Housing Commission
Regular MeetingManistee, MI · March 16, 2023
Minutes
tu CITY OF IYIANISTEE
housing commission
273 sixth avenue, manistee, mi 49660
237-723-6201 office
237-723-8900 fax
TDD/TTY 777
Meeting Minutes
3.L6.2023
Special Meeting
Meeting Start Time: 9:02 A.M.
1. RollCall:
Commissioner Present Absent Excused Absent Non-Excused
Steve Fosdick x tr tr
Jim Smith x tr tr
Karen Goodman x tr n
Gini Pelton x tr tr
Housing Commission Staff & Others Present:
Staff Member Present
Cl i nton M cKinven-Copus, Executive Director/Comm ission Secreta ry
Lindsay Mclntyre, Acting Executive Director Deputy Director x
Cindy Scott, Financial Analyst x
Michaele Ray, Administrative Assistant x
Kevin Helminiak, Maintenance Crew Leader x
Jeff Klug, CMHC Attorney X
Name Representing
NONE
2.4mendments to the Agenda:
Steve Fosdick
o lnterim Executive Director search
o Discussion from Facebook regarding Mailbox locks
o Discussion of 2 different sizes of the 1-bedroom Apartments
a Karen Goodman - requested the items above to be put under New Business
3. Public Comment on Asenda Related ltems:
o Linda Beaton had concerns about changing the mailbox locks, address changes and what affects
that will have on the upcoming elections for absentee ballots. Also, with all the different kinds of
notifications people receive from Social Security
4. Consent Agenda
a. Approval of Minutes*
i. Special Meeting Minutes, February ZLst,2023
Fosdick noted two corrections to meetinB minutes
ii. Regular Meeting Minutes, February 28th, 2023
Consent Regular Meeting Minutes, Motion By: Second By:
Agenda February 28th, 2023 Steve Fosdick Karen Goodman
Commissioner Yes No Absent Results
Steve Fosdick x tr tr
Jim Smith x tr tr X Approved
Ka ren Goodman x tr tr
Gini Pelton tr tr n E Not Approved
b. Resolution- 2023-09 Annual Meeting
Resolution f Title: Annual Meeting Motion By: Second By:
2023-09 l(aren Goodman Gini Pelton
Commissioner Yes No Absent Results
Steve Fosd ick x tr tr
Jim Smith x n tr X Approved
Ka ren Goodman tr tr n
Gini Pelton tr tr tr E Not Approved
5. Old Business
a. Forensic Audit progress - Fosdick asked for a an updated from CMCH staff. Cindy Scott confirmed
City received the first round of documents requested per City's forensic audit.
b. Procurement Policies - Goodman has several concerns with the current CMHC Procurement
policy and has recommended changing the $100,000.00 limit for purchase, down to $3O,OO0.OO-
550,000.00. CMHC Attorney Klug, explained the amount of 550,000.00 where the ED can make a
purchase for emergency situations where no residents are left without water, electricity, and or gas.
Klug suggested ED would notify the board at next meeting of any purchase over S10,000.00, to keep
everyone appraised of the purchase and it can be discussed. Goodman agreed with Klug and will
send out her notes regarding the Procurement policy to other board members for discussion at next
City of Manistee Housing Commission Minutes
Meeting Date: lnsert Date]
Page 2 of 5
regular meeting. Goodman would like the langue under F. Authority and Administration change the
verbiage to "emergent procurement" for approval by the Board of Commissioners. Goodman also
requested the mix of langue needs to be cleaned up regarding the ED and Contracting Agent
throughout the policy. She noted an annual report to Finance committee or to full commission.
c. Resident Commissioner - Fosdick requested update on how many applications we received for
Resident commissioner. Mclntyre noted CMHC received 3 applications. Discussion on time frame of
notice and when residents can apply. Goodman requested Mclntyre to send over what application
CMHC has to City Manager B. Gambill.
5. New Business
. Financial Reports from BDO - No reports were given. Mclntyre updated board on communication
requesting the financial. Scott explained the process of what she submits to BDO monthly. Mclntyre
explained BDO needing engagement letter slgned to submit The Year End Close for the Commission.
Goodman requested a copy of that report. Klug asked Mclntyre to follow up with BDO and once she
receives financial reports to circulate them with all the board members. Smith has concerns with
not able to make decision for CMCH because there are no financials. Smith had questions on what
role the CMHC has in another conversion and what role does CMHC play with Riverside, who will
have access and who will make decision?
Fosdick has concerns with Riverside receiving financials and CMHC not receiving financials. Klug
confirmed CMHC has been trying to get financials. Goodman commented on getting communication
from Klug to BDO requesting financials to CMHC in a timely manner and to enforce the engagement
letter. Goodman wants CMHC to have a more assertive role. Klug remlnder board BDO is on a
month-to-month contract and continue to follow up to get the financial reports. Goodman
requested to other board members to email her what they would like to see in the financials, and
she will help put together a RFP if it is needed.
. lnterim Executive Director search - Fosdick asked for an interim ED during the time current ED is on
medical leave.
Goodman requested a motion to allow Personnel Committee to engage in communication in Clinton
and/or his representatives regarding extended leave or other functions- Goodman request Klug to reach
out to Clinton's attorney to set up a meeting to discuss with personnel committee.
