Housing Commission

CITY OF MANISTEE HOUSING COMMISSION Regular Meeting Minutes August 27, 2013 The Regular Meeting of the City of Manistee Housing Commission was held on August 27, 2013 at 4:00 p.m. at the City Council Chambers at City Hall. Members Present: • President Dale Priester • Vice-President Doug Parkes • Treasurer Elbert Purdom • Commissioner Donna Korzeniewski • Commissioner Cheryl Stephison Members Absent: • None Staff Present • Housing Coordinator Lorna Perski AF • Executive Director/Commission Secretary Clinton McKinven-Copus Amendments to the Agenda Under New Business – T • Add: Resolution 2013-13 Adoption of 2013 Annual Plan Revision 1 Annual Contributions D Contract for CFP 2013 MI33P07850113 • Move Resolution 2013-11 Updating of By-laws to the first item of review under new business Approval of Minutes R • Regular Meeting Minutes, July 23, 2013 • Regular Meeting Minutes, August 5, 2013 • Work Session Minutes, August 13, 2013 • Special Meeting Minutes, August 20, 2013 Motion to Approve: Donna Korzeniewski Motion Seconded: Doug Parkes Motion Approved Regular Meeting Minutes August 27, 2013 Page 2 New Business Resolution 2013-11 – Updating of By-Laws: Legal Counsel Mr. George Saylor presented updated By-laws to the Commissioners. The updated By-laws ensure that the Housing Commission’s By-laws are in compliance with Michigan Public Act 18. Mr. Saylor is working with the City of Manistee to ensure that the City Ordinance (Chapter 270 of the Codified Ordinances) comply with Michigan Public Act 18. Prior to enacting the updated By-laws for the Housing Commission they must be approved by the City Council. Commissioner Parkes suggested that there should have two Public Comment times on our agenda; one at the beginning of the agenda to comment on agenda items and one at the end for general comments. Commissioners concurred and instructed that this be included in the appropriate section of the updated By-laws. Items of note: AF • The Annual Meeting will be set to June, proceeding the regular meeting • Conflicts between HUD Regulation and State law are resolved as follows T o State law overrules regulations o Federal law overrules State law o D Motion to approve Resolution 2013-11 Updating of By-Laws with the change of a second Public Comment Period to be added to the Agenda R Motion to Approve: Doug Parkes Motion Seconded: Cheryl Stephison Motion Approved Resolution 2013-10 – Adoption of 2014 Fiscal Year Operating Budget: Items of note: • A $500.00 annual income for the pop machine was listed. We no longer have the pop machine. Pop machine income was removed. Motion to Approve: Cheryl Stephison Motion Second: Elbert Purdom Motion Approved Regular Meeting Minutes Augusta 27, 2013 Page 3 Resolution 2013-12 – Authorization to Negotiate Rental Agreement with Real Life Living Services, Inc.: Real Life Living wants to rent office space in the Century Terrace Building. This is a money making opportunity for the CMHC. We would need to make sure that it covers utilities and charge by the square foot for office space. This resolution will empower Clint with George Saylor’s and Doug Parkes assistance to come up with an agreement with Real Life Living Services, Inc. They have been working with clients in our building for 2½ years. Doug brought up the tax exempt status, and the fact that we may be charged property taxes on the amount of space that they use, since we current pay PILOT to the City of Manistee. Clint will bring information to the board for a vote. Resolution 2013-13 – Adoption of 2013 Annual Plan Revision 1 Annual Contributions Contract for CFP 2013: MI33P07850113: AF Executive Director, Clinton McKinven-Copus presented the revised 2013 Capital Funds Program Budget and amended Annual Contributions Contract to the Commissioners. Revisions were required by HUD regulations. Motion to Approve: Doug Parkes Motion Second: T Donna Korzeniewski Motion Approved Director’s Report DR Key Performance Indicators remain solid: • Current occupancy is 97% even though we have had several vacancies throughout the summer • Financial Reserves are at 3.82 months currently. By the end of this year, we should be at 4 months reserves. Finances The July 2013 Financial Statements were reviewed; there were no comments about the statements. Motion to Accept and Place on File: Donna Korzeniewski Motion Second: Elbert Purdom Motion Approved Communications There were no Communications at this meeting. Public Comment There were various Public Comments from those in attendance regarding vacancies, new washers and dryers that are continuously breaking down in high rise laundry rooms and possible playground equipment at Century Terrace for children of tenants/visitors. Commissioner Reports/Concerns There were no Commissioner Reports or Concerns. Motion to Adjourn Motion to Approve: Donna Korzeniewski Motion to Second: Cheryl Stephison Motion Approved Meeting adjourned at 4:42 p.m. AF T D _____________________________________ R Dale Priester President ____________________________________ Clinton McKinven-Copus Executive Director Commission Secretary