Housing Commission

273 sixth avenue, manistee, mi 49660 231-723-6201 office 231-723-8900 fax TDD/TTY 711 AGENDA City of Manistee Housing Commission Special Meeting Tuesday, October 4, 2022, 2:00 PM City Council Chambers, City of Manistee City Hall 1. Call to Order and Roll Call The President of the Board of Commissioners shall call the meeting to order. The Commission Secretary/Executive Director will make a written record of the Commissioner’s attendance 2. Public Comments on Agenda-Related Items The public comment section on agenda-related items is an opportunity for citizens to comment on agenda-related items only. The Board President shall recognize citizens in attendance for comments (limited to three minutes.) Letters submitted to the Housing Commission Board will not be read publicly. 3. Approval of Minutes a. Annual Meeting Minutes, July 26, 2022 b. Regular Meeting Minutes, July 26, 2022 4. Election of Officers a. Vice-President The President of the Board of Commissioners will solicit nominations for the position of Vice-President. Nominations are limited to members of the City of Manistee Housing Commission nominating another Commissioner to serve as the Vice-President. A Commissioner may also nominate themself. Upon closing nominations, President Priester will call for the vote to determine the Vice-President of the Board of Commissioners. Election shall occur by roll call vote. b. Nominations for and Election of Commission Treasurer The President of the Board of Commissioners will solicit nominations for the Treasurer of the Board of Commissioners. Nominations are limited to members of the City of Manistee Housing Commission nominating another Commissioner to serve as the Treasurer. A Commissioner may also nominate themself. Upon closing nominations, President Priester will call for the vote to determine the Treasurer of the Board of Commissioners. Election shall occur by roll call vote. CMHC Commission Meeting Page 1 of 26 October 4, 2022 5. Resolutions to be Considered for Adoption a. Resolution 2022-09 Flat Rent Schedule January 1, 2023 – December 31, 2023 b. Resolution 2022-10 Passbook Savings Rate December 1, 2022 – November 30, 2023 c. Resolution 2022-11 Amendment of Annual Meeting Resolution 2022-01 the Establishment of Regular Meetings 2022-2023 6. Reports and Communications The President will ask if there are reports from the following individuals or if we have received any other communication. If there are no reports, the individual may respond, “no report/comment.” a. Executive Director Report b. Staff Reports c. Commissioner Reports/Comments d. Received Communications 7. Public Comment Citizens may now make comments on the general Housing Commission affairs. Citizen comments are not limited to agenda items but should be directed to Housing Commission services, activities, or involvement areas. The City of Manistee Housing Commission’s Public Comment Policy limits each individual to a three [3] minute statement. The City of Manistee Housing Commission will receive public comments and respond later if the Housing Commission determines a response is appropriate. Letters submitted to the Housing Commission Board will not be read publicly. 8. Adjournment 9. Announcements and Upcoming Meetings a. Regular Commission Meeting Tuesday, October 25, 2022, 2:00 PM City Council Chambers CMHC Commission Meeting Page 2 of 26 October 4, 2022  273 sixth avenue, manistee, mi 49660 231-723-6201 office 231-723-8900 fax TDD/TTY 711 Meeting Minutes July 26, 2022 Annual Meeting Meeting Start Time: 4:00 PM 1. Clinton McKinven-Copus, Secretary of the Board, called the meeting to order, pending the election of the President of the Housing Commission. Roll Call: Commissioner Present Absent Excused Absent Non-Excused Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ Karen Goodman ☒ ☐ ☐ Kelly Tomaszewski ☐ ☒ ☐ James Bond ☒ ☐ ☐ Housing Commission Staff & Others Present: Staff Member Present Clinton McKinven-Copus, Executive Director/Commission Secretary ☒ Lindsay McIntyre, Deputy Director ☐ Cindy Scott, Financial Analyst ☒ Kevin Helminiak, Maintenance Crew Leader ☐ CMHC Commission Meeting Page 3 of 26 October 4, 2022  DRAFT 2. Nomination and Election of Board President. Clinton McKinven-Copus, Board Secretary, called for nominations for the position of Board President. Commissioner James Bond nominated Commissioner Dale Priester. Mr. McKinven-Copus calls for additional nominations. Hearing none, Mr. McKinven-Copus calls the vote. The record of the vote is as follows: Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Elected Karen Goodman ☒ ☐ ☐ ☐ Not Elected Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ Mr. McKinven-Copus turns the leadership of the Annual Meeting to President Priester. 3. Nomination and Election of Vice-President of the Board. President Priester calls for nominations for the position of Vice-President of the Board. Commissioner Gini Pelton nominated Commissioner Goodman. Commissioner James Bond nominated himself. President Priester calls for any additional nominations. Hearing none, President Priester calls the vote. The record of the vote is as follows: Nomination for Vice-President Karen Goodman Commissioner Yes No Absent Results Dale Priester ☐ ☒ ☐ Gini Pelton ☒ ☐ ☐ ☐ Elected Karen Goodman ☒ ☐ ☐ ☒ Not Elected Kelly Tomaszewski ☐ ☐ ☒ James Bond ☐ ☒ ☐ City of Manistee Housing Commission Annual Meeting Minutes Meeting Date: 07.26.2022 Page 2 of 5 CMHC Commission Meeting Page 4 of 26 October 4, 2022  DRAFT Nomination for Vice-President James Bond Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☐ ☒ ☐ ☐ Elected Karen Goodman ☐ ☒ ☐ ☒ Not Elected Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ A quorum of the Board of Commissioners is three Commissioners. Four Commissioners were present at the Annual Meeting. Each nominee received two votes. There was no election for a Vice-President. The Commissioners tabled the election of the Vice-President to August 23, 2022, the next Regular meeting of the Commissioners. 4. Nomination and Election of Treasurer of the Board. President Priester called for nominations for the position of Treasurer of the Board. Commissioner Karen Goodman nominated Commission Gini Pelton. Commissioner James Bond nominated Commissioner Kelly Tomaszewski. The Commissioners enter into a discussion of the responsibilities of the Treasurer of the Board. After the discussion, Commissioner Gini Pelton asks to have her nomination withdrawn to allow for the election of Commissioner Kelly Tomaszewski. President Priester calls for any additional nominations. Hearing none, President Priester calls the vote. The record of the vote is as follows: Nomination for Treasurer Kelly Tomaszewski Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Elected Karen Goodman ☒ ☐ ☐ ☐ Not Elected Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ The election of Commissioner Kelly Tomaszewski is pending her acceptance of the position. If Commissioner Kelly Tomaszewski does not accept the position, an election for the position of Treasurer will be conducted at the next Regular Meeting of the Commission on August 23, 2022. Commissioner Gini City of Manistee Housing Commission Annual Meeting Minutes Meeting Date: 07.26.2022 Page 3 of 5 CMHC Commission Meeting Page 5 of 26 October 4, 2022  DRAFT Pelton expressed an interest in the position of Treasurer if Commissioner Kelly Tomaszewski does not accept her election. 