First motion - Karen Goodman Second motion - Gini Pelton
Voice vote all in favor: Yes
Goodman re uested second rt m n to look at current workload and to brin 8 rn someone as
interim to assist.
First motion - Karen Goodman Second motion - Gini Pelton
Voice vote all in favor: Yes
City of Manistee Housing Commission Minutes
Meeting Date: Ilnsert Date]
Page 3 of 5
Fosdick would like the help sooner than later regarding the CT HV property. He wants Commonwealth to be
held accountable for the work before they say they are complete. Pelton asked if there was a punch list,
who walks the buildings. Mclntyre confirmed inspectors and an architect do walk the building and CMHC
staff. Klug confirms inspections and warranties for a lyear on AIA contracts and punch lists are common in
construction. Pelton asked if someone from Riverside to walk the properties. Discussion on the scope of
work for CT HV. Fosdick requested a walk through with CMHC staff. Klug will request the fullconstruction
contract from Melissa Worden from Reno & Cavanaugh.
Mailbox locks - CMHC sta ff, Helminiak explained a confusion that happened during the change of
mailbox locks.
o Fosdick asked about 2 different apartment sizes. Discussion regarding the transfer issues
before, during, and after relocation. Mclntyre commented on the relocation of residents was
done based on construction. Mclntyre explained the reasonable accommodation process
that resident goes through for requesting a transfer. Goodman asked about the income
eligibility for properties. Fosdick voiced concerns of board line stirring to Mclntyre. Mclntyre
explained the income eligibility from what Tax Credit consultants explained when they were
on property. Klug requested that discussion be held for another meeting and to get back on
the original topic of transferring current residents.
7. Presentation and Discussion - NONE
8. Reports and Communication - Goodman and Pelton asked question about the wait list for CMHC.
Mclntyre explained the preferences of the wait list and the communication with 1b wait list applicants
asking if they would also like to be placed on the 1b wait list for CT HV. lvlclntyre requested the board to
review the scope of work for 1709 Vine St. Pelton commented on the importance of having a 3b unit
available in this community. Pelton requested a record to be kept for the turn costs on unit 1709 Vine (3
bedroom) and Goodman requested the costs not to exceed 58000.00.
Title: Turn unit 1709 Vine not to Motion By: Second By:
exceed s8000.00 Gini Pelton Karen Goodman
Commissioner Yes No Absent Results
Steve Fosd ick x tr tr
Jim Smith x tr tr
Karen Goodman x tr tr
Gini Pelton a n n
City of Manistee Housing Commission Minutes
Meeting Date: Insert Date]
Page 4 of 5
Staff port - NON E
Commissioner report: Pelton a ppreciates staff and knowledge we all have so much to learn, and we
are all in this together to make things better for residents and staff, Goodman agreed. Goodman
thanked staff for being patience with the board and adapting to all the changes. Smith thanked
Mclntyre on the reports provided, and thanked Klug on the reports provide for Phase ll and the
timeline CM HC has.
9. Public comment: NON E
l0.Meeting Adiourned
Second By:
Karen Goodman
Yes No Results
Steve Fosd ick x tr tr
Jim Smith x n n X Approved
Karen Goodman X tr tr
Gini Pe lton x U tr E Not Approved
Lindsay Mclntyre
Steve Fosd ick lnterim President Acting ED, Deputy Director/Secreta ry
City of Manistee Housing Commission
City of Manistee Housing Commission Minutes
Meeting Date: lnsert Date]
Page 5 of 5
Agenda
273 sixth avenue, manistee, mi 49660
231-723-6201 office
231-723-8900 fax
TDD/TTY 711
AGENDA
City of Manistee Housing Commission
Regular Meeting
Thursday, March 16th , 9:00 AM
City Council Chambers
City Hall 3rd Floor
70 Maple St
1. Call to Order and Roll Call
The President of the Board of Commissioners shall call the meeting to order. The Commission
Secretary/Executive Director will make a written record of the Commissioner’s attendance
2. Amendments to Agenda
The President of the Board of Commissioners shall ask if there are any amendments to the agenda.
3. Public Comments on Agenda-Related Items
The public comment section on agenda-related items is an opportunity for citizens to comment on
agenda-related items only. The Board President shall recognize citizens in attendance for
comments (limited to three minutes.) Letters submitted to the Housing Commission Board will not
be read publicly.
4. Consent Agenda
Agenda items marked with an [*] are on the Consent Agenda and considered by the Executive
Director to be routine matters. Before approving the Consent Agenda, Commissioners may remove
an item from the Consent Agenda. Items removed from the Consent Agenda will come before the
Commissioners, as stated on the agenda.
