Brownfield Redevelopment Authority

MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY December 18, 2018 3:00 pm - Council Chambers, City Hall AGENDA 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA At this time the Brownfield Redevelopment Authority can act to approve the December 18, 2018 agenda. 4. PUBLIC HEARING None 5. PUBLIC COMMENTS At this time the Chair will ask if there are any public comments. 6. CORRESPONDENCE At this time the Chair will ask if any correspondence has been received to be included in the record. 7. APPROVAL OF MINUTES At this time the Brownfield Redevelopment Authority can act to approve the October 30, 2018 meeting minutes. 8. FINANCIAL REPORTS At this time the Brownfield Redevelopment Authority can act to approve the financial reports. • Balance Sheet • Revenue & Expense 9. OLD BUSINESS Consideration of Entering into an Agreement with Fishbeck, Thompson, Carr & Huber, Inc. The BRA conducted an RFQ\RFP process for as new brownfield consultant. A committee consisting of Chair Meagan Kempf, Administrator Ed Bradford and current consultant T. Eftaxiadis conducted interviews with the three finalists and recommends that Fishbeck, Thompson, Carr & Huber, Inc. be selected. The City Attorney has prepared an agreement which FTCH has executed. At this time the Brownfield Redevelopment Authority can act to approve an agreement with Fishbeck, Thompson, Carr & Huber Inc. for professional & consulting services. 10. NEW BUSINESS None 1 |P age 11. STAFF REPORTS Staff will update the Brownfield Redevelopment Authority on the status of current projects and any other information the Commissioners should be aware of. 12. NEXT MEETING DATE(S) Tuesday, January 15, 2018 13. MEMBERS DISCUSSION At this time the Chair will ask members of the Brownfield Redevelopment Authority if they have any items they want to discuss. 14. ADJOURN 2 |P age  MANISTEE CITY BROWNFIELD REDEVELOPMENT AUTHORITY 70 Maple Street Manistee, MI 49660 MEETING MINUTES October 30, 2018 A meeting of the Manistee City Brownfield Redevelopment Authority was held on October 30, 2018 at 2:00 pm in the Council Chambers, City Hall, 70 Maple Street, Manistee, Michigan. Meeting was called to order at 2:01 pm by Chairperson Kempf. Roll Call: Members Present: Meagan Kempf, Marlene McBride, Kipp Pomranky, Jeffrey Stege, Roger Yoder Others: T. Eftaxiadis (BRA Consultant), Ed Bradford (BRA Administrator), and others APPROVAL OF AGENDA Motion by McBride, seconded by Yoder that the agenda be approved. Motion passed unanimously. PUBLIC HEARING None PUBLIC COMMENTS None CORRESPONDENCE None APPROVAL OF MINUTES Motion by Yoder, seconded by Stege that the minutes of the June 12, 2018 Brownfield Redevelopment Authority Meeting be approved with the terms of Eftaxiadis’ contract to be corrected as follows: The BRA should consider using Manistee County’s consultant for North Channel since Eftaxiadis has a conflict of interest. Motion passed unanimously. City of Manistee Brownfield Redevelopment Authority Meeting Minutes of October 30, 2018 Page 1 FINANCIAL REPORTS Financial Statements - Finance Director and Brownfield Administrator Ed Bradford gave a financial status update on the Brownfield Redevelopment Authority Funds. Motion by McBride, seconded by Stege to accept the financial report. Motion passed unanimously. OLD BUSINESS None NEW BUSINESS Approval of Reimbursement of South Washington Area Eligible Expenses (River Parc, LLC) Submittal #1, dated September 25, 2018, requests reimbursement for construction, design, and engineering expenses for the Short Street retaining wall. Eligible expenses are $383,053, plus interest accrued on this principal starting with completion of wall and continuing during the full reimbursement period. Submittal #2, dated September 25, 2018, requests reimbursement for redevelopment expenses associated with interior demolition, site grading and balancing, preparation of Brownfield plan and Act 381 work plan, environmental assessments and due care planning. Eligible expenses are $44,960, plus interest accrued on principal during the full reimbursement period. Motion by Yoder, seconded by McBride to approve reimbursement of eligible expenses of $383,053, plus applicable interest, for Submittal #1, and $44,960, plus applicable interest for Submittal #2. Motion passed