5. Commission Presidential Appointments. President Priester made the following committee appointments: a. Audit and Finance Committee 1) Chair (per By-Laws)---Commission Treasurer 2) Commission General Counsel 3) Commission President b. Personnel Committee 1) Vice-President 2) Kelly Tomaszewski 3) Commission General Counsel 6. Old Business. • None 7. New Business. Resolution # Title: Motion By: Second By: 2022-01 Establishment of Regular Meetings Bond Goodman Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Approved Karen Goodman ☒ ☐ ☐ ☐ Not Approved Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ City of Manistee Housing Commission Annual Meeting Minutes Meeting Date: 07.26.2022 Page 4 of 5 CMHC Commission Meeting Page 6 of 26 October 4, 2022  DRAFT 8. Meeting Adjourned. Adjournment Motion By: Second By: Time: 4:33 PM Goodman Bond Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Approved Karen Goodman ☒ ☐ ☐ ☐ Not Approved Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ Dale Priester Clinton McKinven-Copus President Executive Director/Secretary City of Manistee Housing Commission City of Manistee Housing Commission Annual Meeting Minutes Meeting Date: 07.26.2022 Page 5 of 5 CMHC Commission Meeting Page 7 of 26 October 4, 2022  273 sixth avenue, manistee, mi 49660 231-723-6201 office 231-723-8900 fax TDD/TTY 711 Meeting Minutes July 26, 2022 Regular Meeting Meeting Start Time: 4:34 P.M. Roll Call: Commissioner Present Absent Excused Absent Non-Excused Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ Karen Goodman ☒ ☐ ☐ Kelly Tomaszewski ☐ ☒ ☐ James Bond ☒ ☐ ☐ Housing Commission Staff & Others Present: Staff Member Present Clinton McKinven-Copus, Executive Director/Commission Secretary ☒ Lindsay McIntyre, Deputy Director ☐ Cindy Scott, Financial Analyst ☒ Kevin Helminiak, Maintenance Crew Leader ☐ Name Representing N/A Public Comment on Agenda Related Items: • None Amendments to the Agenda: • None CMHC Commission Meeting Page 8 of 26 October 4, 2022  DRAFT Consent Agenda: a. Approval of Minutes* 1. Meet Minutes, May 24, 2022 b. Financial Reports CMHC has redacted all personal identifying information of current and past program participants from our financial documents in compliance with the Federal Privacy Act. 1. Public Housing Financial Statements* 1. Public Housing Financial Statement* a. Not Available At This Time 2. Public Housing Bank Reconciliation* a. Not Available At This Time 3. Public Housing Current Year vs. Prior Year* a. Not Available At This Time 2. Domestic Violence Grant Program* 1. Domestic Violence Grant Program Financial Statement a. Not Available At This Time 2. Domestic Violence Bank Reconciliation a. Not Available At This Time 3. Security Deposits Reconciliation* 1. Security Deposit Reconciliation a. Not Available At This Time c. Resolutions Consent Agenda resolutions are matters of compliance with the U.S. Department of Housing and Urban Development or federal law that requires adopting a policy or providing public housing benefits. The contents of these resolutions, such as compliance items, policy, and regulations, are not debatable but are required for regulatory compliance. 1. Listed by Number and Title a. Resolution 2022-08: Write Off of Doubtful Accounts July 2022* Commission Pelton requested the removal of Resolution 2022-08 from the consent agenda Consent Agenda Motioned By: Second By: Bond Pelton Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Approved Karen Goodman ☒ ☐ ☐ ☐ Not Approved Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ City of Manistee Housing Commission Regular Meeting Minutes Meeting Date: July 26, 2022 Page 2 of 4 CMHC Commission Meeting Page 9 of 26 October 4, 2022  DRAFT Old Business: • None New Business: Resolution # Title: Write Off of Doubtful Accounts Motion By: Second By: 2022-08 July 2022 Bond Goodman Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Approved Karen Goodman ☒ ☐ ☐ ☐ Not