City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – AUGUST 1, 2023 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Jermaine Sullivan on Tuesday, August 1, 2023, at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: David Bachman, Lynda Beaton, Jermaine Sullivan, Seth Pratt, James Grabowski, and Erin Martin Pontiac ABSENT: Cindy Lundberg ALSO PRESENT: City Manager – Bill Gambill, City Attorney – George Saylor, City Clerk – Heather Pefley, DPW Director – Jeff Mikula, Finance Director – Ed Bradford, Police Chief – Josh Glass, Fire Chief – Tom Hernden, and City Engineer – Shawn Middleton AMEND AGENDA MOTION by Beaton, second by Grabowski to amend the agenda to add item VIII. New Business g.) Consideration of a contract with SRM Hospitality LLC to operate the First Street Beach House concession stand, allowing action by Council on this additional item. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CITIZEN COMMENTS ON AGENDA RELATED ITEMS Comments provided by: - Tom Quinn, 310 Oak Street CONSENT AGENDA • Minutes July 18, 2023 Regular Meeting • Financial Reports Cash Balances June 2023 Revenue & Expenses June 2023 • Consideration of Zoning Ordinance Z23-03. • Notification Regarding Next Study Session - A Council study session has been scheduled for Tuesday, August 8, 2023, at 7:00 p.m. A discussion will be conducted on Gus Macker Event, Water Works Building, Housing North Market Assessment, Geofencing Demo; and such business as may come before Council. • Consideration of update made to the International Overdose Awareness Day event to be held at Manistee City Marina on Thursday, August 31, 2023. | Page 1  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – AUGUST 1, 2023 MOTION by Pratt, second by Grabowski to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF THE PURCHASE OF A 2023 CHEVY TAHOE FROM BERGER CHEVROLET. The Manistee City Police Department maintains a fleet of police vehicles to serve City residents. Police vehicles are replaced as they reach the end of their life cycle, and the purchase of a new patrol vehicle is warranted. Vehicle pricing has been secured from Berger Chevrolet through MiDEAL and three quotes were collected from upfitting companies with Tele-Rad being the lowest bid. MOTION by Bachman, second by Pratt to authorize the purchase of a 2023 Chevy Tahoe from Berger Chevrolet for $40,726; upfitting by Tele-Rad for $19,956.71; totaling $60,682.71. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AUTHORIZING AMENDMENT MLF-01 PFAS INVESTIGATION FORMER CITY OF MANISTEE LANDFILL. The shallow boring sample results from December 2022 and April 2023 of the City’s former landfill site on Adamczak Road, indicate that shallow groundwater may have a more northerly direction downgradient than was previously anticipated. To continue to evaluate the impacts and flow direction of shallow and deeper groundwater, Fishbeck needs to amend the investigation activities in this area. The estimated cost of these additional investigatory activities is $103,551. MOTION by Grabowski, second by Bachman to authorize the Amendment MLF-01 PFAS Investigation Former City of Manistee Landfill and allow the City Manager Bill Gambill to execute the documents on behalf of the City of Manistee. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AUTHORIZING A REVOCABLE LICENSE WITH MIBEACH PROPERTIES LLC TO CREATE ADDITIONAL ACCESS TO THE SOUTH SIDE OF 369 RIVER STREET. The City has received a request from the owners of 369 River Street to allow for the removal of a portion of the guardrail and add potential pedestrian enhancements on the City owned property west of the parking lot to create bridge access from the south side of the building. A revocable license was | Page 2  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – AUGUST 1, 2023 determined to be the appropriate approval to allow this activity. MOTION by Beaton, second by Grabowski to grant a revocable license to MIBeach Properties LLC to create additional access to the south side of their property, located at 369 River Street; and authorize the Mayor and City Clerk to execute the documents. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AUTHORIZING A REVOCABLE LICENSE WITH KSE VENTURES LLC TO CREATE AN ADA CATWALK IN DIVISION STREET RIGHT-OF-WAY AT 308 RIVER STREET. The City has received a request from the owner of 308 River Street to allow for the addition of ADA access on the west side of the building to connect the south side of the building on River Street to the north side of the building. The request was reviewed by the City Attorney, Fire Department, and DPW. A revocable license was determined to be the appropriate approval to allow this activity. MOTION by Pratt, second by Martin Pontiac to grant a revocable license to KSE Ventures LLC to create ADA access in Division Street right-of-way at 308 River Street; and authorize the Mayor and City Clerk to execute the documents. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AWARDING A CONTRACT TO UPGRADE THE TRAFFIC SIGNALS AT FIRST AND MAPLE STREETS. The City Transportation Improvement Plan includes upgrading the traffic signals at First and Maple Streets. City Council also requested adding pedestrian crossing signals. The project was publicly bid twice. The second bid resulting in two bids being received. Value engineering was completed with the low bid resulting in a recommended contract award of $179,553.68. MOTION by Bachman, second by Martin Pontiac to approve a contract with J. Ranck Electric, Inc. in the amount of $179,553.68 and authorize the Mayor and City Clerk to execute the documents. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None | Page 3  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – AUGUST 1, 2023 CONSIDERATION OF APPROVING A TEMPORARY ACTIVITY PERMIT TO ECHO HIS LOVE TO ALLOW FOR THE SHELTERING OF THE HOMELESS POPULATION IN THE CITY OF MANISTEE AT ONE LOCATION THROUGHOUT THE WINTER. ECHO His Love is requesting a temporary activity permit to allow for the sheltering of the Manistee homeless in one location throughout the winter. This would allow for the City of Manistee homeless to be sheltered for five months from November 4, 2023 until March 30, 2024 at ECHO His Love main campus, addressed as 525 Michael Street in Manistee, Michigan. Temporary activity permits are allowable via the zoning ordinance Section 522 and Section 507. MOTION by Pratt, second by Grabowski to approve the temporary activity permit requested by ECHO His Love to allow for the sheltering of the homeless population in the City of Manistee at one location throughout the winter. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF A CONTRACT WITH SRM HOSPITALITY LLC TO OPERATE THE FIRST STREET BEACH HOUSE CONCESSION STAND. The City issued a Request for Proposals to operate the beach house concession stand. Portage Point Rentals, LLC was awarded the contract at the June 20, 2023, regular Council meeting. The City has received their written request to cancel the agreement and they have vacated the building. The subcommittee of the Parks Commission has recommended moving on to another bidder, SRM Hospitality LLC. Due to it being late in the season, City staff are recommending that any rent to be paid by SMR Hospitality LLC for the 2023 season be waived; the rent for the remaining seasons of the three-year contract will be billed as outlined in the agreement. MOTION by Grabowski, second by Martin Pontiac to enter a contract with SRM Hospitality LLC to operate the First Street beach house concession stand, waiving rent for the 2023 season and authorize the Mayor and City Clerk to execute the agreement. With a roll call vote this motion passed unanimously. AYES: Bachman, Beaton, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None A REPORT FROM THE MANISTEE BLACKER AIRPORT. Mr. Barry Lind reported on the activities of Manistee Blacker Airport and responded to any questions the Council may have regarding their activities. | Page 4  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – AUGUST 1, 2023 CITIZEN COMMENT No comments received. OFFICIALS AND STAFF Gambill and Richardson provided comments and updates. COUNCILMEMBERS Pratt, Martin Pontiac, Grabowski, Beaton, Bachman, and Sullivan asked questions of staff and offered concerns and comments. ADJOURN MOTION by Pratt to adjourn the meeting at 7:58 p.m. Heather Pefley, CMC / MiPMC City Clerk | Page 5