City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – October 15, 2013 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Colleen Kenny on Tuesday, October 15, 2013 at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: Colleen Kenny, Edward Cote, Robert Hornkohl, Robert Goodspeed, Catherine Zaring, and Beth Adams ABSENT: Eric Gustad ALSO PRESENT: City Manager – Mitch Deisch, City Attorney – George Saylor, City Clerk – Michelle Wright, DPW Director – Jeff Mikula, Finance Director – Ed Bradford, and Public Safety Director – Dave Bachman CITIZEN COMMENTS ON AGENDA RELATED ITEMS. None received. CONSENT AGENDA.  Minutes ‐ October 1, 2013 ‐ Regular Meeting ‐ October 8, 2013 ‐ Work Session  Payroll ‐ September 16‐29, 2013 ‐ $ 121,533.52 ‐ Sept. 30 ‐ Oct. 13, 2013 ‐ $ 115,448.03  Monthly Bills ‐ September 12, 2013 ‐ $1,283.357.68 ‐ September 25, 2013 EFT ‐ $ 4,773.82 ‐ September 26, 2013 ‐ $ 136,092.22  Notification Regarding Next Work Session There is no work session in November. A Council work session has been scheduled for Tuesday, December 10, 2013 at 7 p.m. A discussion will be conducted on the Street Asset Management Plan, project updates and such business as may come before the Council. MOTION by Hornkohl, second by Goodspeed to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Kenny, Cote, Hornkohl, Goodspeed, Zaring, and Adams NAYS: None PRESENTATION BY DAVID E. WILSON, CPA AND FINANCE DIRECTOR ED BRADFORD ON THE JUNE 30, 2013 AUDIT. A brief overview of the June 30, 2013 audit was given by Mr. David Wilson CPA stating that the City of | Page 1  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – October 15, 2013 Manistee had a clean (unqualified) audit opinion, no deficiencies in internal controls, and no instances of non‐compliance under Government Accounting Standards. Finance Director Ed Bradford reported on the government‐wide highlights and specifics on some of the larger funds. CONSIDERATION OF PURCHASING A 2014 INTERNATIONAL WORKSTAR SALT/BLADE TRUCK. The City of Manistee Department of Public Works has solicited bids to replace the oldest snow plow in the fleet. The proposed truck is a salt/blade truck and will be the public work’s first response to ice and snow conditions. The proposed truck has an underbody scraper blade along with a paraglide wing blade. The box is stainless steel and is designed specifically for sand and salt applications. This purchase was approved in the original 2013‐2014 Motor Pool Budget approved by City Council in May of 2013; and was maintained as a priority in the revised 2013‐2014 Motor Pool Budget as presented to City Council at their October 8, 2013 work session. MOTION by Hornkohl, second by Zaring to approve the purchase of the 2014 International WorkStar 7400 from Wieland Sales in the amount of $154,479.00; and further authorize entering into an installment purchase agreement with West Shore Bank. An updated Motor Pool budget was given to Council which included a forecast of equipment replacement and cash flow. Kenny asked what could be done to minimize the amount of debt that will be incurred by the City in the future if this equipment replacement plan is followed. After further discussion, roll call vote was taken. Motion passed unanimously. AYES: Kenny, Cote, Hornkohl, Goodspeed, Zaring, and Adams NAYS: None A REPORT FROM THE ALLIANCE FOR ECONOMIC SUCCESS AND THE NON‐MOTORIZED TRANSPORTATION COMMITTEE. Ms. Kathy Adair‐Morin reported on the activities of the Alliance for Economic Success and responded to questions the Council had regarding their activities. Ms. Christa Johnson reported on the activities of the Non‐Motorized Transportation Committee and responded to questions the Council had regarding their activities. CITIZEN COMMENT. Michael Terry, executive director of the Ramsdell Theatre, gave an update on his first 30 days on the job as director. OFFICIALS AND STAFF. Deisch stated there was a demo this afternoon outside of City Hall on sidewalk slip and trip hazard removal; commented on the petition regarding Quincy Street repairs; an update on the Street Asset | Page 2  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – October 15, 2013 Management Plan will be provided at the December 13th work session, including research of additional street revenue, updating the Road Soft program, and identifying street PASER rating levels. Mikula showed a map of streets repaired in the last five years, approximately 11 miles. COUNCILMEMBERS. Zaring, who is on the Sleighbell Committee, commented on the deadlines for the event brochure and parade entries. They are still looking for sponsors. Adams asked how the streets in her neighborhood were fixed a few years ago, felt it is holding up well. (Hot in Place) Cote asked if there was any movement on the street straightening at Maple and Twelfth Streets. ADJOURN. MOTION to adjourn was made by Goodspeed, second by Hornkohl. Meeting adjourned at 8:38 p.m. Michelle Wright MMC / CPFA, MiCPT City Clerk/Deputy Treasurer | Page 3