Approved Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ Reports and Communications: Executive Director Clinton McKinven-Copus presented information concerning the structure and operation of Center Terrace and Harborview, now under the ownership of CT HV Limited Dividend Housing Association. Related to this discussion, Mr. McKinven-Copus presented information on the general pest management of these two properties, focusing on the plan to treat and eliminate bed bugs. Public Comment: • None Meeting Adjourned Adjournment Motion By: Second By: Time: 5:28 P.M. Pelton Bond Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Approved Karen Goodman ☒ ☐ ☐ ☐ Not Approved Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ City of Manistee Housing Commission Regular Meeting Minutes Meeting Date: July 26, 2022 Page 3 of 4 CMHC Commission Meeting Page 10 of 26 October 4, 2022  DRAFT Dale Priester Clinton McKinven-Copus President Executive Director/Secretary City of Manistee Housing Commission City of Manistee Housing Commission Regular Meeting Minutes Meeting Date: July 26, 2022 Page 4 of 4 CMHC Commission Meeting Page 11 of 26 October 4, 2022  Memo To: CMHC Board of Commissioners From: Clinton McKinven-Copus Executive Director Date: October 4, 2022 Subject: Resolution 2022-09 Flat Rent Schedule 2023 Commissioners, The Quality Housing and Work Responsibility Act of 1998, Section 523, requires Public Housing Authorities to set the Flat Rent Schedule annually for the coming year. In addition, federal law requires that the Flat Rents be no lower than 80% of the fair market rent. The fair market rent for our county is set by HUD annually. Each year, at the time of the resident's recertification, CMHC must provide the resident with the choice of income- based rent or flat rent. Documents for Resolution 2022-09 are: • Resolution 2022-09 Flat Rent Schedule 2023 • The Flat Rent Schedule • The Flat Rent Schedule Comparison 2022-2023 The Flat Rent Schedule formula required by HUD is as follows: Fair Market Rent for Bedroom SizeA X 0.80 = Flat Rent for Bedroom SizeA AIs number of bedrooms The annual adoption of the Flat Rent Schedule, using the formula established by HUD, is required. The PHA cannot alter the established Fair Market Rent or the formula. Recommendation: Approve, as required by HUD. Clinton McKinven-Copus Executive Director ATTACHMENTS: • Resolution 2022-09 Flat Rent Schedule 2023 • The Flat Rent Schedule • The Flat Rent Schedule Comparison 2022-2023 CMHC Commission Meeting Page 12 of 26 October 4, 2022  RESOLUTION 2022-09 Flat Rent Schedule January 1, 2023 – December 31, 2023 WHEREAS, the Quality Housing and Work Responsibility Act of 1998, Section 523, requires that all Housing Agencies establish a Flat Rent Schedule, and WHEREAS, Housing Agencies are required to review and update the Flat Rent Schedule to ensure that Flat Rents are no less than 80 percent of the fair market rent (FMR) as established by HUD; NOW, THEREFORE, on the motion of Commissioner - , supported by Commissioner - , and voted upon as follows, BE IT RESOLVED, that the CMHC adopts the following resolution: NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Manistee Housing Commission, in accordance with HUD regulations, sets a Flat Rent Schedule for the period of January 1, 2023 – December 31, 2023, as documented in the flat rent schedule for that period. The revised flat rent schedule shall be effective January 1, 2023, and implemented at the family’s next annual rent option or reexamination. Commissioner Approve Against Absent Dale Priester ☐ ☐ ☐ Gini Pelton ☐ ☐ ☐ Karen Goodman ☐ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☐ ☐ ☐ ☐ RESOLUTION DECLARED ☐ Passed ☐ Failed CMHC Commission Meeting Page 13 of 26 October 4, 2022 CERTIFICATION By the President and Executive Director’s