Consent Agenda items include:
a. Approval of Minutes*
i. Special Meeting Minutes, February 21st, 2023*
ii. Regular Meeting Minutes, February 28th, 2023*
b. Resolutions
Consent Agenda resolutions are matters of compliance with the U.S. Department of
Housing and Urban Development or federal law that requires adopting a policy or
providing public housing benefits. The contents of these resolutions, such as compliance
items, policy, and regulations, are not debatable but are required for regulatory
compliance.
i. Listed by Number and Title
1. Annual Meeting Resolution 2023-09
5. Old Business
a. Forensic Audit progress
b. Procurement Policies
c. Resident Commissioner
6. New Business
a. Financial Reports from BDO
7. Presentation and Discussion
NONE
8. Reports and Communications
The President will ask if there are reports from the following individuals or if we have received any
other communication. If there are no reports, the individual may respond, “no report/comment.”
a. Executive Director Report
b. Staff Reports
c. Commissioner Reports/Comments
i. Note: Commissioner comments are limited to Housing Commission business,
specifically business concerning the 48 public housing units commonly known as the
Scattered/Family sites.
d. Received Communications
9. Publice Comments
Citizens may now make comments on the general Housing Commission affairs. Citizen comments
are not limited to agenda items but should be directed to Housing Commission services, activities,
or involvement areas. The City of Manistee Housing Commission’s Public Comment Policy limits
each individual to a three [3] minute statement. The City of Manistee Housing Commission will
receive public comments and respond later if the Housing Commission determines a response is
appropriate. Letters submitted to the Housing Commission Board will not be read publicly.
10. Adjourment
11. Announcements and Upcoming Meetings
a. Regular Commission Meeting
Thursday, April 20th , 9:00 AM
City Council Chamber
City Hall 3rd floor
70 Maple St.
273 sixth avenue, manistee, mi 49660
231-723-6201 office
231-723-8900 fax
TDD/TTY 711
Meeting Minutes
2.21.2023
Special Meeting
Meeting Start Time: 2:00 P.M.
1. Roll Call:
Commissioner Present Absent Excused Absent Non-Excused
Karen Goodman ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐
Jim Smith ☒ ☐ ☐
Steve Fosdick ☒ ☐ ☐
Housing Commission Staff & Others Present:
Staff Member Present
Clinton McKinven-Copus, Executive Director/Commission Secretary ☐
Lindsay McIntyre, Acting Executive Director Deputy Director ☒
Cindy Scott, Financial Analyst ☒
Kevin Helminiak, Maintenance Crew Leader ☒
Name Representing
NONE
2. Public Comment on Agenda Related Items:
• None
Amendments to the Agenda:
• Steve Fosdick – requested item #4 Review Manistee Housing Commission By-Law be moved down
to #9 or #10
• Resolutions
o 2023-05 Election of Interim President
o 2023-06 Election of Vice-President
o 2023-07 Appointment of Personnel Committee
o 2023-08 Appointment of Audit & Finance Committee
DRAFT
3. Nomination and Election of Board Interim President
• Gini Pelton nominated Steve Fosdick, Karen Goodman second the nomination of Steve Fosdick as
Interim President
Resolution # Title: Election of Interim President Motion By: Second By:
2023-05 Gini Pelton Karen Goodman
Commissioner Yes No Absent Results
Karen Goodman ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐ ☒ Approved
Jim Smith ☒ ☐ ☐
☐ Not Approved
Steve Fosdick ☒ ☐ ☐
Commissioner Yes No Absent Results
Karen Goodman ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐ ☒ Elected
Jim Smith ☒ ☐ ☐
☐ Not Elected
Steve Fosdick ☒ ☐ ☐
Acceptance of Jim Bond as Vice President of CMHC
• Karen Goodman motioned, Gini Pelton second. Commissioners accepted the resignation of Jim
Bond as Vice President by voice, all in favor Yes.
Nomination and Election of Board Vice President
• Gini Pelton nominated Karen Goodman. Karen Goodman requested to stay as treasure for
Commission. Gini Pelton, nominated Jim Smith, Steve Fosdick second the nomination of Jim Smith
as Vice President
City of Manistee Housing Commission Minutes
Meeting Date: [Insert Date]
Page 2 of 6
DRAFT
Resolution # Title: Election of Vice President Motion By: Second By:
2023-06 Gini Pelton Steve Fosdick
Commissioner Yes No Absent Results
Karen Goodman ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐ ☒ Approved
Jim Smith ☒ ☐ ☐
☐ Not Approved
Steve Fosdick ☒ ☐ ☐
Commissioner Yes No Absent Results
Karen Goodman ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐ ☒ Elected
Jim Smith ☒ ☐ ☐
☐ Not Elected
Steve Fosdick ☒ ☐ ☐
4. Review Manistee Housing Commission By-Laws
MOVED Steve Fosdick – requested item #4 Review Manistee Housing Commission By-Law be moved down
to #9 or #10
5. Establishment of Committees
• Personnel Committee
o Karen Goodman
o Gini Pelton
Resolution # Title: Appointed Personnel Motion By: Second By:
2023-07 Committee Steve Fosdick Jim Smith
Commissioner Yes No Absent Results
Karen Goodman ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐ ☒ Approved
Jim Smith ☒ ☐ ☐
☐ Not Approved
Steve Fosdick ☒ ☐ ☐
City of Manistee Housing Commission Minutes
Meeting Date: [Insert Date]
Page 3 of 6
DRAFT
• Audit & Finance Committee
o Karen Goodman
o Jim Smith
Resolution # Title: Appointed Audit & Finance Motion By: Second By:
2023-08 Committee Gini Pelton Steve Fosdick
Commissioner Yes No Absent Results
Karen Goodman ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐ ☒ Approved
Jim Smith ☒ ☐ ☐
☐ Not Approved
Steve Fosdick ☒ ☐ ☐
6. Discussion on Personnel Policies and Procedures
Goodman requested a discussion and requested all other commissioners to give their input on this
document, so the Personnel Committee can discuss at their first meeting. Goodman referenced the PTO,
sick and vacation time needs to be addressed and this section of the policy needs to be tighten up. Smith
had questions on compensation. Fosdick requested minutes to committee.
