – owner may be looking at a Brownfield Plan that would assist with the abatement of Asbestos and lead, demolition of interior and exterior structures, site grading & balancing, and other potentially “eligible” redevelopment activities. The property is considered a “facility” based on a Phase II ESA previously performed by the Authority utilizing USEPA grant funds. The new property owner completed a Baseline Environmental Assessment as needed for his/her liability protection. The owner may also be requesting the City’s and/or the Authority’s assistance to secure Blight Elimination and Rental Rehabilitation Grants from the State. The Authority may need to meet to act on a Brownfield Plan for this property prior to its next regularly scheduled meeting. South Washington Street Project – City approved the Brownfield Plan previously adopted by the Authority. The preparation of an Act 381 Work Plan and its submittal to the State by the Authority will be the next step in the Brownfield TIF approval process. The project is currently on hold while the developer secures financing for the redevelopment of the River Park building. The preparation and submittal of the Act 381 Work Plan will proceed as soon as the developer informs the Authority and the City of its intent and financial ability to initiate construction. The approval of the Work Plan may require a special meeting of the Authority depending on its timing. The City has submitted a Blight Elimination Grant application for the River Parc building; it is currently being reviewed by the State. If all goes well, construction work may begin this spring. H&K Building – This is a smaller project that may not be large enough to benefit from the Brownfield Program. We are waiting to hear from the new owners of their plans to redevelop the building. Roadway Inn – received an inquiry relating to the status of the property as a “Brownfield Redevelopment Zone” as needed by statute for a request for a Redevelopment Liquor License. Staff will investigate this further. Finance Director, Ed Bradford submitted the EPA closeout paperwork for the grants. T. Eftaxiadis will be working on the project summaries. We have been informed by the Manistee County Brownfield Redevelopment Authority that they were unable to utilize the entire balance of their USEPA Brownfield Assessment Grants prior to their expiration in September 2014. Joslin Cove – the developer contacted staff several months ago inquiring about an extension for their plan, but there has been no follow up from the developer. OLD BUSINESS Schedule Meetings 2015 There was not a quorum at the October 28, 2014 Brownfield Redevelopment Authority Meeting. The Authority needs to schedule the remainder of their meetings for 2015. The By-Laws require that quarterly meetings be held in January, April, July, and October. In 2014 the Authority met on the last Thursday of the month at 2:00 p.m. in the Council Chambers. City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 4 MOTION by Don Kuk, seconded by Dave Carlson that the City of Manistee Brownfield Redevelopment Authority schedules the remainder of their meetings for 2015 as follows: April 28, 2015 July 28, 2015 October 27, 2015 With a Voice Vote this motion passed unanimously. PUBLIC COMMENTS AND COMMUNICATIONS Shawn Middleton, City Engineer – Mr. Middleton introduced himself to the Directors. Mr. Middleton works for the Spicer Group and they have just opened an office at 302 River Street. CORRESPONDENCE None STAFF REPORTS None MEMBERS DISCUSSION None The next regular meeting of the Brownfield Redevelopment Authority will be held on April 28, 2015 ADJOURNMENT Motion by Don Kuk, seconded by Dave Carlson that the meeting be adjourned. MOTION PASSED UNANIMOUSLY. Meeting adjourned at 2:37 pm MANISTEE CITY BROWNFIELD REDEVLOPMENT AUTHORITY ____________________________________ Denise J. Blakeslee, Recording Secretary City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 5 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 6 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 7 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 8 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 9 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 10 City of Manistee Brownfield Redevelopment Authority Meeting Minutes of January 27, 2015 Page 11  CITY OF MANISTEE BROWNFIELD REDEVELOPMENT AUTHORITY SUMMARY OF INVOICES SUBMITTED FOR PAYMENT REPORTING January 1, 205 thru April 16, 2015 PERIOD: VENDOR NAME DATE INVOICE NUMBER INVOICE SERVICE DESCRIPTION AMOUNT Eftaxiadis Consulting Inc. 1/12/15 CMBRA-1410R $318.75 Consulting Services – BRA 334 River Street Eftaxiadis Consulting Inc. 2/1/15 