signatures below, it is CERTIFIED that on October 4, 2022, the City of Manistee Housing Commission Board of Commissioners approved Resolution 2022-09 and that the foregoing is a true and correct copy. _________________________________ _________________________________ Dale Priester, President Clinton McKinven-Copus, Executive Director CMHC Commission Meeting Page 14 of 26 October 4, 2022  273 sixth avenue, manistee, mi 49660 231-723-6201 office 231-723-8900 fax TDD/TTY 711 City of Manistee Housing Commission Flat Rent Schedule Effective: January 1, 2023–December 31, 2023 All Properties: 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom $556.80 $732.80 $914.40 $984.80 Public housing residents who choose Flat Rent instead of Income-Based Rent also qualify for a utility allowance for resident-paid utilities. Flat Rent shall be reduced by the appropriate utility allowance [please refer to the current CMHC utility allowance schedule] for qualifying tenants. Approving Resolution 2022-09 CMHC Commission Meeting Page 15 of 26 October 4, 2022  273 sixth avenue, manistee, mi 49660 231-723-6201 office 231-723-8900 fax TDD/TTY 711 City of Manistee Housing Commission Flat Rent Schedule Comparison 2022 to 2023 All Properties: Year 1 Bedroom 2 Bedroom 3 Bedroom 4 Bedroom 2022 Flat Rent1 $514.40 $676.80 $857.60 $917.60 2023 Flat Rent Proposed1 $556.80 $732.80 $914.40 $984.80 Dollar Amount Change +$42.40 +56.00 +$56.80 +$67.20 Fair Market Rent 20222 $643.00 $846.00 $1,072.00 $1,147.00 Fair Market Rent 20232 $696.00 $916.00 $1,143.00 $1,231.00 Percentage Changed 8% 8% 7% 7% Tenants who choose Flat Rent instead of Income-Based Rent also qualify for a utility allowance for tenant-paid utilities. Flat Rent shall be reduced by the appropriate utility allowance [please refer to the current CMHC utility allowance schedule] for qualifying tenants. 1HUD regulations require that Flat Rents are at least 80% of Fair Market Rent 2HUD sets the Fair Market Rent for every County throughout the U.S. CMHC Commission Meeting Page 16 of 26 October 4, 2022  Memo To: CMHC Board of Commissioners From: Clinton McKinven-Copus Executive Director Date: October 4, 2022 Subject: Resolution 2022-10 Passbook Savings Rate 2003 Commissioners, The CMHC is required by the Public and Indian Housing (PIH) Notice 2012-29 to set the Passbook Savings Rates used to determine the annual income earned on investments held by eligible program participants (residents). PIH Notice 2012-29 establishes that the Passbook Savings Rate is considered within "Safe Harbor" when it is based on the Savings National Rate as calculated by the Federal Deposit Insurance Corporation (FDIC) On September 15, 2022, I checked the FDIC website (https://www.fdic.gov/resources/bankers/national- rates/index.html#) and determined the Passbook Savings Rate for the December 1, 2022-November 30, 2023 is .13. I have included a printout of the FDIC with this packed. Documents for Resolution 2022-10 are: • The Resolution • The printout of the FDIC webpage to determine the Passbook Savings Rate HUD requires the adoption of the annual Passbook Savings Rate. Additionally, the PHA cannot alter how the Passbook Savings Rate is determined. Recommendation: Approve, as required by HUD. Clinton McKinven-Copus Executive Director ATTACHMENTS: • Resolution 2022-10 Passbook Savings Rate December 1, 2022–November 30, 2023 • The printout of the FDIC webpage to determine the Passbook Savings Rate CMHC Commission Meeting Page 17 of 26 October 4, 2022  RESOLUTION 2022-10 Passbook Savings Rate December 1, 2022 – November 30, 2023 WHEREAS, the City of Manistee Housing Commission (CMHC), a Public Housing Authority (PHA) of the U.S. Department of Housing and Urban Development (HUD), is required by Public and Indian Housing (PIH) Notice 2012-29 to annually