Smith asked about CMHC equipment and documents that Clinton may have at his house. McIntyre knew of
a laptop but did not know if the phone Clinton used was personal or a work phone. Fosdick asked about
Clinton’s home office, C. Scott confirmed there was a repayment, and it was paid off.
7. Review the Executive Director Agreement signed January 31st, 2022
Moved to # 11
8. Discussion on PTO
Fosdick noted this discussion was address in the Personnel Policies and Procedures discussion. The
Personnel committee needs to address current situation and going froward with new policy. Pelton made
comment, this will be addressed on a later regular meeting, March, or April.
9. Procurement Policy (reduction of approved limits)
Goodman said Finance committee will review and discuss. Discussion on the limits of purchasing for the
Executive Director. Klug suggested the Procurement Policy be set up with two different types of
agreements within the procurement policy regarding emergencies. Goodman wants more communication
with spending and documents signed. Klug suggested RFPs submitting every 3-5yrs
10. Discussion on CMHC Polices- scheduling a work session for full review
No discussion
City of Manistee Housing Commission Minutes
Meeting Date: [Insert Date]
Page 4 of 6
DRAFT
11. Review the Executive Director Agreement signed January 31st, 2022
Smith discussed the need to have more cohesion between all the policies, employment agreements, and
By-Laws. Fosdick asks questions to Klug and Klug addressed the facts of the two contracts, resolution 2015,
and agreement from 2015 and terms of the current contract. Goodman asks the board to consider
personnel committee meeting and reviewing contract. Personnel committee can also look into changing
By-Laws and revising the ED contract.
12. MOVED from #4 Review Manistee Housing Commission By-Laws
Tabled to Work session
13. City Audit on CMHC
Goodman wants a lot of transparency and working with the city. CMHC board wants full cooperation with
the audit. Goodman requested setting up collaborative agreement or something set up to share
documents. Klug will draft agreement to be able to share documents.
14. Discussion on CMHC attorney’s way of communication
Goodman asked Fosdick to understand the communication between attorneys and how Goodman has
discussed with Klug we need to move forward and collaborate with the city. Klug explained the
communication between himself and city’s attorney.
Reports and Communications:
• Goodman acknowledged CMHC staff for their cooperation and understanding with her questions
and appreciates their hard work.
• Pelton asked about advertising for resident commissioner and how the leasing the vacant units at
CT and HV. Pelton requested a different time for regular board meetings.
• Smith thanked everyone for attending the meetings and requesting the agenda and packet to be
sent out earlier.
• Fosdick was not happy with the condition of CT. Goodman suggested to Fosdick to write a letter as
managing agent ask Commonwealth to clean up.
14. Public Comment:
• Linda Beaton suggested redoing our insurance provider and suggested advertising on the City
website for the vacancies on CMCH board
• Karen Marsh thanked the commission and asked Manistee News Advocate to publish that there is a
new board
• Dave Miehlke thanked Fosdick for touring CT, asked to see minutes posted on city website. Noted
the HV community room was still closed, and the air makeup units at HV are working.
City of Manistee Housing Commission Minutes
Meeting Date: [Insert Date]
Page 5 of 6
DRAFT
Meeting Adjourned
Adjournment Motion By: Second By:
Time: 4:09pm Pelton Goodman
Commissioner Yes No Absent Results
Karen Goodman ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐ ☒ Approved
Steve Fosdick ☒ ☐ ☐
☐ Not Approved
Jim Smith ☒ ☐ ☐
☐ ☐ ☐
Lindsay McIntyre
Steve Fosdick Interim President Acting ED, Deputy Director/Secretary
City of Manistee Housing Commission
City of Manistee Housing Commission Minutes
Meeting Date: [Insert Date]
Page 6 of 6
273 sixth avenue, manistee, mi 49660
231-723-6201 office
231-723-8900 fax
TDD/TTY 711
Meeting Minutes
February 28th, 2023
Regular Meeting
Meeting Start Time: 2:00 P.M.