CMBRA-1501 $743.75 Consulting Services Eftaxiadis Consulting Inc. 4/15/15 CMBRA-1503 $1,742.50 Consulting Services – Joslin Cove Issues Brownfield Services - Hotel Northern, H&K, Hokanson, Rodeway TOTAL: $2,850.00  REVENUE/EXPENDITURE REPORT Page: 1 4/16/2015 City of Manistee 8:47 am For the Period: 7/1/2014 to 3/31/2015 Original Bud. Amended Bud. YTD Actual CURR MTH Encumb. YTD UnencBal % Bud Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO Revenues Dept: 000 485.000 Permits 0.00 0.00 0.00 0.00 0.00 0.00 0.0 501.000 Federal Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 539.000 State Grant Revenue 0.00 0.00 0.00 0.00 0.00 0.00 0.0 626.000 Charge for Service 0.00 0.00 0.00 0.00 0.00 0.00 0.0 664.000 Interest Income 0.00 0.00 0.00 0.00 0.00 0.00 0.0 676.000 Reimbursement 0.00 0.00 0.00 0.00 0.00 0.00 0.0 699.000 Transfers In 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 000 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Revenues 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Expenditures Dept: 000 799.000 Miscellaneous Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.0 801.000 Professional Services 0.00 0.00 2,413.75 0.00 0.00 -2,413.75 0.0 820.000 Administration 0.00 0.00 0.00 0.00 0.00 0.00 0.0 900.000 Printing & Publishing 0.00 0.00 112.25 0.00 0.00 -112.25 0.0 970.000 Capital Outlay - under $5,000 0.00 0.00 0.00 0.00 0.00 0.00 0.0 988.000 Grant Expense - Land Improveme 0.00 0.00 0.00 0.00 0.00 0.00 0.0 999.000 Transfers Out 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 000 0.00 0.00 2,526.00 0.00 0.00 -2,526.00 0.0 Dept: 691 MDEQ Loan 801.000 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 964.000 Refunds 0.00 0.00 0.00 0.00 0.00 0.00 0.0 990.000 American Materials MDEQ Loan 0.00 0.00 0.00 0.00 0.00 0.00 0.0 MDEQ Loan 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 692 MDEQ Grant 801.000 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 MDEQ Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Dept: 693 334 River St Grant 801.000 Professional Services 0.00 0.00 0.00 0.00 0.00 0.00 0.0 334 River St Grant 0.00 0.00 0.00 0.00 0.00 0.00 0.0 Expenditures 0.00 0.00 2,526.00 0.00 0.00 -2,526.00 0.0 Net Effect for BROWNFIELD REDEVELOPMENT AUTHO 0.00 0.00 -2,526.00 0.00 0.00 2,526.00 0.0 Change in Fund Balance: -2,526.00 Grand Total Net Effect: 0.00 0.00 -2,526.00 0.00 0.00 2,526.00  BALANCE SHEET Page: 1 4/16/2015 City of Manistee 8:48 am As of: 3/31/2015 Balances Fund: 243 - BROWNFIELD REDEVELOPMENT AUTHO Assets 001.000 Cash 33,237.17 017.000 MBIA Mi Class Inv 0.00 040.000 AR - Invoices 0.00 084.000 Due From Other Funds 0.00 Total Assets 33,237.17 Liabilities 202.000 Accounts Payable 0.00 203.000 Accrued Payables 0.00 214.000 Due To Other Funds 0.00 Total Liabilities 0.00 Reserves/Balances 390.000 Fund Balance 35,763.17 398.000 Change in Fund Balance -2,526.00 Total Reserves/Balances 33,237.17 Total Liabilities & Balances 33,237.17 City of Manistee 2015-2016 Budget Brownfield Redevelopment Authority 243 Brownfield Authority Actual Budget Projected Proposed 2013-2014 2014-2015 2014-2015 2015-2016 Notes 501.000 Federal Grant $0 $0 $0 $0 539.000 State Grants 44,128 0 0 0 626.000 Charge for Service 0 15,000 1,500 8,000 Various applicants 676.000 Reimbursement 9,140 0 9,140 9,140 American Materials loan 699.000 Operating Transfer In 245 0 0 0 Total Revenues $53,513 $15,000 $10,640 $17,140 000 Brownfield Authority 799.000 Miscellaneous Expense $0 $0 $0 $0 801.000 Professional Services 2,210 11,000 8,000 12,000 Eftaxiadis, LLC (various) 820.000 Administration 0 4,000 4,000 4,000 City staff time 860.000 Travel & Training Expense 0 0 0 0 900.000 Printing & Publishing 0 0 112 200 970.000 Capital Outlay 0 0 0 0 999.000 Transfer Out 0 0 0 0 Subtotal Brownfield Authority $2,210 $15,000 $12,112 $16,200 691 MDEQ Loan 799.000 Miscellaneous Expense $0 $0 $0 $0 990.000 American Materials Loan 9,140 0 9,140 9,140 American Materials loan 801.000 Professional Services 0 0 0 0 820.000 Administration 0 0 0 0 860.000 Travel & Training Expense 0 0 0 0 900.000 Printing & Publishing 0 0 0 0 970.000 Capital Outlay 0 0 0 0 999.000 Transfer Out 0 0 0 0 Subtotal Brownfield Authority $9,140 $0 $9,140 $9,140 334 River Street 799.000 Miscellaneous Expense $0 $0 $0 $0 801.000 Professional Services 14,615 0 0 0 820.000 Administration 0 0 0 0 860.000 Travel & Training Expense 0 0 0 0 900.000 Printing & Publishing 0 0 0 0 970.000 Capital Outlay 0 0 0 0 Subtotal 334 River Street $14,615 $0 $0 $0 Total Expenses $25,965 $15,000 $21,252 $25,340 TOTAL BROWNFIELD REDEVELOPMENT $27,548 $0 -$10,612 -$8,200 Beginning Fund Balance $8,215 $35,763 $25,151 Projected Ending Fund Balance $35,763 $25,151 $16,951