Housing Commission

273 sixth avenue, manistee, mi 49660 231-723-6201 office 231-723-8900 fax TDD/TTY 711 AGENDA City of Manistee Housing Commission Tuesday, November 15, 2022, 2:00 PM City Council Chambers City of Manistee City Hall 1. Call to Order and Roll Call The President of the Board of Commissioners shall call the meeting to order. The Commission Secretary/Executive Director will make a written record of the Commissioner’s attendance 2. Amendments to Agenda The President of the Board of Commissioners shall ask if there are any amendments to the agenda. 3. Public Comments on Agenda-Related Items The public comment section on agenda-related items is an opportunity for citizens to comment on agenda-related items only. The Board President shall recognize citizens in attendance for comments (limited to three minutes.) Letters submitted to the Housing Commission Board will not be read publicly. 4. Consent Agenda Agenda items marked with an [*] are on the Consent Agenda and considered by the Executive Director to be routine matters. Before approving the Consent Agenda, Commissioners may remove an item from the Consent Agenda. Items removed from the Consent Agenda will come before the Commissioners, as stated on the agenda. Consent Agenda items include: a. Approval of Minutes* i. Regular Meeting Minutes, October 25, 2022* b. Resolutions Consent Agenda resolutions are matters of compliance with the U.S. Department of Housing and Urban Development or federal law that requires adopting a policy or providing public housing benefits. The contents of these resolutions, such as compliance items, policy, and regulations, are not debatable but are required for regulatory compliance. i. Listed by Number and Title 1. None* 5. Old Business a. None 6. New Business a. None 7. Presentation and Discussion of the 2023 Fiscal Year Public Housing and Domestic Violence Grant Budgets a. No action required 8. Reports and Communications The President will ask if there are reports from the following individuals or if we have received any other communication. If there are no reports, the individual may respond, “no report/comment.” a. Executive Director Report b. Staff Reports c. Commissioner Reports/Comments i. Note: Commissioner comments are limited to Housing Commission business, specifically business concerning the 48 public housing units commonly known as the Scattered/Family sites. d. Received Communications 9. Public Comment Citizens may now make comments on general Housing Commission affairs. Comments are not limited to agenda items but should be directed to Housing Commission services, activities, or involvement areas. Specifically, comments are to be related to the public housing properties for which the Housing Commission has oversight. Those public housing properties are commonly known as Scattered/Family Sites. Citizens are limited to a three (3) minute statement by the Housing Commission’s Public Comment Policy. The City of Manistee Housing Commission will receive public comments and respond later if the Housing Commission determines a response is appropriate. Letters submitted to the Housing Commission Board will not be read publicly. 10. Adjournment 11. Announcements and Upcoming Meetings a. Regular Commission Meeting Tuesday, December 13, 2022, 2:00 PM City Council Chambers  273 sixth avenue, manistee, mi 49660 231-723-6201 office 231-723-8900 fax TDD/TTY 711 Meeting Minutes October 25, 2022 Regular Meeting Meeting Start Time: 2:00 P.M. Roll Call: Commissioner Present Absent Excused Absent Non-Excused Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ Karen Goodman ☒ ☐ ☐ Kelly Tomaszewski ☐ ☒ ☐ James Bond ☒ ☐ ☐ Housing Commission Staff & Others Present: Staff Member Present Clinton McKinven-Copus, Executive Director/Commission Secretary ☒ Lindsay McIntyre, Deputy Director ☒ Cindy Scott, Financial Analyst ☐ Kevin Helminiak, Maintenance Crew Leader ☐ Name Representing None Public Comment on Agenda Related Items: • None Amendments to the Agenda: • None  DRAFT Consent Agenda: A. Approval of Minutes i. Special Meeting Minutes, October 4, 2022 B. Financial Reports i. None C. Resolutions i. None Consent Agenda Motioned By: Second By: Bond Pelton Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Approved Karen Goodman ☐ ☐ ☒ ☐ Not Approved Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ Old Business: • None New Business: Resolution # Title: Utility Allowances 2022-2023 Motion By: Second By: 2022-12 Bond Pelton Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Approved Karen Goodman ☐ ☐ ☒ ☐ Not Approved Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ City of Manistee Housing Commission Minutes Meeting Date: October 25, 2022 Page 2 of 4  DRAFT Resolution # Title: Voiding of Outstanding Checks Motion By: Second By: 2022-13 Bond Pelton Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Approved Karen Goodman ☐ ☐ ☒ ☐ Not Approved Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ Reports and Communications: • Executive Director Clinton McKinven-Copus presented a report provided to the Housing Commission by Chief Glass of the Manistee Police Department. The report provided information on calls received by 911 for assistance from residents of Century Terrace. The report covered a 33-month period, starting January 1, 2020, and ending October 17, 2022. Commissioners entered into a discussion concerning the information provided by Chief Glass. • Deputy Director Lindsay McIntyre