Housing Commission

Minutes Manistee Housing Commission July 20,2023 Regular Meeting The regular meeting was called to order at 9:01 a.m. by President Steve Fosdick. Roll Call: Steve Fosdick Karen Goodman Jim Smith Gini Pelton James Taylor Absent: None Staff: Laurie Hatchew Mark Sochocki Amendments to the Agenda: Proposal from Swidorski Bros. Excavating LLC will be added to the Agenda and Closed Session will be moved to after Public Comments. It was moved by Commissioner Goodman, supported by Commissioner Taylor to approve the Regular Meeting Minutes, Jurrre 22,2023. Motion carried. Old Business - None New Business: a. It was moved by Commissioner Smith, supported by Commissioner Taylor to approve Resolution #2023-10 Doubtful Accounts. Motion carried. b. The CT and HV REAC Inspection was reviewed by the Board of Commissioners. C The Past PHAS Scores were reviewed by the Board of Commtsstoners. d. The Operations Manager reviewed the Organizational Chart with the Board of Commissioners. The Facilities Committee completed the inspection of 25 of the scattered site homes and plans to schedule a work session to discuss the Capital Improvement Plan.  f. Closed session moved to after Public Comments The Financial Reports from BDO were reviewed. Presentation and Discussion None Reports and Communications a. The Operations Manager reported that the cleanup of the area behind Harborview is in the process and going well. The retaining wall is in very good shape. A freighter ran into the trees near Century Terrace. Discussion is necessary regarding the partial removal of the trees growing out into the river. The incomplete copy of the Audit was received, and the final draft should be available at the next meeting. A temporary maintenance person was hired to help with unit tum-around and maintenance ofthe properties and hopefully a new receptionist will begin next week. Smoking on the property, painting of the doors at Century Terrace, completion of the site work at Century Terrace, accounting, insurance renewals, tax credit management, residents' interest in moving the meetings back to Century Terrace or Harborview, implementing a lock out fee in the amount of$75.00 and 30-Day Notices for termination oftenancy were discussed. b. The Deputy Director reported that the IT bill has been greatly reduced, the annual sprinkler inspection was completed, and the maintenance staffhave been busy prepping units for occupancy. c Commissioner Smith commented on insurance coverage lor the units offline, the reimbursement of the cost for the Forensic Audit Report to the City of Manistee, and an inventory ofthe equipment purchased by the previous management. Commissioner Pelton commented on the July Resident Meeting, the Newsletter, landscaping at Harborview, her absence at the August Commission meeting and recognized the residents attending the meetings. Commissioner Taylor commented on the restoration of the area behind Century Terrace and the leveling ofthe new ranges. President Fosdick commented on a resident appreciation dinner and Consumers/DTE Energy Incentives. d. Received Communication. A note from Clinton's family was received e The Vacancy Report was discussed It was moved by Commissioner Goodman and supported by Commissioner Pelton to approve the proposal from Swidorski Bros. Excavating LLC not to exceed $25,000 for the removal ofthe trees from the river. Motion carried. Public Comments. Comments were heard regarding a lock change/transfer, loud residents, the gathering of residents at the front of Century Terrace, providing an area for residents that smoke, large pets, notices, painting of the doors, multiply pets, scratched windows in the sunroom, items missing during the relocation process, opening of the doors during painting, night security, events in the buildings, the oversight process of the financial statements, check register, and residents appreciation of the good work the Commission and the new staffare doing. Closed Session. It was moved by Commissioner Goodman, supported by Commissioner Smith to enter Closed Session at 10:50 a.m. for the purpose of discussing pending litigation. Motion carried. The Board of Commissioners returned to open session at I l:35 a.m. It was moved by Commissioner Goodman and supported by Commissioner Taylor to authorize Attorney Jeff Klug to complete a payout process with Mrs. Lindsay Mcintyre. Motion Carried. It was moved by Commissioner Goodman and supported by Commissioner Taylor to authorize Attomey Jeff Klug to respond to the City of Manistee recommendations regarding the Forensic Audit. Motion Carried. It was moved by Commissioner Goodman and supported by Commissioner Smith to authorize the funding of up to $15,000 to the City of Manistee as a reimbursement to oflset the cost of the Forensic Audit. Motion Carried. The meeting was adjourned at ll:42 a.m Steve Fosdick, President -llwl Mil{il Sl.t*.kt, operations Manager City of Manistee Housing Commission City of Manistee Housing Commission