Housing Commission

c M HC CITY OF MANISTEE housing commission 273 sixth avenue, manistee, mi 49660 237-7 23- 6207 otlice 237-7 23-8900 fax rDD/TW 777 Meeting Minutes lanuary24,2023 Regular Meeting Meeting Start Time: 2:00 P.M. Roll Call: Commissioner I Present Absent Excused I Absent Non-Excused Jim Smith x tr tr Gini Pelton x tr tr Karen Goodman x tr tr Steve Fosdick x fl tr James Bond x I tr tr Housing Commission Staff & Others Present: Staff Member Present Clinton McKinven-Copus, Executive Director/Commission Secretary tr Lindsay Mclntyre, Deputy Director Cindy Scott, Fina ncial Analyst Michaele Ray, Administrative Assistant Kevin Helminiak, Maintenance Crew Leader Name RepresentinS None Amendments to the Apenda: o Resolution 2O23-O4 . Setting special meeting for Election of President of board Public comment on Asenda Related ltems: . None Consent Agenda: A. Approval of Minutes i. Regular meeting November 15,2022 Consent Agenda Motioned By: Second By: Steve Fosdick Jim Smith Commissioner Yes No Absent Results Steve Fosd ick : D tr Gini Pelton n tr I Approved Karen Goodman x n tr n Not Approved James Bond x tr tr Jim Smith x tr n B. Financial Reports i. x C. Resolutions i. Resolution 2O23-O7 Adoption of the 2023 Public Housing Operating Budget ii. Resolution 2O23-O2 Adoption of the 2O23 Domestic Violence Grant Operating Budget iii. Resolution 2o23-o3 Acceptance and Placement on File of the 2o2! Public Housing Audit iv. Resolution 2023-04 Authorization For Deputy Director Lindsay Mclntyre to Act as the Executive Director During Executive Director Clinton McKinven-Copus' Medical Leave v. Resolution 2OZZ-07 Adoption of 1001.02 Succession Plan Policy Update Old Business: . None New B srness: a Meetins locati on discussion: Karen Goodman brought up discussion to change loations. Lindsay Mclntyre will need to find out coats and atreements with using the downtown WSCC location. Jim Bond will make contact with Dial-a-ride for transposition options. b. Contracts. Steve Fosdick wants to discus the Executive Director, the auditor and the attorney's contracts at the next board meeting. c. Committes. Personnel and Finance Committee. Commissioners would like this to be on the next board meeting agenda to establish the committees. City of Manistee Housing Commission Minutes Meeting Date: l nsert Datel Page 2 of 5 Resolution # Title: Adoption of the 2023 Public Motion By: Second By: 2023-Ot Housing Program Operating Budget Jim Smith Jim Bond Commissioner Yes No Absent Results Jim Smith x tr tr Gini Pelton X tr tr E approved Karen Goodman x tr tr El Not Approved Steve Fosdick a tr tr James Bond x tr t -l tr Resolution # Title: Adoption of the 2023 Domestic Motion By: Second By: 2023-OZ Violence Grant Operation Budget steve Fosdick Gini Pelton Commissioner Yes No Absent Results Jim Smith x tr tr Gini Pelton x tr X Approved Karen Goodman x n tr x tr tr E Not Approved Steve Fosdick James Bond x tr tr Resolution * Title: Acceptance and Placement on Motion By: Second By: 202t41 File of the 2021 Public Housing Audit Karen Goodman Gini Pelton Commissioner Yes No Abs€nt Results Jim Smith x tr tr Gini Pelton x tr tr El Approved Karen Goodman x tr n Steve Fosd ick x n tr tr Not Approved James Bond x tr tr City of Manistee Housing Commission Minutes Meeting Date: Ilnsert Date] Page 3 of 5 Reso lution # Title: Authorization For Deputy Motion By: Second By: 2023-04 Director Lindsay Mclntyre to Act as Karen Goodman Jim Eond the Executive Director During Executive Director Clinton McKinven- Copus' Medical Leave Commissioner Yes No Absent Results Jim Smith ti x tr tr I Approved Gini Pelton x tr tr Karen Goodman tr D tr Steve Fosdick tr n E Not Approved James Bond x Itr tr Resolution # Title: Adoption of 1001.02 Motion By: Second By: 2022-07 Succession Plan Policy Update Gini Pelton Steve Fosdick Commissioner Yes No Absent Results Jim Smith x tr tr Gini Pelton x tr tr I Approved Karen Goodman x tr tr Steve Fosdick x u tr E Not Approved lames Bond x tr tr e. FOIA - Guidene from attorney Jeff Klug to not proceed with FOIA request Discussion: RAD Conversion Phase ll ( Scattered Sitesl Next Steos: An email was sent to all board members with EJP presentation that was give by Naomi Byrne on L2.6.2O22. Gini Pelton would like an update on vacant units in Scattered Sites. 1. What is the time line for Phase ll; 2. when is the application due; 3. Where is CMHC in the process; 4. what are CMHC's options pertaining to Phase ll (properties going to be rehabbed; sold; demolition then developed); 5. ls there a developer for Phase ll, if so, who; 6. ls there alternative placement for the residents in Phase ll; and 7. Does CMHC have to secure property, if so, where are we in this process. City of Manistee HousinB Commission Minutes Meeting Date: Ilnsert Date] Page 4 of 5 ReDorts and Com munications: . No report from staff . No communication from Commonwealth Construstion o Commissioner Karen Goodman request that ED email be stopped and all emails be forwarded to Lindsay Mclntyre. Public Comment: r Lisa Spencer from United Way, questioned issues with the windows and when would they be repaired. Will follow up with Constrution regarding windows Meetine Adiourned Adiournment Motion By: Second By: Time: Jim Smith Steve Fosdick Commissioner Yes No Absent Results Jim Smith x tr n Gini Pelton x tr tr I Approved Karen Goodman x tr tr x tr tr tr Not Approved James Bond Steve Fosd ick x tr ! A ) Steve Fosdick lnterim President Lin d Mc ntyre Dep Director/Secretary, Acting ED City of Manistee Housing Commission City of Manistee Housing Commission Minutes Meeting Date: Ilnsert Datel Page 5 of 5