set the Passbook Savings Rate used to determine income earned on investments held by eligible program participants (residents); and WHEREAS, PIH 2012-29 establishes that a PHA’s establishment of the Passbook Savings Rate is considered within “Safe Harbor” when based on the Savings National Rate as calculated by the Federal Deposit Insurance Corporation (FDIC), and WHEREAS, the National Savings Rate calculated by the FDIC and updated on August 15, 2022, is 0.13; NOW, THEREFORE, on the motion of Commissioner - supported by Commissioner - and voted upon as follows, BE IT RESOLVED, that the CMHC adopts the following resolution: NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Manistee Housing Commission, • Sets the December 1, 2022 – November 30, 2023, Passbook Savings Rate at 0.13, and • Approves the use of the Passbook Savings Rate, as herein set, for use in the calculation of income for eligible program participants (residents) of the City of Manistee Housing Commission Commissioner Approve Against Absent Dale Priester ☐ ☐ ☐ Gini Pelton ☐ ☐ ☐ Karen Goodman ☐ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☐ James Bond ☐ ☐ ☐ RESOLUTION DECLARED ☐ Passed ☐ Failed CMHC Commission Meeting Page 18 of 26 October 4, 2022 CERTIFICATION By the President and Executive Director’s signatures below, it is CERTIFIED that on October 4, 2022, the City of Manistee Housing Commission Board of Commissioners approved Resolution 2022-10 and that the foregoing is a true and correct copy. _________________________________ _________________________________ Dale Priester, President Clinton McKinven-Copus, Executive Director CMHC Commission Meeting Page 19 of 26 October 4, 2022 01231445ÿ2788ÿ9 7ÿÿÿÿÿ MNOPÿRR SPTNUVWPT RR XYZ[PVT )*+,-./ÿ1-/23.4-ÿ5-+6-. 7*682+*9ÿ1*6-/ÿ*+:ÿ1*6-ÿ5*;/ <=>?@=Aÿ<CD=ÿECFC@GÿHIJÿKLKK \]^_ÿabc]_dceÿfghg^_ÿijkÿlmll £¤¥¦§¨¤©ÿ«¤¥¬­ÿ¤¨®ÿ«¤¥¬ÿ̄¤°­ÿ±§²¬ ³´zµ¶o·¸ÿ¹yqz¸ nopqrstÿvwxyqz {|ÿ}=~=€=ÿHIJÿKLKLJÿG‚=ÿƒ}„ÿ†‡ˆAÿ‡‰ÿ}?=~G‡@ÿˆŠŠ‡>=Aÿˆÿƒ?|ˆDÿ<CD=ÿ‹ÿŒ}ƒÿˆ?|Fÿ~=Gˆ?| =>?@?‡|@ÿG‡ÿG‚=ÿ?|G==@GÿˆG=ÿ=@G?~G?‡|@ÿˆŠŠD?~ˆ€D=ÿG‡ÿD=@@ÿG‚ˆ|ÿŽ=DDÿ~ˆŠ?GˆD?=Aÿ?|@G?GCG?‡|@ÿˆ@ A=‘|=Aÿ?|ÿ’=~G?‡|ÿ“”ÿ‡‰ÿG‚=ÿƒ=A=ˆDÿ}=Š‡@?Gÿ„|@Cˆ|~=ÿE~G•JÿŽ‚?~‚ÿˆ=ÿ=–=~G?>=ÿ‡|ÿEŠ?DÿHJÿKLKH— ˜‚=ÿ?|G==@GÿˆG=ÿ=@G?~G?‡|@ÿF=|=ˆDD™ÿD??GÿˆÿD=@@ÿG‚ˆ|ÿŽ=DDÿ~ˆŠ?GˆD?=Aÿ?|@G?GCG?‡|ÿ‰‡ÿ@‡D?~?G?|F A=Š‡@?G@ÿ€™ÿ‡–=?|FÿˆG=@ÿG‚ˆGÿ@?F|?‘~ˆ|GD™ÿ=š~==AÿˆG=@ÿ?|ÿ?G@ÿŠ=>ˆ?D?|Fÿˆ=G— ˜‚=ÿƒ?|ˆDÿ<CD=ÿ=A=‘|=AÿG‚=ÿ›|ˆG?‡|ˆDÿˆG=œÿˆ@ÿG‚=ÿˆ>=ˆF=ÿ‡‰ÿˆG=@ÿŠˆ?Aÿ€™ÿˆDDÿ?|@C=AÿA=Š‡@?G‡™ ?|@G?GCG?‡|@ÿˆ|Aÿ~=A?GÿC|?‡|@ÿ‰‡ÿŽ‚?~‚ÿAˆGˆÿ?@ÿˆ>ˆ?Dˆ€D=JÿŽ?G‚ÿˆG=@ÿŽ=?F‚G=Aÿ€™ÿ=ˆ~‚ÿ?|@G?GCG?‡|@ @‚ˆ=ÿ‡‰ÿA‡=@G?~ÿA=Š‡@?G@—ÿ˜‚=ÿ›|ˆG?‡|ˆDÿˆG=ÿ~ˆŠœÿ?@ÿ~ˆD~CDˆG=Aÿˆ@ÿG‚=ÿ‚?F‚=ÿ‡‰žÿH•ÿG‚=ÿ|ˆG?‡|ˆD ˆG=ÿŠDC@ÿŸIÿ€ˆ@?@ÿŠ‡?|G@ÿ‡ÿK•ÿHKLÿŠ=~=|Gÿ‡‰ÿG‚=ÿ~C=|Gÿ™?=DAÿ‡|ÿ@??DˆÿˆGC?G™ÿ¡—’—ÿ˜=ˆ@C™ ‡€D?FˆG?‡|@ÿŠDC@ÿŸIÿ€ˆ@?@ÿŠ‡?|G@—ÿ˜‚=ÿ|ˆG?‡|ˆDÿˆG=ÿ~ˆŠÿ‰‡ÿ|‡|‹ˆGC?G™ÿA=Š‡@?G@ÿ?@ÿG‚=ÿ‚?F‚=ÿ‡‰ G‚=ÿ|ˆG?‡|ˆDÿˆG=ÿŠDC@ÿŸIÿ€ˆ@?@ÿŠ‡?|G@ÿ‡ÿG‚=ÿ‰=A=ˆDÿ‰C|A@ÿˆG=ÿŠDC@ÿŸIÿ€ˆ@?@ÿŠ‡?|G@— EÿD=@@ÿG‚ˆ|ÿŽ=DDÿ~ˆŠ?GˆD?=Aÿ?|@G?GCG?‡|ÿˆ™ÿC@=ÿG‚=ÿ›D‡~ˆDÿˆG=ÿ~ˆŠœÿ?|ÿŠDˆ~=ÿ‡‰ÿG‚=ÿ|ˆG?‡|ˆDÿˆG= ~ˆŠÿ‰‡ÿA=Š‡@?G@ÿFˆG‚==Aÿ‰‡ÿŽ?G‚?|ÿG‚=ÿ?|@G?GCG?‡|@ÿD‡~ˆDÿˆ=Gÿˆ=ˆ—ÿ˜‚=ÿƒ?|ˆDÿ<CD=ÿ=A=‘|=A G‚=ÿ›D‡~ˆDÿˆG=ÿ~ˆŠœÿ‰‡ÿˆÿŠˆG?~CDˆÿA=Š‡@?GÿŠ‡AC~Gÿˆ@ÿ¢LÿŠ=~=|Gÿ‡‰ÿG‚=ÿ‚?F‚=@GÿˆG=ÿ‡–==Aÿ‡| CMHC Commission Meeting Page 20 of 26 October 4, 2022 711!1"#"1$%"1&"1'( 01231445ÿ2788ÿ9 7ÿÿÿÿÿ )*+ÿ-+./01)ÿ.2/-34)ÿ56ÿ78ÿ180)1)3)1/8ÿ/2ÿ42+-1)ÿ381/8ÿ744+.)189ÿ-+./01)0ÿ7)ÿ7ÿ.*60147:ÿ:/47)1/8 ;1)*18ÿ)*+ÿ180)1)3)1/8<0ÿ:/47:ÿ=72>+)ÿ72+7? @8ÿ744/2-784+ÿ;1)*ÿA+4)1/8ÿBBC?CD-EFÿ78ÿ18032+-ÿ-+./01)/26ÿ180)1)3)1/8ÿ)*7)ÿ0++>0ÿ)/ÿ.76ÿ7ÿ27)+ÿ/G 18)+2+0)ÿ3.ÿ)/ÿ1)0ÿ:/47:ÿ=72>+)ÿ27)+ÿ47.ÿ0*7::ÿ.2/H1-+ÿ8/)14+ÿ78-ÿ+H1-+84+ÿ/Gÿ)*+ÿ*19*+0)ÿ27)+ÿ.71- /8ÿ7ÿ.72)143:72ÿ-+./01)ÿ.2/-34)ÿ18ÿ)*+ÿ180)1)3)1/8<0ÿ:/47:ÿ=72>+)ÿ72+70ÿ)/ÿ)*+ÿ7..2/.217)+ÿIJ@K 2+91/87:ÿ-12+4)/2?ÿL*+ÿ180)1)3)1/8ÿ0*7::ÿ3.