City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – February 2, 2010 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Ilona Haydon on Tuesday, February 2, 2010 at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: Colleen Kenny, Robert Hornkohl, Ilona Haydon, Hank Yonkman, and Richard Mack. ABSENT: Alan Marshal, 1‐Vacancy. ALSO PRESENT: City Manager – Mitch Deisch, City Attorney – Bruce Gockerman, City Clerk – Michelle Wright, Community Development Director – Jon Rose, Finance Director – Ed Bradford, and Utilities Supervisor – Ed Cote. CITIZEN COMMENTS ON AGENDA RELATED ITEMS. None received. #10‐11 CONSENT AGENDA. Consent agenda items include: ƒ Minutes ‐ January 19, 2010 ‐ Regular Meeting ƒ Payroll ‐ January 11‐17, 2010 ‐ $ 53,659.75 ‐ January 18‐24, 2010 ‐ $ 53,643.31 ‐ January 25‐31, 2010 ‐ $ 58,124.14 ƒ Monthly Bills ‐ December 29, 2009 ‐ $ 12,359.00 ‐ January 12, 2010 ‐ $ 310,040.23 ƒ Notification Regarding Next Work Session – February 9, 2010 A discussion will be conducted on the Ramsdell Theatre HVAC Study; and such business as may come before the Council. ƒ Consideration of Annual St. Patrick’s Day Parade. The Manistee Eagles Club 1765 has requested authorization to hold their annual St. Patrick’s Day Parade on Wednesday, March 17, 2010 at 5:00 p.m. The parade will start on the corner of First and Division Streets and continue north to Lake Street, approximately three blocks. MOTION by Hornkohl, second by Kenny to approve the Consent Agenda as stated. With a roll call vote this motion passed unanimously. City Council Minutes Page 1 February 2, 2010 AYES: Kenny, Hornkohl, Haydon, Yonkman, Mack NAYS: None #10‐12 PRESENTATION BY TIM ERVIN, ALLIANCE FOR ECONOMIC SUCCESS ON REFUSE RFP PROCESS. Tim Ervin gave a presentation and timeline for the Request for Proposals (RFP) on Refuse and Recycling. The proposed schedule is as follows: draft RFP will be ready for Council’s review on February 9th; issue the RFP by February 23rd; review proposals – March 23rd; interview finalists – April 15th; select contractor/negotiate contract – April 20th; and execute the contract – May 4th. This timeline would ensure no interruption of service from the current contract. Recycling and refuse pickup will be two separate bids. #10‐13 CONSIDERATION OF UPDATING COUNCIL POLICY 10 (CP‐10), CITY COUNCIL GUIDELINES. Council has been allowing citizens an opportunity to comment on agenda items prior to Council taking action on that item. This agenda request is to officially amend the City Council Guidelines Policy (CP‐10) to include this change as outlined in Section 28 Order of Business. MOTION by Mack, second by Yonkman to update Council Policy 10 (CP‐10) City Council Guidelines to include the addition of Citizen Comments on Agenda Related Items under Section 28 of the policy. With a roll call vote this motion passed unanimously. AYES: Kenny, Hornkohl, Haydon, Yonkman, Mack NAYS: None #10‐14 A REPORT FROM THE ALTERNATIVES FOR AREA YOUTH (AAY) AND THE NON‐MOTORIZED TRANSPORTATION COMMITTEE. Ms. Christa Johnson reported on the activities of the Non‐Motorized Transportation Committee and responded to questions the Council had regarding their activities. Ms. Sheila Kaminski reported on the activities of the Alternatives for Area Youth and responded to questions the Council had regarding their activities. #10‐15 PRESENTATION OF SECOND QUARTER FINANCIAL / INVESTMENT REPORT BY FINANCE DIRECTOR ED BRADFORD. Bradford gave an update on the revenues and expenses compared to budget for the City’s major funds; an investment update; and a sneak peak of the 2010‐2011 budget challenges and opportunities. CITIZEN COMMENT. Kathie Fenstermacher, 302 Fourth Avenue, had questions on the SRF/DWRF that was approved at the last Council meeting; stated that trash pickup should not be billed according to the cost of your home; tax notification in the newspaper shows the City of Manistee having past due taxes and the same property tax City Council Minutes Page 2 February 2, 2010 number as the Butterfield Theatre (attributed to the lien the City has on the Vogue Theatre); and encouraged Council to look long and hard at what we are paying for in taxes if you want this to be a community of choice. Steve Wall, 314 Oak Street, asked if the Council Guidelines had been updated; and also questioned the approval of the minutes from the last City Council meeting. OFFICIALS AND STAFF. Wright informed Council that the petitions for the City Council 2nd district seat are due on Tuesday, February 9th. Two sets of petitions have been returned so far. Deisch stated the Strategic Plan update will start with a public forum on February 11th from 6:30‐8:30 p.m. at the Ramsdell Theatre. COUNCILMEMBERS. Hornkohl asked if the forum will be widely publicized. ADJOURN. MOTION to adjourn was made by Hornkohl, second by Kenny. Meeting adjourned at 8:05 p.m. Michelle Wright CMC/CPFA City Clerk/Deputy Treasurer City Council Minutes Page 3 February 2, 2010