shared with the Commissioners different ways of communicating with our residents. She also reiterated that residents could schedule meetings with staff to discuss the lease, policies, and procedures. Public Comment: • Steve Fosdick asked about the relocation of residents at Century Terrace compared to residents of Harborview. Harborview residents returned to their original unit before relocation. Century Terrace residents cannot return to their original unit before relocation. Mr. Fosdick also made a statement concerning the drug issues at Century Terrace. • Karen Nash raised a concern about families living at Century Terrace • Margaret Void raised concerns about a relative living at Century Terrace Secretary’s Note: The Commissioners heard and received these public comments. However, Century Terrace and Harborview are no longer under the Commissioner’s oversight. Thus, no response shall be provided. City of Manistee Housing Commission Minutes Meeting Date: October 25, 2022 Page 3 of 4  DRAFT Meeting Adjourned Adjournment Motion By: Second By: Time: 3:09 P.M. Bond Pelton Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Gini Pelton ☒ ☐ ☐ ☒ Approved Karen Goodman ☒ ☐ ☐ ☐ Not Approved Kelly Tomaszewski ☐ ☐ ☒ James Bond ☒ ☐ ☐ Dale Priester Clinton McKinven-Copus President Executive Director/Secretary City of Manistee Housing Commission City of Manistee Housing Commission Minutes Meeting Date: October 25, 2022 Page 4 of 4 Public Housing Operating Budget 2023 Operating Revenue Tenant Rental Revenue Staff Comments Dwelling Rental Revenue $ 135,000 Based on tenant rent collections in 2022 Tenant Revenue - Excess Utilities $ 1,600 Tenant Revenue - Other $ 2,500 Total Tenant Rental Revenue $ 139,100 HUD PHA Grant Revenue Operating Grants $ 35,341 Anticipated capital funds grant from HUD. As a small PHA we are able to use a portion of the capital funds grant for operations. Actual amount of captial Operating Subsidy Total HUD PHA Grant Revenue Other Revenue Interest Income Other Revenue Gain/Loss-Sale of Fixed Assets Laundry Revenue Fraud Recovery Revenue Management Fee - DVG ra $ $ $ $ $ $ $ $ ft 132,000 Anticipated operating funds from HUD. Actual amount of HUD operating 167,341 400 300 - 100 850 funds is determined between February and May of each year. 10,000 Representats payment from these properties to cover management and maintenance of three domestic violence homes. These homes are operated under a MSHDA grant. Total Other Revenue $ 11,650 D Total Operating Revenue $ 318,091  Operating Expenses Administration Staff Comments Administration Wages $ 50,158 Represents the Housing Commission's portion (22.30%) of the entire costs Legal Expense $ 5,500 Staff Training $ - Accounting Fees $ 6,000 Auditing $ 2,500 Employee Benefits - Admin $ 32,800 Represents the Housing Commission's portion (22.30%) of the entire costs Telephone $ 8,000 Represents the Housing Commission's portion (22.30%) of the entire costs Publications $ - Membership Dues and Fees $ 200 Admin Service Contracts Office Supplies Other Sundry-Misc. Total Administration Tenant Services Rec., Pub., & Other Services Resident Employee Stipend Total Tenant Services Utilities Water & Sewer Electricity ra $ $ $ $ $ $ $ $ $ ft 10,000 2,400 1,000 118,558 1,050 2,400 3,450 34,000 12,000 Represents the Housing Commission's portion (22.30%) of the entire costs Represents the Housing Commission's portion (22.30%) of the entire costs Gas $ 8,500 Total Utilities $ 54,500 D Ordinary Maint. & Operations Staff Comments Maintenance Wages $ 30,000 Represents the Housing Commission's portion (22.30%) of the entire costs Materials $ 6,000 Heating & Cooling Contracts $ 8,000 Landscape & Grounds Contracts $ - Unit Turnaround Contracts $ 2,500 Electrical Contracts $ 1,000 Plumbing Contracts $ 1,500 Extermination Contracts $ - Routine Maintenance Contracts $ - Miscellaneous Contracts $ 500 Employee Benefits - Maint. Staff Training - Maintenance Total Ordinary Maint. & Operations General Expense Insurance Payment in Lieu of Taxes Compensated Absences Collection Losses Interest Expense Total General Expense ra ft $ $ $ $ $ $ $ $ $ 16,077 Represents the Housing Commission's portion (22.30%) of the entire costs - 65,577 37,724 8,443 22,000 Represents the Housing Commission's portion (22.30%) of the entire costs 3,000 97 71,264 Total Routine Operating Expenses $ 313,349 Principal Payments - F250 2019 $ 1,341 Represents the Housing Commission's portion (22.30%) of the entire costs D Replacement of Equipment Betterments and Additions Operating Expenditures - Contra Total Capital Expenditures TOTAL OPERATING REVENUE TOTAL ROUTINE OPERATING EXPENSES PROFIT/(LOSS) INCOME/DEFICIT MINUS CAPITAL EXPENDITURES $ $ $ $ $ $ $ $ 2,000 Represents the Housing Commission's portion (22.30%) of the entire costs (3,341) 318,091 313,349 4,742 1,401 - -  DVG Grant Budget 2023 Operating Income 3110 Dwelling Rental Revenue $ 21,000 3690 Tenant Revenue - Other $ 800 Total Operating Income $ 21,800 Operating Expenses Administration 4170 Accounting Fees $ 1,635 4172 Management Fee $ 10,000 Total Administration $ Ordinary Maint. & Operations 4420 Materials $ T 11,635 3,000 AF 4430.02 Heating & Cooling Contracts 4430.06 Unit Turnaround Contracts 4430.12 Miscellaneous Contracts $ $ $ Total Ordinary Maint. & Operations $ General Expense 4590 Other General Expense $ Total General Expense $ - - - 3,000 1,200 1,200 DR Total Operating Expense $ Operating Income (loss) $ 15,835 5,965