-7)+ÿ1)0ÿ+H1-+84+ÿ78-ÿ47:43:7)1/80ÿG/2ÿ+M10)189ÿ78-ÿ8+; 744/38)0ÿ=/8)*:6ÿ38:+00ÿ/)*+2;10+ÿ180)234)+-ÿ56ÿ)*+ÿ7..2/.217)+ÿIJ@Kÿ2+91/87:ÿ-12+4)/2Fÿ78- 2+)718ÿ034*ÿ18G/2=7)1/8ÿ7H71:75:+ÿG/2ÿ7)ÿ:+70)ÿ)*+ÿ);/ÿ=/0)ÿ2+4+8)ÿ+M7=187)1/8ÿ464:+0ÿ78-Fÿ3./8 )*+ÿIJ@K<0ÿ2+N3+0)Fÿ.2/H1-+ÿ)*+ÿ-/43=+8)7)1/8ÿ)/ÿ)*+ÿ7..2/.217)+ÿIJ@Kÿ2+91/87:ÿ/O4+ÿ78-ÿ)/ +M7=187)1/8ÿ0)7Pÿ-32189ÿ786ÿ0350+N3+8)ÿ+M7=187)1/80? QRSTUVWÿYZT[ÿ\Z]ÿ^S_R`aZTbRSÿZcÿR_ÿdefecTÿghiÿjkjj lmnopqr yzrqo{z| yzrqo{z|ÿlmnopqr tmzpvt‚ tmzpvt‚ÿƒqm|uÿ yzrqo{z| stouvwrpÿ lmnopqr }zrmpÿ ƒqm| uÿ }zr mÿ~znÿu€vp rmu }zrm }zrmpÿŽ }zrmÿ~znÿu€vprmu ~zn A7H1890 „?B „?†† ‡?B‡ B?„C @8)+2+0) „?„B „?C† ‡?B‡ B?„C K*+4>189 ˆ/8+6 „?‰ „?†Š ‡?B‡ B?„C ˆ72>+) ÿ=/8)*ÿKJ „?„‹ „?† ‡?‡‡ B?‰ Bÿ=/8)*ÿKJ „?‡ „?†C ‡?‰ B?‹‰ ‹ÿ=/8)*ÿKJ „?‡C ?„‡ ‡?Š ‰?‡‰ ‡ÿ=/8)*ÿKJ „?‰‹ ?‡ ‡?Š† ‰?BB ‡‰ÿ=/8)*ÿKJ „?Œ ?‡‹ ‡?†Š ‰?‡‡ CMHC Commission Meeting Page 21 of 26 October 4, 2022 711!1"#"1$%"1&"1'( 01231445ÿ2788ÿ9 7ÿÿÿÿÿ *+,-./0 780/-98: 780/-98:ÿ*+,-./0 ?2+8.42@ ?2+8.42@ÿA/+:3ÿ 780/-98: 12-3450.ÿ€ *+,-./0 ;80+.ÿ A/+: 3ÿ‚ ;80+ÿ<8,ÿ=3>4.0+3 ;80+ ;80+.ÿ ;80+ÿ<8,ÿ=3>4.0+3  <8, BCÿEFGHIÿJK LMNO PMQR QMSB OMPN OSÿEFGHIÿJK LMNN PMBL TU TU CLÿEFGHIÿJK LMCO PMBR QMVL BMRR WIXÿYKZJÿ[X\]Gÿ^F_HG̀\ÿHIXÿT]HF̀G]aÿb]HXÿ]Gcÿb]HXÿJ]^ÿFGÿd]eÿPSfÿQLLRMÿK]H]ÿ̀_ÿGFHÿ]g]à][aX ^hF̀hÿHFÿd]eÿPSfÿQLLRMÿK]H]ÿihFEÿd]eÿQLLRÿHIhFj\Iÿd]hkIÿBPfÿQLQPfÿhXlXkH_ÿHIXÿk]akja]HF̀Gÿ̀G XmXkHÿ]HÿHI]HÿHÈXÿn]gXh]\X_ÿoX`\IHXcÿ[eÿ[h]GkIfÿ]GcÿGFHÿ̀GkajcG̀\ÿkhXcH̀ÿjGF̀G_pfÿoIàXÿc]H] ^F_HXcÿ]iHXhÿd]hkIÿBPfÿQLQPfÿhXlXkH_ÿHIXÿk]akja]HF̀GÿcX_kh`[Xcÿ][FgXM WI`_ÿI`_HFhk̀]aÿc]H]ÿk]Gÿ[Xÿ]kkX__Xcÿ]HÿqhXgF̀j_ÿb]HX_M WIXÿEFGHIaeÿh]HXÿk]^ÿ̀GiFhE]HF̀Gÿoàaÿ[Xÿ^j[à_IXcÿXgXheÿBhcÿdFGc]eÿFiÿX]kIÿEFGHIMÿrIXGÿHIX BhcÿdFGc]eÿi]aa_ÿFGÿ]ÿYXcXh]aÿIFàc]efÿHIXÿh]HXÿk]^ÿ̀GiFhE]HF̀Gÿoàaÿ[Xÿ^j[à_IXcÿFGÿHIXÿGXsH [j_G̀X__ÿc]eMÿUaaÿ^j[à_IXcÿh]HX_ÿ]GcÿeX̀ac_ÿ]hXÿ[]_XcÿFGÿ̀GiFhE]HF̀Gÿ]g]à][aXÿFGÿHIXÿa]_H [j_G̀X__ÿc]eÿFiÿHIXÿ^hF̀hÿEFGHIÿXGcÿnGFHXtÿh]HX_ÿ]GcÿeX̀ac_ÿ^j[à_IXcÿFGÿU^hàÿPfÿQLQPfÿ]hXÿ[]_Xc FGÿ̀GiFhE]HF̀Gÿ]g]à][aXÿ]_ÿFiÿYX[hj]heÿQCfÿQLQPpM PZiÿ]Gÿ̀G_HH̀jHF̀Gÿ_XXu_ÿHFÿFmXhÿ]ÿ^hFcjkHÿoH̀Iÿ]GÿFmvHXGFhÿE]HjhH̀eÿHI]Hÿ̀_ÿGFHÿFmXhXcÿ[eÿ]GFHIXh G̀_HH̀jHF̀GÿoH̀IG̀ÿ̀H_ÿaFk]aÿE]huXHÿ]hX]fÿFhÿiFhÿoIk̀IÿHIXÿYKZJÿcFX_ÿGFHÿ^j[à_IÿHIXÿG]HF̀G]aÿh]HX k]^fÿHIXÿ̀G_HH̀jHF̀Gÿoàaÿ[XÿhXwjh̀XcÿHFÿj_XÿHIXÿh]HXÿFmXhXcÿFGÿHIXÿGXsHÿaFoXhÿFGvHXGFhÿE]HjhH̀e iFhÿHI]HÿcX^F_H̀ÿ^hFcjkHÿoIXGÿcXHXhEG̀G̀\ÿ̀H_ÿ]^^àk][aXÿG]HF̀G]aÿFhÿaFk]aÿh]HXÿk]^fÿhX_^XkHg̀XaeM YFhÿXs]E^aXfÿ]Gÿ̀G_HH̀jHF̀Gÿ_XXuG̀\ÿHFÿFmXhÿ]ÿQCvEFGHIÿkXhHx̀k]HXÿFiÿcX^F_H̀ÿEj_Hÿj_XÿHIXÿh]HX FmXhXcÿiFhÿ]ÿQOvEFGHIÿJKÿHFÿcXHXhEG̀XÿHIXÿ]^^àk][aXÿG]HF̀G]aÿFhÿaFk]aÿh]HXÿk]^M QÿyFjhkXtÿyzqÿJ]^H̀]aÿZ{ÿqhF|ÿyT}ÿYG̀]Gk`]aÿK]H]MÿJ]akja]HF̀G_tÿYKZJMÿy]gG̀\_ÿ]Gcÿ̀GHXhX_HÿkIXkuG̀\ ]kkFjGHÿh]HX_ÿ]hXÿ[]_XcÿFGÿHIXÿ~QfNLLÿ^hFcjkHÿHX̀hfÿoIàXÿEFGXeÿE]huXHÿ]GcÿkXhHx̀k]HXÿFi cX^F_H̀ÿh]HX_ÿhX^hX_XGHÿ]Gÿ]gXh]\XÿFiÿHIXÿ~PLfLLLÿ]Gcÿ~PLLfLLLÿ^hFcjkHÿHX̀h_MÿUkkFjGHÿHe^X_ÿ]Gc E]HjhH̀X̀_ÿ^j[à_IXcÿ̀GÿHIX_XÿH][aX_ÿ]hXÿHIF_XÿEF_HÿkFEEFGaeÿFmXhXcÿ[eÿHIXÿ[]Gu_ÿ]Gc [h]GkIX_ÿiFhÿoIk̀IÿoXÿI]gXÿc]H]ÿnFGvHXGFhÿE]HjhH̀X̀_pM BÿWIXÿHhX]_jheÿeX̀ac_ÿnHhX]_jheM\Fgpÿ]hXÿHIF_Xÿ^j[à_IXcÿ[eÿHIXÿMyMÿKX^]hHEXGHÿFiÿHIXÿWhX]_jhe oH̀IÿHIXÿ_]EXÿE]HjhH̀X̀_ÿ]_ÿHIXÿà_HXcÿJKÿHXGFh_MÿYFhÿGFGvE]HjhH̀eÿcX^F_H̀_fÿoIXhXÿHIXhXÿ̀_ÿGF kFE^]h][aXÿHhX]_jheÿeX̀acfÿHIXÿeX̀acÿj_Xcÿ̀_ÿHIXÿXmXkHg̀XÿiXcXh]aÿijGc_ÿnGXoeFhuiXcMFh\pÿh]HX CMHC Commission Meeting Page 22 of 26 October 4, 2022 711!1"#"1$%"1&"1'( 01231445ÿ2788ÿ9 7ÿÿÿÿÿ )*+,-./01ÿ+3ÿ4/0ÿ501067,ÿ80.0690ÿ:7;<ÿ=>ÿ?0@ÿA=6<Bÿ?=40Cÿ4/0ÿDEÿF607.*63ÿ1=0.ÿ;=4ÿ)*+,-./ÿ7ÿGH 3076ÿF607.*63ÿ6740B I04ÿ0J7-,ÿ7,064.ÿ@/0;ÿ4/0ÿ;74-=;7,ÿ6740.