Housing Commission

CITY OF MANISTEE HOUSING COMMISSION Work Session Tuesday, August 13, 2013 Housing Commission Conference Room (Main Office) 4:00 P.M. AGENDA 1. Roll Call 2. Amendments to Agenda 3. Discussion Items  Presentation of 2014 Annual Plan Draft/Physical Needs Assessment Update o By phone conference with Mr. Scott DeKorte of M.C. Smith  Presentation of 2014 Operating Budget Draft 4. Commissioner Report/Comment 5. Motion to Adjourn UPCOMING MEETINGS: Date/Time Location Purpose Tuesday Office Conference Room Entrance Conference: August 20  Detroit Field Office Staff, Commissioners, Key Staff 2:00 PM Thursday Office Conference Room Exit Conference: August 22  Detroit Field Office Staff, Commissioners, Key Staff 9:00 AM Tuesday Council Chambers, City Hall Regular Meeting August 27 4:00 PM Discussion Notes Work Session: August 13, 2013 Clinton McKinven-Copus, Executive Director Discussion Items Presentation of 2014 Annual Plan Draft/Physical Needs Assessment Update Mr. Scott DeKorte, from our Architectural and Engineer firm M.C. Smith, will join us by phone to present the draft of the 2014 Annual Plan for the Housing Commission. The draft of the Annual Plan incorporates the recommendations from the 2011 Physical Needs Assessment (PNA) performed by EMG, Inc. The continuing challenge for the Housing Commission is the prioritizing of capital improvements/repairs detailed in the PNA with decreasing levels of funds from the HUD Capital Funds Program. Mr. DeKorte will present a road map that will address some of the Housing Commission’s most pressing capital improvements/repairs based on estimates of future Capital Funds Program funding. Adoption of the 2014 Annual Plan will follow these steps:  Presentation of draft to Commissioners at the August 13, 2013 work session  45 Day Public Comment Period Begins Wednesday, August 14 o Documents will be available for review at the Housing Commission office and on the website o All comments must be received in writing  45 Day Public Comment Period Ends Friday, September 27, 2013  PHA Annual Plan Presented to the Port City Resident Council o October 7, 2013 (Regular monthly meeting of the Port City Resident Council) o Residents are provided an opportunity to present their comments  Commission Hearing on the 2014 Public Housing Authority Annual Plan o Tuesday, October 8, 2013 4:00 PM Harborview Community Room o Commissioners will review received written comments o Commissioners will review, edit as necessary, and approve PHA Annual Plan 2014  PHA Annual Plan due to HUD Friday, October 18, 2013 Presentation of 2014 Operating Budget The 2014 (January 1—December 31) operating budget is based on current actuals of the 2013 operating budget. Congress continues to prepare the 2013-2014 (October 1—September 30) and it is unknown at this time the level of operating subsidy the Housing Commission will receive for fiscal year 2014. Upon adoption by Congress of the 2013-2014 Federal Budget the Commission Treasurer and Executive Director will review the adopted 2014 operating budget to determine it requires amending. The Commissioners are required to adopt the 2014 operating budget at the August 27, 2013 to meet the required submission to HUD by September 1, 2013. Executive Director Discussion Notes Special Meeting—August 5, 2013 Page 1 of 1  Capital Fund Program—Five-Year Action Plan – REVIEW DRAFT 8.8.13 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/30/20011 Part I: Summary PHA Name/Number Manistee Housing Locality (City/County & State) Original 5-Year Plan Revision No: 1 Commission – MI078 Manistee/Manistee, Michigan, 49660 Development Number and Work Statement Work Statement for Year 2 Work Statement for Year 3 Work Statement for Year 4 Work Statement for Year 5 A. Name for Year 1 FFY 2014 FFY 2015 FFY 2016 FFY 2017 FFY 2013 B. Physical Improvements Annual Statement 101,849 101,849 101,849 101,849 Subtotal 101,849 C. Management Improvements 20,000 20,000 20,000 20,000 20,000 D. PHA-Wide Non-dwelling 0 0 0 0 0 Structures and Equipment E. Administration 20,000 20,000 20,000 20,000 20,000 F. Other 10,000 10,000 10,000 10,000 10,000 G. Operations 40,000 40,000 40,000 40,000 40,000 H. Demolition I. Development J. Capital Fund Financing – Debt Service K. Total CFP Funds L. Total Non-CFP Funds M. Grand Total 191,849 191,849 191,849 191,849 191,849 ____________________________________________________________________________________________________________________________________________________________________ Page 1 of 6 form HUD-50075.2 (4/2008)  Capital Fund Program—Five-Year Action Plan – REVIEW DRAFT 8.8.13 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/30/20011 Part II: Supporting Pages – Physical Needs Work Statement(s) Work Work Statement for Year 1 Work Statement for Year: 2 Statement for FFY 2013 FFY 2014 Year 1 FFY Development Quantity Estimated Cost Development Quantity Estimated Cost 2012 Number/Name Number/Name General Description of General Description of Major Work Categories Major Work Categories See MI078-1: Scattered HA Wide MI078-1: Scattered HA Wide Sites Sites Annual SS1 – Roof Replacement $7,849.00 SS1 – Roof Replacement $17,000.00 Statement SS2 – Caulk Replacement $6,000.00 SS3 – Boiler $2,500.00 Replacement SS5 – Water Heater $2,500.00 Replacement MI078-2: Harborview 1 Building MI078-2: Harborview 1 Building Apartments Apartments HV1 – Waterproof Brick $40,000.00 HV2 – HVAC/Split $8,000.00 System HV-3 – Air Handler $15,000.00 Repair MI078-3: Century 