1. Roll Call:
Commissioner Present Absent Excused Absent Non-Excused
Steve Fosdick ☒ ☐ ☐
Jim Smith ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐
Karen Goodman ☒ ☐ ☐
Housing Commission Staff & Others Present:
Staff Member Present
Clinton McKinven-Copus, Executive Director/Commission Secretary ☐
Lindsay McIntyre, Acting ED/Deputy Director ☒
Cindy Scott, Financial Analyst ☒
Kevin Helminiak, Maintenance Crew Leader ☒
Name Representing
NONE
2. Amendments to the Agenda:
• None
3. Public Comment on Agenda Related Items:
• None
DRAFT
4.Consent Agenda:
A. Approval of Minutes
i. Regular Meeting minutes from January 24th, 2023
B. Financial Reports
i. x
C. Resolutions
i. x
Consent Agenda Motioned By: Second By:
Karen Goodman Gini Pelton
Commissioner Yes No Absent Results
Steve Fosdick ☒ ☐ ☐
Jim Smith ☒ ☐ ☐ ☒ Approved
Gini Pelton ☒ ☐ ☐
☐ Not Approved
Karen Goodman ☒ ☐ ☐
5.Old Business:
• Phase II – CMHC 48 Family Site units – Goodman discussed having a work session with EPJ
consultant to discuss CMHC options. Jeff Klug will communicate with Reno & Cavanaugh to get
more information on CMHC Notice to Proceed with Commonwealth for Phase II. Fosdick asked for
Commonwealth to be present at work session. Pelton requested a contract with Commonwealth,
Klug will send out Development agreement to commissioners. McIntyre explained “offline” unit
status with HUD.
• Reschedule Regular Meeting time and dates, 3rd Thursday of every month at 9am. Next scheduled
meeting March 16th, 2023, 9am. Resolution will be prepared and brought to next regular meeting.
Title: Motion By: Second By:
Regular Meeting times & Dates Pelton Smith
Commissioner Yes No Absent Results
Steve Fosdick ☒ ☐ ☐
Jim Smith ☒ ☐ ☐ ☒ Approved
Gini Pelton ☒ ☐ ☐
☐ Not Approved
Karen Goodman ☒ ☐ ☐
6.New Business:
• NONE
City of Manistee Housing Commission Minutes
Meeting Date: [Insert Date]
Page 2 of 4
DRAFT
7. Presentation and Discussion
a. Presentation will be rescheduled with Vanessa Buhs
8.Reports and Communications:
• Fosdick asked about status of City’s audit. Development agreement was emailed to commissioners
from Klug. Fosdick asked for financial statements.
• Pelton asked for update on resident commissioner. McIntyre communicated with City to have
vacancy posted on their website
• Fosdick asked for Certificate of Occupancy
• Pelton made comment on Bed bug report
9.Public Comment:
• Tammy Alkire – fire alarm at CT message is telling residents to leave. CMCH staff confirmed you
stay in place
10. Closed Session- Discussion of Executive Director Clinton McKinven-Copus’ Agreement and
Employment
Attendance of closed session all four (4) commissioners and L. McIntyre Acting ED, Deputy Director. Closed
session was not recorded.
Title: Motion By: Second By:
Closed Session Goodman Smith
Commissioner Yes No Absent Results
Steve Fosdick ☒ ☐ ☐
Jim Smith ☒ ☐ ☐ ☒ Approved
Gini Pelton ☒ ☐ ☐
☐ Not Approved
Karen Goodman ☒ ☐ ☐
City of Manistee Housing Commission Minutes
Meeting Date: [Insert Date]
Page 3 of 4
DRAFT
Meeting Adjourned
Adjournment Motion By: Second By:
Time: 3:29pm Smith Pelton
Commissioner Yes No Absent Results
Steve Fosdick ☒ ☐ ☐
Jim Smith ☒ ☐ ☐ ☐ Approved
Karen Goodman ☒ ☐ ☐
Gini Pelton ☒ ☐ ☐ ☐ Not Approved
Lindsay McIntyre
Steve Fosdick Interim President Acting ED, Deputy Director/Secretary
City of Manistee Housing Commission
City of Manistee Housing Commission Minutes
Meeting Date: [Insert Date]
Page 4 of 4
ANNUAL MEETING RESOLUTION 2023-09
Establishment of Regular Meetings for 2023
WHEREAS the City of Manistee Housing Commission (CMHC) By-Laws, Section 3.3 requires the
setting of regular meetings for the coming year at the Annual Meeting and that the dates of the regular
meetings are posted in compliance with the Michigan Open Meetings Act and
WHEREAS CMHC also meets in work sessions as called by the Commission President or the
Executive Director;
NOW, THEREFORE, on the motion of Commissioner , supported by
Commissioner _____________, and voted upon as follows, BE IT RESOLVED, that the CMHC
adopts the following resolution:
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Manistee Housing Commission
Board of Commissioners regular meetings for 2023 are set as follows:
• Thursday, March 16th 2023
• Thursday, April 20th , 2023
• Thursday, May 18th , 2023
• *Thursday, June 15th, 2023 (Annual Meeting and Regular)
• Thursday, July 20th, 2023
• Thursday, August 17th, 2023
• *Thursday, September 21st, 2023 (Required regulatory setting of flat rent schedule and passbook
savings rate)
• Thursday, October, 19th, 2023
• *Thursday, November 16th , 2023 (Presentation of the fiscal year 2023 public housing budget)
• *Thursday, December 21st , 2023 (HUD Requirement-adoption of the fiscal year 2023 public
housing budget)
•
*Denotes a meeting with the required adoption of regulatory items. A quorum is required to conduct
business. A quorum is three (3) Commissioners.