ÿ760ÿ*)17401B CMHC Commission Meeting Page 23 of 26 October 4, 2022 711!1"#"1$%"1&"1'(  Memo To: CMHC Board of Commissioners From: Clinton McKinven-Copus Executive Director Date: October 4, 2022 Subject: Resolution 2022-11 Amendment of Annual Meeting Resolution 2022-01 Establishment of Regular meetings for 2022-2023 Commissioners, Resolution 2022-11 amends Annual Meeting Resolution 2022-01 and changes the time of our monthly meeting from 4:00 PM to 2:00 PM, on the fourth Tuesday of each month, or as otherwise listed. The resolution is the result of the surveys you participated in searching for a new date and meeting time for our meetings. Documents for Resolution 2022-10 are: • The Resolution Recommendation: Approve, as required by HUD. Clinton McKinven-Copus Executive Director ATTACHMENTS: • Resolution 2022-11 Amendment of Annual Meeting Resolution 2022-01 Establishment of Regular Meetings for 2022-2023 CMHC Commission Meeting Page 24 of 26 October 4, 2022  RESOLUTION 2022-11 Amendment of Annual Meeting Resolution 2022-01 the Establishment of Regular Meetings for 2022–2023 WHEREAS the City of Manistee Housing Commission (CMHC) Board of Commissioners (BOC) adopted Annual Meeting Resolution 2022-01 at its Annual Meeting on July 26, 2022, and WHEREAS The CMHC BOC requested that a survey of the Commissioners be conducted to determine a date and time for Commission meetings more conducive to having a quorum of Commissioners at its meeting, and WHEREAS, Executive Director Clinton McKinven-Copus surveyed the Commissioners using Survey Monkey to determine a date and time more conducive to having a quorum at the BOC meetings, and WHEREAS, the results of the survey determined that the fourth Tuesday of each month, at 2:00 PM, is the best time for the BOC to hold its meetings; NOW, THEREFORE, on the motion of Commissioner , supported by Commissioner , and voted upon as follows, BE IT RESOLVED, that the CMHC adopts the following resolution: NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Manistee Housing Commission Board of Commissioners amends the adopted schedule of regular meetings for 2022-2023 as follows: • Tuesday, October 25, 2022 • *Tuesday, November 15, 2022 (Presentation of the fiscal year 2023 public housing budget) • *Tuesday, December 13, 2022 (HUD Requirement-adoption of the fiscal year 2023 public housing budget) • Tuesday, January 24, 2023 • Tuesday, February 28, 2023 • Tuesday, March 28, 2023 • Tuesday, April 25, 2023 • Tuesday, May 23, 2023 • Tuesday, June 27, 2023 (Annual Meeting and Regular Meeting) *Denotes a meeting with the required adoption of regulatory items. A quorum is required to conduct business. A quorum is three (3) Commissioners. CMHC Commission Meeting Page 25 of 26 October 4, 2022 IT IS FURTHER RESOLVED that regular meetings shall be at 2:00 PM and held in the Council Chambers of City Hall, 70 Maple St. The CMHC shall post meeting notices and cancelations at the following locations: • City of Manistee website www.manisteemi.gov/ • CMHC Main office window (located at Harborview Apartments) BE IT FURTHER RESOLVED that the City of Manistee Housing Commission Board of Commissioners shall establish work sessions on an as-needed basis. Work sessions shall be at 4:00 PM and held in the Council Chambers of City Hall, 70 Maple St. The CMHC shall post meeting notices and cancellations at the following locations: • City of Manistee website www.manisteemi.gov/ • CMHC Main office window (located at Harborview Apartments) Commissioner Approve Against Absent Dale Priester ☐ ☐ ☐ Gini Pelton ☐ ☐ ☐ Karen Goodman ☐ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☐ James Bond ☐ ☐ ☐ RESOLUTION DECLARED ☐ Passed ☐ Failed CERTIFICATION By the signatures of the President and Executive Director below, it is CERTIFIED that on October 4, 2022, the City of Manistee Housing Commission Board of Commissioners approved Resolution 2022- 11 and that the foregoing is a true and correct copy. _________________________________ _________________________________ Dale Priester, President Clinton McKinven-Copus, Executive Director CMHC Commission Meeting Page 26 of 26 October 4, 2022