City Council

76 PROCEEDINGS OF THE MANISTEE CITY COUNCIL- JULY 2, 2024 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Jermaine Sullivan on Tuesday, July 2, 2024, at 7: 00 p. m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: David Bachman, Wesley Smith, Cindy Lundberg, Jermaine Sullivan, Seth Pratt, James Grabowski, and Erin Martin Pontiac ABSENT: None ALSO PRESENT: City Manager — Bill Gambill, City Attorney — Tom Figura, City Clerk — Heather Pefley, Finance Director — Ed Bradford, Community Development Director — Theresa Waldo, Police Chief— Josh Glass, Fire Chief—Tom Hernden, and City Engineer— Shawn Middleton CITIZEN COMMENTS ON AGENDA RELATED ITEMS Comments received by: Andew Stafford, Manistee Chamber of Commerce Economic Development Director Kyle Mosher, DDA Chair CONSENT AGENDA Minutes June 18, 2024 Regular Meeting Financial Reports Cash Balances May 2024 Revenue & Expenses May 2024 Consideration of the Catamaran Racing Association of Michigan ( CRAM) holding a Manistee Regatta on July 13- 14, 2024. MOTION by Lundberg, second by Smith to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AUTHORIZING THE CITY SERVICES AGREEMENT WITH THE DOWNTOWN DEVELOPMENT AUTHORITY( DDA) The DDA voted to renegotiate the City services agreement at their November 8, 2023 meeting. City Staff and DDA representatives renegotiated the terms and at the June 19, 2024, DDA meeting they voted to authorize the agreement and recommend City Council approve the agreement as well. MOTION by Pratt, second by Grabowski to approve the City services agreement and authorize the Mayor and City Clerk to execute the agreement. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AUTHORIZING THE SUBMISSION OF A MICHIGAN DEPARTMENT OF TRANSPORTATION MDOT) SHARED STREETS AND SPACES GRANT APPLICATION MDOT offered a one- time Shared Streets and Spaces Grant. If awarded, the proposed grant application will implement several elements and recommendations from the recent 2024 Manistee River Street Corridor — Enhancements and Future Planning document finalized in February. The application is supported by the Downtown Development Authority. A resolution authorizing the submission of the grant application is due prior to the potential grant award in August 2024. MOTION by Grabowski, second by Smith to authorize the City' s MDOT Shared Streets and Spaces grant application resolution for improvements to River Street in the area of Pine and Spruce Streets. With a roll call vote this motion passed unanimously. I Page 1  77 PROCEEDINGS OF THE MANISTEE CITY COUNCIL- JULY 2, 2024 AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF ORDINANCE 24- 08, REPEAL OF CHAPTER 1028 RIVER STREET TRAFFIC FLOW, PARKING AND AMENITIES, OF THE CITY OF MANISTEE CODIFIED ORDINANCES Many of the recommendations from the Manistee River Street Corridor– Enhancements and Future Planning document, the City' s MDOT Shared Streets and Spaces grant application, and the existing parklets are inconsistent with Chapter 1028 of the City of Manistee Codified Ordinances. Attitudes have changed with time from emphasizing vehicular traffic to the current more pedestrian friendly downtown. As a result, the Downtown Development Authority is recommending the repeal of Chapter 1028. As an ordinance two separate readings are required. If this ordinance is introduced at this time, it could be adopted at the next regular meeting. MOTION by Pratt, second by Grabowski to introduce Ordinance 24- 08, repealing Chapter 1028 River Street Traffic Flow, Parking and Amenities. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF APPROVING THE PROFESSIONAL SERVICES AGREEMENT FOR THE MASTER PLAN UPDATE. The City of Manistee will be updating its Master Plan as well as updating zoning to meet the new RRC criteria for housing. The City received a Michigan State Housing Developing Authority Housing Readiness Incentive Grant to complete the updates to the Master Plan, which will include adding language to support zoning regulation changes to remove obstacles for housing. A Request for Proposals was advertised for the Master Plan update, the Planning Commission reviewed the proposals received, and is recommending Williams & Works to complete the Master Plan update. MOTION by Martin Pontiac, second by Lundberg to approve the professional service agreement with Williams Works and authorize the Mayor and City Clerk to execute the agreement. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None CONSIDERATION OF AN AD HOC LEGAL SERVICES REQUEST FOR PROPOSALS ( RFP) COMMITTEE The current Mika Meyers PLC agreement for general legal services was fully executed in August 2015 and the separate prosecution agreement with Mika Meyers PLC expired in 2021. The City would like to explore options and solicit proposals for legal services. The creation of a selection committee would be beneficial for this process. MOTION by Lundberg, second by Smith to establish an ad hoc Legal Services RFP Committee. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None MOTION by Smith, second by Bachman to designate Councilmember Lundberg to serve on the ad hoc Legal Services RFP committee. With a roll call vote this motion passed unanimously. AYES: Bachman, Smith, Lundberg, Sullivan, Pratt, Grabowski, and Martin Pontiac NAYS: None MOTION by Pratt, second by Grabowski to designate Mayor Pro- Tem Grabowski as a second member of council to serve on the ad hoc Legal Services RFP committee. I Page 2 78 PROCEEDINGS OF THE MANISTEE CITY COUNCIL- JULY 2, 2024 With a roll call vote this motion failed, 2- 5. AYES: Pratt and Grabowski NAYS: Bachman, Smith, Lundberg, Sullivan, and Martin Pontiac A REPORT FROM THE MANISTEE AREA CHAMBER OF COMMERCE, ECONOMIC DEVELOPMENT, AND DOWNTOWN DEVELOPMENT AUTHORITY Ms. Stacie Bytwork and Ms. Carmen Kott reported on the activities of Manistee Area Chamber of Commerce, Economic Development, and the Downtown Development Authority and responded to any questions the Council had regarding their activities. CITIZEN COMMENT Comments received by: John Helge, Tree Commission Chair Brian Carey, General Manager North Channel Brewing Sammie Lukaskiewicz, Manistee County Tourism Authority OFFICIALS AND STAFF Gambill provided information on the dredging being completed by the Army Corps of Engineers and issues that have occurred. Chief Glass added that safety precautions have been taken for pedestrian traffic. COUNCILMEMBERS Bachman, Smith, Lundberg, Pratt, Grabowski, and Martin Pontiac made inquiries and provided comments. ADJOURN MOTION by Lundberg to adjourn the meeting at 7: 59 p. m. ACS:7L-4-Kt-{ Heather Pefley, CMC/ MiPMC II City Clerk I Page 3