City Council

SANDS PARK CONTROL BOARD MEETING OF JUNE 11, 2018 A meeting of the Sands Park Control Board was held on Monday, June 11, 2018 at 4:15 p.m. in the Second Floor Conference Room, City Hall. PRESENT: Jeff Mikula, Erin Martin Pontiac, Jim Thompson ABSENT: Ron Stoneman OTHERS PRESENT: AAY-Sheila Kaminski, Mayor James Smith CALL TO ORDER. Vice-Chair called the meeting to order at 4:15p.m. APPROVAL OF AGENDA. MOTION by Jim Thompson, second by Erin Martin Pontiac to approve the agenda as presented. Voice vote – all in favor, motion carried. NEW BUSINESS. a. Approval of Minutes – MOTION by Erin Martin Pontiac, second by Jim Thompson to approve the minutes from April 25, 2018 as presented. Voice vote – all in favor, motion carried. b. Community Foundation Grants – The pre-application was accepted and the City has been invited to submit a full application from the Sands Park Control Board for Sands Park tennis court funding; and the City has been invited to submit the full application for marina dock repairs. Applications are due July 9, 2018. Following the pre-application process Jeff Mikula met with Laura Heintzelman of the Community Foundation to review the applications received. Requests greatly exceeded the available $200,000 for funding. The Foundation challenged each entity to come up with more matching funds. There were several requests for tennis and/or pickle ball courts. Representatives from the various agencies making requests met to discuss area needs. City representatives were unable to attend. Following that process, the courts at Sands Park were ranked the lowest local priority for tennis facilities. Foundation grant priorities are: waterfront, trails, winter activities, and children. SANDS PARK CONTROL BOARD – JUNE 11, 2018 PAGE 1  City is researching tennis court options in the City including Fifth Avenue Beach, First Street Beach, Sands Park, and Manistee Area Public Schools complex. A decision is needed from the SPCB regarding three options: 1.) Do we submit a grant application this year; 2.) Modify the grant app to cover higher costs (if two applications are allowed from one entity); or 3.) Consider applying for a different location if both the City and the School can legally fund the matching funds (First Street courts or high school complex courts). Following discussion, MOTION was made by Jim Thompson, second by Erin Martin Pontiac, that in lieu of reconstruction of the Sands Park tennis courts, the SPCB recommends the School and the City investigate the legality of an application to resurface the First Street tennis courts; the application to the Community Foundation for Sands Park tennis courts will be withdrawn. Voice vote – all in favor; motion carried. Jeff Mikula will check with the Foundation to see if two applications from the City would be allowed. Jim Thompson will check to see if the School can legally use funds to split the cost to resurface the First Street tennis courts since the School uses the facility for their tennis program. Mayor Smith commented that the City would not be allowed to expend any funds on school property to construct courts on the campus. Discussed that the Sands Park tennis courts would need to be closed once they deteriorate to a worse condition. At some point this board will have to discuss what to use this area for in the future. OLD BUSINESS. Items under old business will remain on future agendas until research/action is completed. a. Sands Park Utilities – No update. b. Review of Alternatives for Area Youth Agreement – Sheila Kaminski from the Teen Center was in attendance this evening to let board know that AAY had applied to the Community Foundation for kitchen upgrades at the Teen Center. She was advised by the Foundation that grants being submitted for things within Sands Park should be run past this board first. Ms. Kaminski did not have a copy of the application with her but thought they applied for $3,000 to replace the microwave, cooler, shelving/storage, coffee service, etc. The AAY would be responsible for any matching funds. Following discussion, MOTION was made by Jim Thompson, second by Erin Martin Pontiac, to support a full grant submittal to the Community Foundation by the Alternatives for Area Youth for minor kitchen upgrades up to $3,000; with matching funds supplied by the AAY. Voice vote – all in favor, motion carried. Ms. Kaminski said she had a copy of the AAY agreement. The recording secretary will obtain a copy and email to all board members. (Note: following the meeting the document was reviewed and found to be the same document this board already has on file.) c. Insurance Coverage – City recently updated their policy. SANDS PARK CONTROL BOARD – JUNE 11, 2018 PAGE 2 d. Define Future Capital Improvements – Softball field at Sands Park has been used a lot. Kaminski noted that the Teen Center concession stand has benefitted from this increased use. PUBLIC COMMENT.  Mayor Jim Smith – Disappointed with SPCB changing gears at the last minute on Foundation grants. Council approved the two pre-applications. Changed direction without Council review and approval. Discussion followed on limited resources. ADJOURN. MOTION by Jim Thompson, second by Erin Martin Pontiac to adjourn at 5:15 p.m. Cynthia J. Lokovich, CAP, OM Executive Secretary SANDS PARK CONTROL BOARD – JUNE 11, 2018 PAGE 3