unanimously. Eftaxiadis explained that the reimbursement period for private contractors is approximately nine (9) years and 30 years for City expenses. Requests for Proposals – Brownfield Consultant The Brownfield Redevelopment Authority issued a Request for Qualifications and Cost Proposal – Brownfield Redevelopment Consulting Services on October 9, 2018. The BRA received seven (7) responses. The Brownfield Consultant and the Brownfield Administrator reviewed the responses. Based on the responses received, the BRA agreed that a committee composed of the BRA Consultant, Administrator, and Chair interview the top three (3) firms. Tentatively, the interviews will take place on Monday November 19, 2018. After the completion of these interviews, a final recommendation will be made to the Authority at its next meeting. No action taken. City of Manistee Brownfield Redevelopment Authority Meeting Minutes of October 30, 2018 Page 2 STAFF REPORTS There have been inquiries for Brownfield projects from: Music Vault Manistee Vocational Building Joslin Cove NEXT MEETING DATES The BRA decided to tentatively meet on Tuesday December 4, 2018 at 2:00 p.m. at City of Manistee, 70 Maple St., Manistee, MI 49660 – Council Chambers; if work on the consultant selection was complete. MEMBERS DISCUSSION None. The next regular meeting of the Brownfield Redevelopment Authority will be tentatively scheduled for Tuesday December 4, 2018 at 2:00 PM in the City Council Chambers at City Hall. ADJOURNMENT Motion by McBride, seconded by Yoder that the meeting be adjourned. Motion passed unanimously. Meeting adjourned at 3:05 pm MANISTEE CITY BROWNFIELD REDEVLOPMENT AUTHORITY ___________________________________________ Angela L. Rabb, Recording Secretary City of Manistee Brownfield Redevelopment Authority Meeting Minutes of October 30, 2018 Page 3 12/14/2018 11:54 AM BALANCE SHEET FOR MANISTEE CITY Pag 1/1 User: ebradford Period Ending 11/30/2018 e: DB: Manistee Fund 243 BROWNFIELD REDEVELOPMENT AUTHO GL Number Description Balance *** Assets *** 243-000-001.000 CASH - CHECKING 33,417.20 243-000-123.000 PREPAID EXPENSES 241.67 Total Assets 33,658.87 *** Liabilities *** 243-000-210.000 TAX CAPTURE PAYABLE 17,418.50 Total Liabilities 17,418.50 *** Fund Balance *** 243-000-390.000 FUND BALANCE 18,767.42 Total Fund Balance 18,767.42 Beginning Fund Balance 18,767.42 Net of Revenues VS Expenditures (2,527.05) Ending Fund Balance 16,240.37 Total Liabilities And Fund Balance 33,658.87 12/14/2018 11:55 AM REVENUE AND EXPENDITURE REPORT FOR MANISTEE CITY Page 1/1 User: ebradford : DB: Manistee PERIOD ENDING 11/30/2018 YTD BALANCE ACTIVITY FOR AVAILABLE 2018-19 11/30/2018 MONTH 11/30/2018 BALANCE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET NORMAL (ABNORMAL) INCREASE (DECREASE) NORMAL (ABNORMAL) USED Fund 243 - BROWNFIELD REDEVELOPMENT AUTHO Revenues Dept 000 243-000-402.000 TAXES - REAL/PERSONAL PROPERT 0.00 0.00 0.00 0.00 0.00 243-000-540.000 STATE GRANT - OTHER 0.00 0.00 0.00 0.00 0.00 243-000-626.000 CHARGE FOR SERVICE 5,000.00 0.00 0.00 5,000.00 0.00 243-000-626.001 BROWNFIELD ADMINISTRATION SERVICES 3,500.00 0.00 0.00 3,500.00 0.00 243-000-665.000 INVESTMENT - INTEREST 0.00 0.00 0.00 0.00 0.00 243-000-676.000 REIMBURSEMENT 0.00 0.00 0.00 0.00 0.00 243-000-699.000 TRANSFERS IN 0.00 0.00 0.00 0.00 0.00 Total Dept 000 8,500.00 0.00 0.00 8,500.00 0.00 TOTAL REVENUES 8,500.00 0.00 0.00 8,500.00 0.00 Expenditures Dept 000 243-000-752.000 SUPPLIES - OPERATING 500.00 0.00 0.00 500.00 0.00 243-000-801.000 PROFESSIONAL & CONSULTING SER 5,000.00 2,362.50 2,362.50 2,637.50 47.25 243-000-803.000 ADMINISTRATION 4,000.00 0.00 0.00 4,000.00 0.00 243-000-900.000 PRINTING & PUBLISHING 200.00 59.55 0.00 140.45 29.78 243-000-913.000 TRAVEL & TRAINING 500.00 105.00 0.00 395.00 21.00 243-000-915.000 MEMBERSHIPS & DUES 300.00 0.00 0.00 300.00 0.00 243-000-955.000 MISCELLANEOUS EXPENSE 0.00 0.00 0.00 0.00 0.00 243-000-995.000 TRANSFERS OUT 0.00 0.00 0.00 0.00 0.00 Total Dept 000 10,500.00 2,527.05 2,362.50 7,972.95 24.07 TOTAL EXPENDITURES 10,500.00 2,527.05 2,362.50 7,972.95 24.07 Fund 243 - BROWNFIELD REDEVELOPMENT AUTHO: TOTAL REVENUES 8,500.00 0.00 0.00 8,500.00 0.00 TOTAL EXPENDITURES 10,500.00 2,527.05 2,362.50 7,972.95 24.07 NET OF REVENUES & EXPENDITURES (2,000.00) (2,527.05) (2,362.50) 527.05 126.35