1 Building MI078-3: Century 1 Building Terrace Terrace CT1 – Roof Replacement CT2 – Roof Repairs $6,000.00 CT3 – Corridor Lighting $56,849.00 Replacement CT4 – Generator Replacement CT6 – Stairwell Repair $42,000.00 Subtotal of Estimated Cost $101,849 Subtotal of Estimated Cost $101,849 ($191,849 total CFP) ($191,849 total CFP) ____________________________________________________________________________________________________________________________________________________________________ Page 2 of 6 form HUD-50075.2 (4/2008)  Capital Fund Program—Five-Year Action Plan – REVIEW DRAFT 8.8.13 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/30/20011 Part II: Supporting Pages – Physical Needs Work Statement(s) Work Work Statement for Year 3 Work Statement for Year: 4 Statement for FFY 2015 FFY 2016 Year 1 FFY Development Quantity Estimated Cost Development Quantity Estimated Cost 2012 Number/Name Number/Name General Description of General Description of Major Work Categories Major Work Categories See MI078-1: Scattered HA Wide MI078-1: Scattered HA Wide Sites Sites Annual SS4 – Furnace $5,000.00 Replacement Statement MI078-2: Harborview 1 Building MI078-2: Harborview 1 Building Apartments Apartments HV-4 – Elevators $96,849.00 HV4 – Elevators $101,849.00 MI078-3: Century 1 Building MI078-3: Century 1 Building Terrace Terrace CT4 – Generator Replacement Subtotal of Estimated Cost $101,849 Subtotal of Estimated Cost $101,849 ($191,849 total CFP) ($191,849 total CFP) ____________________________________________________________________________________________________________________________________________________________________ Page 3 of 6 form HUD-50075.2 (4/2008)  Capital Fund Program—Five-Year Action Plan – REVIEW DRAFT 8.8.13 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/30/20011 Part II: Supporting Pages – Physical Needs Work Statement(s) Work Work Statement for Year 5 Work Statement for Year: 6 Statement for FFY 2017 FFY 2018 Year 1 FFY Development Quantity Estimated Cost Development Quantity Estimated Cost 2013 Number/Name Number/Name General Description of General Description of Major Work Categories Major Work Categories See MI078-1: Scattered HA Wide MI078-1: Scattered HA Wide Sites Sites Annual SS6 – Roof $32,549.00 Replacement Statement MI078-2: Harborview 1 Building MI078-2: Harborview 1 Building Apartments Apartments HV4 – Elevators $69,300.00 MI078-3: Century 1 Building MI078-3: Century 1 Building Terrace Terrace CT5 – Roof $101,849.00 Replacement Subtotal of Estimated Cost $101,849 Subtotal of Estimated Cost $101,849 ($191,849 total CFP) ($191,849 total CFP) ____________________________________________________________________________________________________________________________________________________________________ Page 4 of 6 form HUD-50075.2 (4/2008)  Capital Fund Program—Five-Year Action Plan – REVIEW DRAFT 8.8.13 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/30/20011 Part III: Supporting Pages – Management Needs Work Statement(s) Work Work Statement for Year 2 Work Statement for Year: 3 Statement for FFY 2014 FFY 2015 Year 1 FFY Development Number/Name Estimated Cost Development Number/Name Estimated Cost 2013 General Description of Major Work Categories General Description of Major Work Categories See HA Wide Operations: General Housing Operations 40,000 HA Wide Operations: General Housing Operations 40,000 Annual Statement HA Wide Management Improvements: Staff 20,000 HA Wide Management Improvements: Staff 20,000 Training/Materials Training/Materials HA Wide Administrative Costs: Salary/Benefits for 20,000 HA Wide Administrative Costs: Salary/Benefits for 20,000 CFP Staff CFP Staff HA Wide Fees and Costs: Professional 10,000 HA Wide Fees and Costs: Professional 10,000 Services/Consulting for HA Projects Services/Consulting for HA Projects Subtotal of Estimated Cost $90,000 Subtotal of Estimated Cost $90,000 ($191,849 total CFP) ($191,849 total CFP) ____________________________________________________________________________________________________________________________________________________________________ Page 5 of 6 form HUD-50075.2 (4/2008)  Capital Fund Program—Five-Year Action Plan – REVIEW DRAFT 8.8.13 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Expires 8/30/20011 Part III: Supporting Pages – Management Needs Work Statement(s) Work Work Statement for Year 4 Work Statement for Year: 5 Statement for FFY 2016 FFY 2017 Year 1 FFY Development Number/Name Estimated Cost Development Number/Name Estimated Cost 2013 General Description of Major Work Categories General Description of Major Work Categories See HA Wide Operations: General Housing Operations 40,000 HA Wide Operations: General Housing Operations 40,000 Annual Statement HA Wide Management Improvements: Staff 20,000 HA Wide Management Improvements: Staff 20,000 Training/Materials Training/Materials HA Wide Administrative Costs: Salary/Benefits for 20,000 HA Wide Administrative Costs: Salary/Benefits for 20,000 CFP Staff CFP Staff HA Wide Fees and Costs: Professional 10,000 HA Wide Fees and Costs: Professional 10,000 Services/Consulting for HA Projects Services/Consulting for HA Projects Subtotal of Estimated Cost $90,000 Subtotal of Estimated Cost $90,000 ($191,849 total CFP) ($191,849 total CFP) ____________________________________________________________________________________________________________________________________________________________________ Page 6 of 6 form HUD-50075.2 (4/2008)