IT IS FURTHER RESOLVED that regular meetings shall be at 9:00 AM and held in the Council
Chambers of City Hall, 70 Maple St. The CMHC shall post meeting notices and cancelations at the
following locations:
• City of Manistee website www.manisteemi.gov/
• CMHC Main office window (located at Harborview Apartments)
BE IT FURTHER RESOLVED that the City of Manistee Housing Commission Board of
Commissioners shall establish work sessions on an as-needed basis.
Work sessions shall be at 9:00 AM and held in the Council Chambers of City Hall, 70 Maple St. The
CMHC shall post meeting notices and cancellations at the following locations:
• City of Manistee website www.manisteemi.gov/
• CMHC Main office window (located at Harborview Apartments)
Commissioner Approve Against Absent
Karen Goodman ☐ ☐ ☐
Gini Pelton ☐ ☐ ☐
Jim Smith ☐ ☐ ☐
Steve Fosdick ☐ ☐ ☐
RESOLUTION DECLARED
☐ Passed ☐ Failed
CERTIFICATION
By the signatures of the President and Executive Director below, it is CERTIFIED that on March 16th ,
2023, the City of Manistee Housing Commission Board of Commissioners approved Resolution AM
2023-09 and that the foregoing is a true and correct copy.
_________________________________ _________________________________
Steve Fosdick Interim President Lindsay McIntyre, Acting Executive Director Depty Dir.
c M HC CITY OF IYIANISTEE
housing commission
RESOLUTION 2023-05
Election of Interim President
WHEREAS, the City of Manistee Housing Commission (CMHC), as a Public Housing Authority
(PHA), is required by law to adhere to the rules, regulations, and directives oithe United States
Department of Housing and Urban Development (HUD); and
WHEREAS, CMHC By-laws Articte ll. Offices 2.1 Offlcers of the Commission shall be a President
NOW, THEREFORE, on the motion of C - Gini Pelton , supported by
Commissioner - Jim Smith and voted upon as follows, BE IT RESOLVED that the CMHC
adopts the following resolution
NOW, THEREFORE, IT IS HEREBY RESOLVED
r The City of Manistee Housing Commission Board of Commissioners adopts, by this resolution,
an Election Interim Presdent for the board
Commissioner Approve Against Absent
Gini Pelton x tr n
Karen Goodman x I
tr n
Jim Smith tr n I
I
tr
Steve Fosdick x tr tr
RESOLUTION DECLARED
E Passed tr Failed
CERTIFICATION
By the signatures ofthe Interim President and "Acting"Executive Director below, it is CERTIFIED that
on
February 2l'1,2023, the City of Manistee Housing Commission Board of Commissioners approved
Resolution 2023-05 and that the preceding is a true and correct copy.
/
'u
I
) tl L)
l.indsa) Acting as Executive Director
t
G M HC CITY OF IYIANISTEE
housing commission
RESOLUTION 2023-06
Election of Vice- President
WHEREAS, the City of Manistee Housing Commission (CMHC), as a Public Housing Authority
(PHA), is required by law to adhere to the rules, regulations, and directives of the United States
Department of Housing and Urban Development (HUD); and
WHEREAS, CMHC By-laws Article II. Offices 2.1 Officers of the Commission shall be a Vice-
President.
WHEREAS, The Vice-President shall perlorm the duties of the President in the absence or incapacity
of the President. ln the case of the resignation, removal or death ofthe President, the Vice-President
shatl perform the duties ofthe President until such time as the Commission shall select a new President
NOW, THEREFORE, on the motion ol Comm issioner - G ini Pelton . supported by
Commiss - Steve Fosdick and voted upon as fbllows, BE IT RESO LVED that the
CMHC adopts the fbllowing resolution:
NOW, THEREFORE, IT IS HEREBY RESOLVED
o The City of Manistee Housing Commission Board of Commissioners adopts, by this resolution,
an Election Vice-Presdent for the board
Commissioner Approve Against Absent
Gini Pelton x tr tr
Karen Goodman x tr tr
Jim Smith x tr tr
Steve Fosdick x tr tr
RESOLUTION DECLARED
X Passed tr Failed
CERTIFICATION
By the signatures ofthe Interim President and "Acting" Executive Director below, it is CERTIFIED that
on February 21'1,2023, the City of Manistee Housing Commission Board of Commissioners approved
Resolution 2023-06 and that the preceding is a true and colrect copy'
I
osd
)
lntcrim Presidenl '-A I
Lindsa)
/
ltt v
Dircctor
V
Director
cM HG CITY OF MANISTEE
housing commission
RESOLUTION 2023-07
Appointed Personnel Committee
WHEREAS, the City of Manistee Housing Commission (CMHC), as a Public Housing Authority
(PHA), is required by law to adhere to the rules, regulations, and directives of the United States
Department of Housing and Urban Development (HUD); and
WHEREAS, CMHC By-laws 2.8 Committes, Personnel Committee shall be standing committee
WHEREAS, CMHC ByJaws Article II. Offices 2.8.2 Appointment of three-member Personnel
Committee
WHEREAS, at least two (2) member of the Personnel Committee shall be Housing Commission
members, at least one ofwhom is educated, trained and experienced in Human Resources matter and
who will serve as Chair. One member may be an outside professional service provider, such as the
Commissions General Counsel or consultant.
