City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – January 4, 2011 A regular meeting of the Manistee City Council was called to order by his honor, Mayor Richard Mack on Tuesday, January 4, 2011 at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: Colleen Kenny, Ed Cote, Robert Hornkohl, Ilona Haydon, Catherine Zaring, Richard Mack, and Alan Marshall. ALSO PRESENT: City Manager – Mitch Deisch, City Attorney – George Saylor, City Clerk – Michelle Wright, Community Development Director – Jon Rose, DPW Director – Jack Garber, Finance Director – Ed Bradford, Acting Fire Chief – Timm Smith, and Police Chief – Dave Bachman. CITIZEN COMMENTS ON AGENDA RELATED ITEMS. None received. #11‐01 CONSENT AGENDA. Consent agenda items include: ƒ Minutes ‐ December 21, 2010 ‐ Regular Meeting ƒ Payroll ‐ Dec. 20 – Dec. 26, 2010 ‐ $ 52,625.32 ƒ Monthly Bills ‐ December 9, 2010 ‐ $ 315,293.93 ‐ December 21, 2010 ‐ $ 683,096.70 ƒ Notification Regarding Next Work Session – January 11, 2011 A discussion will be conducted on Zoning Ordinance Amendment Z11‐1; Mayoral Office hours; and such business as may come before the Council. MOTION by Haydon, second by Hornkohl to approve the Consent Agenda as stated. With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Hornkohl, Haydon, Zaring, Mack, Marshall NAYS: None #11‐02 CONSIDERATION OF A RESOLUTION, AGREEMENT FOR RENEWABLES AND ENERGY EFFICIENCY FOR LOCAL GOVERNMENTS PROGRAM 2010‐2011. City Council Minutes Page 1 January 4, 2011 The City previously applied for a $40,000 energy efficiency grant administered by the Northwest Michigan Council of Governments. The goal of the grant is to create energy savings for municipalities, to demonstrate energy technology to taxpayers and community members and to create economic opportunities for Michigan companies. The City has been selected to receive the grant. In order to receive the grant and move forward, Council must pass the attached resolution of agreement. MOTION by Hornkohl, second by Haydon to pass a resolution of agreement with the Northwest Michigan Council of Governments to proceed with the $40,000 Energy Efficiency for Local Governments Grant. Green Team members will be Mitch Deisch, Jon Rose, Ed Bradford, Mark Niesen, Bob Hornkohl, and Eric Gustad (Planning Commission member). With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Hornkohl, Haydon, Zaring, Mack, Marshall NAYS: None #11‐03 CONSIDERATION OF A LEASE FOR ANTENNA SPACE ON MAYWOOD WATER TOWER WITH AGRI‐VALLEY BROADBAND. Agri‐Valley Broadband, Inc. has expressed interest in providing 4G broadband service to Manistee. They would like to construct antenna facilities on the City’s Maywood water tower. The proposed lease anticipates total monthly rent of $500 in cash and $700 in broadband service, with a 3% annual escalator. The City Attorney has drafted a lease that provides appropriate protection to the City’s infrastructure. MOTION by Hornkohl, second by Cote to enter into a lease agreement with Agri‐Valley Broadband, Inc. for antenna space on the Maywood water tower. Discussion followed. With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Hornkohl, Haydon, Zaring, Mack, Marshall NAYS: None #11‐04 CONSIDERATION OF A CONTRACT WITH FISHBECK THOMPSON CARR AND HUBER FOR RAMSDELL THEATRE HVAC SYSTEM DESIGN AND RELATED SERVICES. The City previously engaged Fishbeck Thompson Carr & Huber to conduct an HVAC system study of the Ramsdell Theatre. In the current budget, $90,000 has been allocated to design the system and get firm cost estimates. The steam boiler at the Theatre recently failed, making the replacement of the system more acute. Once the design is complete, firm cost estimates can be developed allowing Council to decide whether or not to proceed with the project. MOTION by Kenny, second by Haydon to enter into a contract with Fishbeck Thompson Carr and Huber for Ramsdell Theatre HVAC system design and related services for a not to exceed amount of $116,000. Discussion followed regarding inclusion of this project with the $40,000 Energy Efficiency for Local Governments Grant approved earlier. Bradford responded. City Council Minutes Page 2 January 4, 2011 With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Hornkohl, Haydon, Zaring, Mack, Marshall NAYS: None #11‐05 A REPORT FROM THE RAMSDELL GOVERNING AUTHORITY. Mr. Ed Bradford reported on the activities of the Ramsdell Governing Authority and responded to questions the Council had regarding their activities. CONTINUE DISCUSSION ON PUBLIC SAFETY WHITE PAPER STUDY. City Council had requested more information on ISO Ratings, the General Fund graph, and a Cost Recovery Ordinance. Additional information was presented by Smith, Bradford, and Deisch on these topics. Discussion was also held on the possibility of contracting out police services. Council requested additional information on this option that could be used for comparison purposes. CITIZEN COMMENT. Ross Spencer, 328 Eighth Street, commented on the possibility of a Cost Recovery Ordinance and contracting with the County Sheriff, expects Council to explore every option. OFFICIALS AND STAFF. Deisch stated that the City was the only applicant for the third seat on the Local Revenue Sharing Board, so we will maintain that position for another two years. COUNCILMEMBERS. Marshall questioned the 12/21/10 Staff Meeting notes regarding the 2010 Census data and the realignment of district boundaries. Mack appointed an ad hoc committee to work on a new city manager evaluation format (Kenny, Haydon, and Deisch). He also is proposing to have scheduled Mayoral office hours in January, April, July, and October at City Hall. ADJOURN. MOTION to adjourn was made by Hornkohl, second by Cote. Meeting adjourned at 8:46 p.m. Michelle Wright CMC/CPFA, MiCPT City Clerk/Deputy Treasurer City Council Minutes Page 3 January 4, 2011