City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 7, 2022 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Lynda Beaton on Tuesday, June 7, 2022, at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: David Bachman, Lynda Beaton, Cindy Lundberg, Jermaine Sullivan, James Grabowski, and Erin Martin Pontiac ABSENT: Michael Szymanski ALSO PRESENT: City Manager – Bill Gambill, City Attorney – George Saylor, City Clerk – Heather Pefley, DPW Director – Jeff Mikula, Finance Director – Edward Bradford, Police Chief – Josh Glass, Fire Chief – Mark Cameron, and City Engineer – Shawn Middleton CITIZEN COMMENTS ON AGENDA RELATED ITEMS Laura Heintzelman, Manistee County Community Foundation – 400 River Street Ste. 50 / spoke in support of the three-year Housing North agreement and encouraged Council’s full support. CONSENT AGENDA • Minutes May 17, 2022 Regular Meeting • Financial Reports Cash Balances April 2022 Revenue & Expenses April 2022 • Consideration of Ordinance 22-02 to add Chapter 470 – Electric Mobility Devices and Shared Mobility Devices to the City of Manistee Codified Ordinances. • Consideration of authorizing the Mayor and Clerk to sign closing documents to sell City owned property, Renaissance Lot 12. • Notification Regarding Next Study Session – June 14, 2022, at 7:00 p.m. A discussion will be conducted on short-term rentals; and such business as may come before Council. • Consideration of Manistee Jaycees Beach Bash/Jam to be held on Friday, July 1, 2022. • Consideration of the Lions Club Fish Boil to be held on Friday, July 1, 2022. MOTION by Grabowski, second by Martin Pontiac to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. | Page 1  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 7, 2022 AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None INTRODUCTION OF NEW EMPLOYEE, OFFICER BRANDON SPAULDING. Chief Glass introduced new City of Manistee Police Officer, Brandon Spaulding. Officer Spaulding provided an overview of his background and is honored to have the opportunity to work in this community. Council welcomed Officer Spaulding as the 13 th officer of the Manistee City Police Department. CONSIDERATION OF GRANTING AN ACCESS EASEMENT TO MORTON SALT. In 2019 Morton Salt acquired 3.82 acres of land from the City at the 40 acre compost facility (former City landfill site). Morton intends to mine salt from this location. Morton has evaluated access options and has requested an easement from the City to access the 3.82 acre parcel from Red Apple Road. The location of the easement will not interfere with City operations. The City Attorney has prepared the grant of easement document. MOTION by Bachman, second by Grabowski to approve the grant of easement to Morton Salt and authorize the Mayor and City Clerk to execute the agreement. Discussion included the possible marketing and sale of property adjacent to the easement. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF APPROVING THE PURCHASE AND INSTALLATION OF BULLET RESISTANT GLASS FOR THE POLICE DEPARTMENT AND CLERK\TREASURER OFFICE; AND AMENDING THE FY 2022 BUDGET FOR THE DOWN PAYMENT. City Council approved the FY 2023 budget in early May which included $27,000 for bullet resistant glass in the Police Department and Clerk\Treasurer’s office. Two proposals were received. Total Security Solutions was the low proposal of $26,106. MOTION by Grabowski, second by Martin Pontiac to approve the purchase and installation of bullet resistant glass for the police department and clerk\treasurer office in the amount of $26,106 and amend the FY 2022 budget by $13,100 for the down payment. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None | Page 2  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 7, 2022 CONSIDERATION OF AWARDING A CONTRACT FOR RIGHT OF WAY TREE PLANTING. The City annually works with City residents to plant new trees in the right of ways. Part of this process includes hiring a contractor to supply and plant the trees. The project was publicly advertised and bid with one bid received. The cost per tree ranges from $334.67-415.50, depending on the species selected by the resident. MOTION by Martin Pontiac, second by Bachman to accept the proposal from Anthony’s Outdoor Services LLC for right of way tree planting. Discussed the reduction of the bid amount from the previous amount of $390.41-487.40 per tree to $334.41-415.50 per tree due to the number of trees that have been ordered. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AWARDING A CONTRACT FOR THE RECONSTRUCTION OF MEMORIAL DRIVE. Memorial Drive reconstruction has been planned for several years in the City’s Transportation Improvement Plan. The project has been designed and publicly bid with two bids being received. Davis Construction, Inc. $487,803.50 Swidorski Brothers Excavating $519,406.00 Engineer’s estimate $540,000.00 The City Attorney has reviewed and approved the agreement. MOTION by Grabowski second by Martin Pontiac to approve a contract with Davis Construction, Inc. in the amount of $487,803.50 and authorize the Mayor and City Clerk to execute the agreement. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF APPROVING A RESOLUTION DESIGNATING THE CITY'S STATE AND LOCAL FISCAL RECOVERY FUNDS AS REVENUE REPLACEMENT PER THE US TREASURY GUIDANCE IN THE FINAL RULE GOVERNING THE GRANT. The City received a State and Local Fiscal Recovery Act grant of approximately $639,944. The US Treasury Final Rule allows up to $10 million in grant funds per community to be designated for | Page 3  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 7, 2022 revenue replacement and used to provide any normal governmental services, including supplanting previously budgeted operational expenses. Designating the grant funds as revenue replacement provides the City with the maximum flexibility for the use of these funds. MOTION by Bachman, second by Grabowski to approve a resolution designating the City's State and Local Fiscal Recovery Funds as revenue replacement per the US Treasury guidance in the Final Rule governing the grant. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AUTHORIZING A THREE-YEAR AGREEMENT WITH HOUSING NORTH TO FUND A MANISTEE COUNTY HOUSING READY PROGRAM COORDINATOR POSITION. Housing North is coordinating the funding of a position that will help implement the Manistee Housing Action Plan that was created in 2019. The position is funded through the City and other contributing entities. The position will add capacity to work with the County Land Bank, implement programs, and attract housing development to Manistee County. The Adopted City of Manistee FY 2023 Budget allocated $20,000 of ARPA funds to Housing North for this position. The City Attorney has reviewed and approved the contract. MOTION by Martin Pontiac, second by Grabowski to approve a three-year agreement with Housing North to fund a Manistee County Housing Ready Program Coordinator position and authorize the Mayor and Clerk to execute the agreement. Yarrow Brown, Housing North Executive Director, gave a presentation on the current housing needs in Manistee County and the programs offered by Housing North to help address these issues. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF APPLICATIONS TO BOARDS AND COMMISSIONS. The City Clerk has taken action to advertise vacancies on the Board of Review, Brownfield Redevelopment Authority, Compensation Commission, Downtown Development Authority, Harbor Commission, Historic District Commission, Neighborhood Restoration and Beautification Commission, PEG Commission, and Tree Commission. Mayoral and Manager appointments require a motion, second and Council voted support. | Page 4  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 7, 2022 Nominations for Council appointments do not require a second. After all nominations are made, Council votes on the nominees until one nominee receives majority support. The following applications have been received: *Incumbent BROWNFIELD REDEVELOPMENT AUTHORITY – Three vacancies – terms ending 6/30/25; Mayoral appointment. *Shelly Memberto – 347 Second Street Mayor Beaton appointed Shelly Memberto, 347 Second Street to the Brownfield Redevelopment Authority to a term ending 6/30/25. MOTION by Bachman, second by Grabowski to support the appointment of Shelly Memberto, 347 Second Street to the Brownfield Redevelopment Authority to a term ending 6/30/25. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None DOWNTOWN DEVELOPMENT AUTHORITY – Two vacancies, one (1) term ending 06/30/26 at large member, one (1) term ending 06/30/26 interest member; Manager appointment. *Kelly Greve – 606 Broad Avenue (at large member) *Annie Jacobson – 376 Sixth Street (interest member) City Manager Bill Gambill appointed Kelly Greve, 606 Broad Avenue to the Downtown Development Authority as an at large member to a term ending 6/30/26. MOTION by Bachman, second by Grabowski to support the appointment of Kelly Greve, 606 Broad Avenue to the Downtown Development Authority as an at large member to a term ending 6/30/26. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None City Manager Bill Gambill appointed Annie Jacobson, 376 Sixth Street to the Downtown Development Authority as an interest member to a term ending 6/30/26. MOTION by Martin Pontiac, second by Grabowski to support the appointment of Annie Jacobson, 376 Sixth Street to the Downtown Development Authority as an interest member to a term | Page 5  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 7, 2022 ending 6/30/26. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None PARKS COMMISSION – One vacancy, term ending 06/30/25; applicants may be nonresidents but must own real estate or a business/profession having a licensed business location in the City or have a child attending school within the City; Mayoral appointment. *Tim O’Connor – 330 Fourth Avenue Mayor Beaton appointed Tim O’Connor, 330 Fourth Avenue to the Parks Commission to a term ending 6/30/2025. MOTION by Bachman, second by Grabowski to support the appointment of Tim O’Connor, 330 Fourth Avenue to the Parks Commission to a term ending 6/30/2025. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None ZONING BOARD OF APPEALS – One vacancy, term ending 05/31/25; applicants shall be a representative of the population distribution and of the various interests present in the City; Mayoral appointment. *Duane Jones – 512 Fourth Street Mayor Beaton appointed Duane Jones, 512 Fourth Street to the Zoning Board of Appeals to a term ending 5/31/25. MOTION by Martin Pontiac, second by Grabowski to support the appointment of Duane Jones, 512 Fourth Street to the Zoning Board of Appeals to a term ending 5/31/25. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Grabowski, and Martin Pontiac NAYS: None A REPORT FROM THE COMMUNITY FOUNDATION AND LAUNCH MANISTEE. Ms. Laura Heintzelman reported on the activities of the Manistee County Community Foundation and responded to any questions the Council had regarding their activities. | Page 6  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – JUNE 7, 2022 Ms. Hannah Rodriguez reported on the activities of the Launch Manistee Network and responded to any questions the Council had regarding their activities. CITIZEN COMMENT None received. OFFICIALS AND STAFF Gambill provided an update on the Quincy Street project. Glass offered his appreciation to Councilmember Bachman and Councilmember Grabowski for volunteering their time at the Public Safety art exhibit. COUNCILMEMBERS Bachman thanked the City Manager for addressing recent issues that were brought to his attention and for his leadership. Grabowski asked for updates on several items including the disc golf course, tennis court on Robinson & 8th, sign on Main Street for deaf child in area, drop off for lawn and leaf bags, brush pick up process, and blighted properties on Davis Street. Beaton reminded everyone that Saturday is the Big Day of Serving and also the Reitz Park opener. ADJOURN MOTION by Grabowski to adjourn the meeting at 8:21 p.m. Heather Pefley, CMC / MiPMC II City Clerk | Page 7