WHEREAS, The Perssonel Committee may also serve on the contract negotiation team with Executive
Director
WHEREAS, Personnel Committee shall report as necessary, but not less than once per year.
NOW, THER-EFORE, on the motion of Commissioner - Steve Fosdick , supported by
Commissioner - Jim Smith and voted upon as fbllows, BE IT RESOLVED that the
CMHC adopts the following resolution:
NOW, THEREFORE, IT IS HEREBY RESOLVED
o The City of Manistee Housing Commission Board of Commissioners adopts, by this resolution,
appointed Personnel Committee
. Personnel Committee monitor and study as necessary, the personnel and human resource affairs
of the Commission and make recommendations to the Commission as apprpraite and necessary,
including, but not Iimited to, recommended wages, salaries, and benefits for Commission
employees
Commissioner Approve Against Absent
Gini Pelton x tr !
Karen Goodman x tr tr
Jim Smith x tr tr
Steve Fosdick x tr tr
RESOLUTION DECLARED
X Passed tr Failed
CERTIFICATION
By the signatures of the Interim President and "Acting"Executive Director below, it is CERTIFIED that
on
February 21rt,2023, the City of Manistee Housing commission Board of commissioners approved
Resolution 2023-07 and that the preceding is a true and correct copy.
I
/
Fosdick
)
Intcrim Prcsidenl
'rA
Lindsay
t
I tL
Dcpu$ Acting as Executive
U
c M HC CITY OF IYIANISTEE
housing commission
RESOLUTION 2023-08
Appointed Audit & Finance Committee
WHEREAS, the City of Manistee Housing Commission (CMHC), as a Public Housing Authority
(PHA), is required by law to adhere to the rules, regulations, and directives of the United States
Department of Housing and Urban Development (HUD); and
WHEREAS, CMHC By-laws 2.8 Committes. Audit & Finance Committee shall be standing committee
WHEREAS, CMHC ByJaws Article IL Offices 2.8.1 .'l The President of the Commission shall appoint
a three-member Audit & Finance Committee
WHEREAS, The Chairman of the Audit Committee shall be the Commission Treasure
WHEREAS, At least one other member of the Audit & Finance Committee shall be Commission
member trained, educated, and experienced in tlnancial afTairs. One member of the Audit Committee
may be an outside professional service provider, such as the General Counsel of the Commission or
retained consultant
WHEREAS,2.8.1.4 Report of the Audit & Finance Committee: Audit & Finance Committee shall
report, as soon as is practical, to the Commission the selectction of Auditors and any reports the
Auditors and not latter than Jauly 1 ofthe year following the close calendar year to report the auditors
findings
WHEREAS,2.8.1.5Audit Report: The Commission shall submit the Audit Report to the City of the
Manistee Treasurer on or before August 3 I tt of each year
NOW, THEREFORE, on the motion of Commissioner - Gini elton , supported by
Commissioner - Steve Fosdick and voted upon as follows, BE IT RESOLVED that the
CMHC adopts the following resolution
NOW, THEREFORE, IT IS HEREBY RESOLVED
o The City of Manistee Housing Commission Board of Commissioners adopts, by this resolution,
appointed Audit & Finance Committee
Commissioner Approve Against Absent
Gini Pelton x tr tr
Karen Goodman x tr tr
Jim Smith x I
I
n tr
Steve Fosdick x tr tr
RESOLUTION DECLARED
I Passed tr Failed
CERTIFICATION
By the signatures ofthe Interim President and "Acting"Executive Director below, it is CERTIFIED that
on February 2l't,2023, the City of Manistee Housing Commission Board of Commissioners approved
Resolution 2023-08 and that the preceding is a true and correct copy.
/
Irosdick
)
idcDl
',Al)
I.i
I
)
Direclor
c M HC CITY OF MANISTEE
housing commission
273 sixth avenue, manistee, mi 49660
237-7 23- 6207 otlice
237-7 23-8900 fax
rDD/TW 777
Meeting Minutes
lanuary24,2023
Regular Meeting
Meeting Start Time: 2:00 P.M.
Roll Call:
Commissioner I Present Absent Excused I Absent Non-Excused
Jim Smith x tr tr
Gini Pelton x tr tr
Karen Goodman x tr tr
Steve Fosdick x fl tr
James Bond x I
tr tr
Housing Commission Staff & Others Present:
Staff Member Present
Clinton McKinven-Copus, Executive Director/Commission Secretary tr
Lindsay Mclntyre, Deputy Director
Cindy Scott, Fina ncial Analyst
Michaele Ray, Administrative Assistant
Kevin Helminiak, Maintenance Crew Leader
Name RepresentinS
None
Amendments to the Apenda:
o Resolution 2O23-O4
. Setting special meeting for Election of President of board
Public comment on Asenda Related ltems:
. None
Consent Agenda:
A. Approval of Minutes
i. Regular meeting November 15,2022
Consent Agenda Motioned By: Second By:
Steve Fosdick Jim Smith
Commissioner Yes No Absent Results
Steve Fosd ick : D tr
Gini Pelton n tr I Approved
Karen Goodman x n tr
n Not Approved
James Bond x tr tr
Jim Smith x tr n
B. Financial Reports
i. x
C. Resolutions
i. Resolution 2O23-O7 Adoption of the 2023 Public Housing Operating Budget
ii. Resolution 2O23-O2 Adoption of the 2O23 Domestic Violence Grant Operating Budget
iii. Resolution 2o23-o3 Acceptance and Placement on File of the 2o2! Public Housing
Audit
iv. Resolution 2023-04 Authorization For Deputy Director Lindsay Mclntyre to Act as the
Executive Director During Executive Director Clinton McKinven-Copus' Medical Leave
v. Resolution 2OZZ-07 Adoption of 1001.02 Succession Plan Policy Update
Old Business:
. None
New B srness:
a Meetins locati on discussion: Karen Goodman brought up discussion to change loations. Lindsay
Mclntyre will need to find out coats and atreements with using the downtown WSCC location. Jim
Bond will make contact with Dial-a-ride for transposition options.
