City Council

PROCEEDINGS OF THE MANISTEE CITY COUNCIL – DECEMBER 5, 2023 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Jermaine Sullivan on Tuesday, December 5, 2023, at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: David Bachman, Wesley Smith, Cindy Lundberg, Jermaine Sullivan, Seth Pratt, and James Grabowski ABSENT: Erin Martin Pontiac ALSO PRESENT: City Attorney – Tim Figura, City Clerk – Heather Pefley, DPW Director – Jeff Mikula, Finance Director – Ed Bradford, Community Development Director – Theresa Waldo, Police Chief – Josh Glass, Fire Chief – Tom Hernden, and City Engineer – Shawn Middleton CITIZEN COMMENTS ON AGENDA RELATED ITEMS No comments received. CONSENT AGENDA • Minutes November 21, 2023 Regular Meeting • Financial Reports Cash Balances October 2023 Revenue & Expenses October 2023 • Notification of next study session – Tuesday, December 12, 2023, 7:00 p.m. A discussion will be conducted on the Transportation Improvement Plan and the Capital Improvement Plan; and such business as may come before Council. MOTION by Grabowski, second by Bachman to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, and Grabowski NAYS: None INTRODUCTION OF NEW EMPLOYEE, JERRY BLEAU, BUILDING OFFICIAL. Mr. Jerry Bleau introduced himself as the new building official for the City of Manistee. He is looking forward to serving the community. CONSIDERATION OF APPROVING A CONTRACT FOR REPLACEMENT OF THE CLEAN WATER RECOVERY FACILITY, SECONDARY DIGESTER COVER. The Secondary Digester Cover experienced a structural failure while removing the annual sludge. Spicer Group recommended complete removal and replacement. The project was designed and bid. One bid was received from R. K. Davis, Inc. in the amount of $267,809.00. Insurance proceeds will fund the entire project. | Page 1  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – DECEMBER 5, 2023 MOTION by Grabowski, second by Bachman to approve a contract with R. K. Davis, Inc. in the amount of $267,809.00; and authorize the Mayor and City Clerk to execute the documents. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, and Grabowski NAYS: None CONSIDERATION OF THE PURCHASE OF AN ATTACK DIGITAL FIRE TRAINING SYSTEM. The Manistee Fire Department received funds from the 2023 Local Revenue Sharing Board (LRSB) Cycle II to purchase an Attack Digital Fire Training System. The system is being purchased through a cooperative purchasing program in the amount of $31,312.80. LRSB grant money will fund the entire project. MOTION by Bachman, second by Lundberg to approve the purchase of an Attack Digital Fire Training System in the amount of $31,312.80. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, and Grabowski NAYS: None CONSIDERATION OF AUTHORIZING PERMANENT RIVERWALK EASEMENTS WITH WEST SHORE COMMUNITY COLLEGE AND THE DOWNTOWN DEVELOPMENT AUTHORITY FOR THE EDA RIVERWALK GRANT PROJECT. The Spicer Group and City Attorney identified several locations that require a permanent easement to utilize federal funds to implement the City’s EDA Riverwalk grant scope of work. The easements are located at 400 River Street and 324 River Street. These easements are required for the City to be reimbursed for work performed on these properties. Final approval is contingent on Grantor and City Attorney approval. MOTION by Lundberg, second by Bachman to authorize permanent Riverwalk Easements with West Shore Community College and the Downtown Development Authority for the EDA Riverwalk Grant Project; and authorize the Mayor and City Clerk to execute the documents. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, and Grabowski NAYS: None CONSIDERATION OF AN UPDATE TO THE COUNCIL GUIDELINES, CP-10. During the annual organizational meeting on November 14, 2023, the City Council Guidelines (CP-10) were reviewed. No changes were made at that time; Council took action to approve as is at that meeting. After the meeting members of Council asked to update some aspects of CP-10 including amending section 6. Study Sessions, changing the language, no longer requiring regular monthly study sessions. Changing section 6. of CP-10 would also then make it necessary to amend the 2024 Council Calendar removing most | Page 2  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – DECEMBER 5, 2023 scheduled study sessions (budget study sessions remain scheduled). MOTION by Lundberg, second by Bachman to amend section 6. Study Sessions of CP-10 and remove scheduled study sessions from the 2024 Council Calendar. MOTION by Sullivan, second by Bachman to AMEND the original motion to add changing section 28., X. from Concerns and Comments to Updates and Comments. With a roll call vote this motion to amend passed, 5-1 vote. AYES: Bachman, Smith, Lundberg, Sullivan, and Grabowski NAYS: Pratt With a roll call vote the original Motion as amended passed, 5-1 vote. AYES: Bachman, Smith, Lundberg, Sullivan, and Grabowski NAYS: Pratt CONSIDERATION OF COMMITTEE APPOINTMENTS. Mayor Sullivan made the following Council Committee appointments: • Alternatives for Area Youth - Martin Pontiac • Audit Committee - Martin Pontiac/Chair, Grabowski, Smith • Local Revenue Sharing Board - Grabowski • MRA Board - Lundberg • 911 Board Authority - Josh Glass • Oil & Gas Investment Board - Sullivan/Chair, Smith, Bradford • Ordinance Committee - Grabowski, Sullivan, Bachman • Neighborhood Restoration & Beautification Commission - Sullivan • Sands Park Control Board - Martin Pontiac, Mikula • Utilities Committee - Bachman MOTION by Lundberg, second by Smtih to support the Mayor’s appointments. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, and Grabowski NAYS: None Council Personnel Committee appointments will be made at the next regular meeting. CITY COUNCIL CORE VALUES EXERCISE Chief Tom Hernden developed a team building exercise for Council and asked them each to identify and define the City’s top five core values. This exercise will be used to find common ground, identify obstacles, | Page 3  PROCEEDINGS OF THE MANISTEE CITY COUNCIL – DECEMBER 5, 2023 and accomplish goals. Council will bring their lists back for discussion at future meetings. A REPORT FROM THE CITY CLERK’S OFFICE. Ms. Heather Pefley reported on the activities of the City Clerk’s office and responded to any questions the Council had regarding their activities. TOURISM’S ECONOMIC IMPACT Ms. Sammie Lukaskiewicz, Executive Director, Manistee County Tourism Authority gave a presentation on the mission of the MCTA and the impact of tourism in Manistee County. OPEN MEETINGS ACT REVIEW Mr. Tim Figura, Mika Meyers PLC, provided a basic overview of the Michigan Open Meetings Act (OMA) as a refresher to Council and staff. CITIZEN COMMENT No comments received. OFFICIALS AND STAFF Mikula provided updates. COUNCILMEMBERS Grabowski, Bachman, Smith, Lundberg, and Sullivan provided comments. ADJOURN MOTION by Lundberg to adjourn the meeting at 8:09 p.m. Heather Pefley, CMC / MiPMC II City Clerk | Page 4