City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – FEBRUARY 21, 2023 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Jermaine Sullivan on Tuesday, February 21, 2023, at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: David Bachman, Lynda Beaton, Cindy Lundberg, Jermaine Sullivan, Seth Pratt, James Grabowski, and Erin Martin Pontiac ABSENT: None ALSO PRESENT: City Manager – Bill Gambill, City Attorney – George Saylor, City Clerk – Heather Pefley, DPW Director – Jeff Mikula, Finance Director – Edward Bradford, Police Chief – Josh Glass, Fire Chief – Mark Cameron, and City Engineer – Shawn Middleton CITIZEN COMMENTS ON AGENDA RELATED ITEMS No comments received. CONSENT AGENDA • Minutes February 7, 2023 Regular Meeting February 14, 2023 Study Session • Financial Reports Payroll January 2023 Invoices January 2023 • Notification Regarding Next Study Session – Tuesday, March 14, 2023, at 7:00 p.m. A discussion will be conducted on blight and Neighborhood Enterprise Zones; and such business as may come before Council. • Consideration of Tight Lines For Troops charity veteran’s event to be held On Friday, May 19 – Saturday, May 20, 2023. The event locations will include the Iron Works Building, Seng’s Marina, and the Lions Pavilion. The bulk of the event will be at the Iron Works building, with the launch from Seng’s Marina. Fishing will take place from the pier and Fifth Avenue, and cleaning fish at First Street. Onlookers and supporters will be located up and down the channel and additional traffic will be present throughout the event between locations. MOTION by Pratt, second by Grabowski, to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None INTRODUCTION OF COAST GUARD COMMANDER NICK GERA Chief Warrant Officer Nicholas Gera introduced himself as the new local Coast Guard station commander. He assumed command of station Manistee on July 15, 2022. | Page 1  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – FEBRUARY 21, 2023 CONSIDERATION OF THE LOCAL REVENUE SHARING BOARD GRANT APPLICATIONS The Local Revenue Sharing Board (LRSB) distributes 2% money from the Little River Casino. The deadline for 2023 Cycle I applications is Friday, March 3, 2023, at 5:00 p.m. City staff has prepared two grant applications for submission to the Local Revenue Sharing Board. This agenda item will include two separate motions, one for each grant application. MOTION by Bachman, second by Grabowski to authorize the submission of a grant application to the Local Revenue Sharing Board for the Fire Department in the amount of $4,957.29 for portable scene lighting and medical intubation equipment. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None MOTION by Pratt, second by Beaton to authorize the submission of a grant application to the Local Revenue Sharing Board for the Police Department in the amount of $23,973.35 for Tasers. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF ACCEPTING A BID FOR WELL NO. 9 REHABILITATION Annual performance tests have indicated a reduction in pumping capacity at Well No. 9. Three quotes were received to perform cleaning and inspection of the well. The quotes also anticipate full rehabilitation of the pump components if found to be necessary. Peerless Midwest Inc. $75,127.64 Raymer $84,450.00 Northern Pump and Well $67,469.00 MOTION by Grabowski, second by Pratt to accept the low bid from Northern Pump and Well in the amount of $67,469.00. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF PURCHASING A COLD PATCH MACHINE The purchase of a new cold patch machine has been approved in the FY 2023 budget. The Public Works Department is proposing to purchase a 4-ton Falcon Asphalt Recycler and Hot Box Trailer from Falcon Asphalt Repair Equipment in the amount of $32,862.62. Falcon currently holds the MiDeal contract with the State of Michigan. $45,000 is currently budgeted for this purchase. MOTION by Pratt, second by Grabowski to approve the MiDeal price quote from Falcon Asphalt Repair | Page 2  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – FEBRUARY 21, 2023 Equipment for the purchase of a 4-ton Falcon Asphalt Recycler and Hot Box Trailer in the amount of $32,862.62. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AN AMENDED RECYCLING CENTER AGREEMENT WITH MANISTEE CATHOLIC CENTRAL SCHOOLS Manistee Catholic Central Schools (MCC) and the City of Manistee operate a joint recycling center. MCC received a grant to relocate the recycling center closer to Twelfth Street. The new facility is expected to create easier access, improve safety and reduce abuse at the fiber trailer. MCC has requested the City to provide a $10,000 cash match and amend the agreement to include the relocation. The City Attorney has reviewed and approved the agreement. MOTION by Grabowski, second by Pratt to approve the Amended Recycling Agreement with Manistee Catholic Central Schools and authorize the Mayor and City Clerk to execute the agreement. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING FOR THE HOTEL VENTURES MANISTEE, LLC REDEVELOPMENT PROJECT The City previously entered into a development agreement for the Hotel Ventures, LLC redevelopment project. That agreement contemplated cooperation on several infrastructure components. The City and Developer have agreed on which party will be responsible for construction of the components and have documented that in a Memorandum of Understanding. MOTION by Bachman, second by Lundberg to enter into a Memorandum of Understanding with Hotel Ventures Manistee, LLC, and further authorize the Mayor and City Clerk to execute the agreement. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF UTILITY EASEMENT AGREEMENTS WITH HARBOR DRIVE PROPERTY OWNERS TO ESTABLISH A WATER MAIN LOOP CONNECTION AT SOUTH LAKESHORE DRIVE On January 18, 2022, the City entered into a Development and Reimbursement Agreement with Hotel Ventures Manistee, LLC. That agreement requires the City to obtain the easements necessary to complete a water main loop between Harbor Drive and South Lakeshore Drive. The location of the twenty-foot utility easement is split between 724 and 726 Harbor Drive. | Page 3  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – FEBRUARY 21, 2023 MOTION by Grabowski, second by Lundberg to approve the easements, including a one-time payment of $8,500 to each of the property owners for a total of $17,000, and authorize the Mayor and City Clerk to execute the utility easement documents for 724 and 726 Harbor Drive. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF APPLICATIONS TO BOARDS AND COMMISSIONS The City Clerk has taken action to advertise vacancies on Board of Review, Compensation Commission, Harbor Commission, Historic District Commission, PEG Commission, Tree Commission, and Zoning Board of Appeals. Mayoral and Manager appointments require a motion, second and Council voted support. Nominations for Council appointments do not require a second. After all nominations are made, Council votes on the nominees until one nominee receives majority support. The following applications have been received: *Incumbent Compensation Commission – Three vacancies – one (1) term ending 09/30/25 and two (2) terms ending 09/30/27. Applicants must be registered voters in the City. Purpose: Establish compensation for City Council Members. Mayoral appointment. Jessica Stallings – 324 Sixth Street Shawn Waruszewski – 306 Sibben Street Mayor Sullivan appointed Jessica Stallings, 324 Sixth Street to the Compensation Commission term ending 09/30/27. MOTION by Pratt, second by Grabowski to support the mayor’s appointment of Jessica Stallings to the Compensation Commission term ending 09/30/27. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None Mayor Sullivan appointed Shawn Waruszewski, 306 Sibben Street to the Compensation Commission term ending 09/30/27. MOTION by Beaton, second by Pratt to support the mayor’s appointment of Shawn Waruszewski to the Compensation Commission term ending 09/30/27. With a roll call vote this motion passed unanimously. | Page 4  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – FEBRUARY 21, 2023 AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None Historic District Commission – Two vacancies – two terms ending 02/28/26. Applicants must be City residents. Purpose: Historic preservation. Council appointment. *Angie Quinn – 268 ½ First Avenue *Lee Trucks – 453 Second Street Beaton nominated Angie Quinn, 268 ½ First Avenue to the Historic District Commission term ending 02/28/26. With a roll call vote this nomination passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None Beaton nominated Lee Trucks, 453 Second Street to the Historic District Commission term ending 02/28/26. With a roll call vote this nomination passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None Zoning Board of Appeals – One vacancy – term ending 05/31/25. Applicants shall be representatives of the population distribution and the various interests present in the City. Purpose: Hears appeals to zoning, building issues. Mayoral appointment. Marty Spalding – 259 River Street Mayor Sullivan appointed Marty Spalding, 259 River Street to the Zoning Board of Appeals term ending 05/31/25. MOTION by Bachman, second by Beaton to support the mayor’s appointment of Marty Spalding to the Zoning Board of Appeals term ending 05/31/25. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None A REPORT FROM REPUBLIC SERVICES Mr. A.J. Johnson and Mr. Nate Moore reported on the activities of Republic Services and responded to questions the Council had regarding their activities. | Page 5  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – FEBRUARY 21, 2023 CITIZEN COMMENT Comment received from: - Christopher Jeffries – City Fire Captain OFFICIALS AND STAFF Gambill provided comments. COUNCILMEMBERS Grabowski, Lundberg, and Sullivan provided comments. ADJOURN MOTION by Grabowski to adjourn the meeting at 7:50 p.m. Heather Pefley, CMC / MiPMC City Clerk | Page 6