b. Contracts. Steve Fosdick wants to discus the Executive Director, the auditor and the attorney's
contracts at the next board meeting.
c. Committes. Personnel and Finance Committee. Commissioners would like this to be on the next
board meeting agenda to establish the committees.
City of Manistee Housing Commission Minutes
Meeting Date: l nsert Datel
Page 2 of 5
Resolution # Title: Adoption of the 2023 Public Motion By: Second By:
2023-Ot Housing Program Operating Budget Jim Smith Jim Bond
Commissioner Yes No Absent Results
Jim Smith x tr tr
Gini Pelton X tr tr E approved
Karen Goodman x tr tr
El Not Approved
Steve Fosdick a tr tr
James Bond x tr t
-l
tr
Resolution # Title: Adoption of the 2023 Domestic Motion By: Second By:
2023-OZ Violence Grant Operation Budget steve Fosdick Gini Pelton
Commissioner Yes No Absent Results
Jim Smith x tr tr
Gini Pelton x tr X Approved
Karen Goodman x n tr
x tr tr E Not Approved
Steve Fosdick
James Bond x tr tr
Resolution * Title: Acceptance and Placement on Motion By: Second By:
202t41 File of the 2021 Public Housing Audit Karen Goodman Gini Pelton
Commissioner Yes No Abs€nt Results
Jim Smith x tr tr
Gini Pelton x tr tr El Approved
Karen Goodman x tr n
Steve Fosd ick x n tr tr Not Approved
James Bond x tr tr
City of Manistee Housing Commission Minutes
Meeting Date: Ilnsert Date]
Page 3 of 5
Reso lution # Title: Authorization For Deputy Motion By: Second By:
2023-04 Director Lindsay Mclntyre to Act as Karen Goodman Jim Eond
the Executive Director During
Executive Director Clinton McKinven-
Copus' Medical Leave
Commissioner Yes No Absent Results
Jim Smith ti x tr tr
I Approved
Gini Pelton x tr tr
Karen Goodman tr D tr
Steve Fosdick tr n E Not Approved
James Bond x Itr tr
Resolution # Title: Adoption of 1001.02 Motion By: Second By:
2022-07 Succession Plan Policy Update Gini Pelton Steve Fosdick
Commissioner Yes No Absent Results
Jim Smith x tr tr
Gini Pelton x tr tr I Approved
Karen Goodman x tr tr
Steve Fosdick x u tr E Not Approved
lames Bond x tr tr
e. FOIA - Guidene from attorney Jeff Klug to not proceed with FOIA request
Discussion: RAD Conversion Phase ll ( Scattered Sitesl Next Steos: An email was sent to all board members
with EJP presentation that was give by Naomi Byrne on L2.6.2O22. Gini Pelton would like an update on
vacant units in Scattered Sites.
1. What is the time line for Phase ll;
2. when is the application due;
3. Where is CMHC in the process;
4. what are CMHC's options pertaining to Phase ll (properties going to be rehabbed; sold; demolition then
developed);
5. ls there a developer for Phase ll, if so, who;
6. ls there alternative placement for the residents in Phase ll; and
7. Does CMHC have to secure property, if so, where are we in this process.
City of Manistee HousinB Commission Minutes
Meeting Date: Ilnsert Date]
Page 4 of 5
ReDorts and Com munications:
. No report from staff
. No communication from Commonwealth Construstion
o Commissioner Karen Goodman request that ED email be stopped and all emails be forwarded to
Lindsay Mclntyre.
Public Comment:
r Lisa Spencer from United Way, questioned issues with the windows and when would they be
repaired. Will follow up with Constrution regarding windows
Meetine Adiourned
Adiournment Motion By: Second By:
Time: Jim Smith Steve Fosdick
Commissioner Yes No Absent Results
Jim Smith x tr n
Gini Pelton x tr tr I Approved
Karen Goodman x tr tr
x tr tr tr Not Approved
James Bond
Steve Fosd ick x tr !
A )
Steve Fosdick lnterim President Lin d Mc ntyre
Dep Director/Secretary, Acting ED
City of Manistee Housing Commission
City of Manistee Housing Commission Minutes
Meeting Date: Ilnsert Datel
Page 5 of 5
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