Housing Commission

Minutes Manistee Housing Commission August 17,2023 Regular Meeting The regular meeting was called to order at 9:00 a.m. by President Steve Fosdick. Roll Call: Steve Fosdick Karen Goodman Jim Smith James Taylor Absent Virgina Pelton Staff Laurie Hatchew Mark Sochocki Amendme nts to the Agenda: Commissioner Goodman requested the addition of contract discussion regarding discussion of contracted individuals under New Business. -faylor to approve the It was moved by Commissioner Goodman, supported by Commissioner Regular Meeting Minutes, July 20,2023. Motion carried. It was moved by Commissioner Goodman, supported by Commissioner Smith to approve thc Bills & Disbursements lor Julv 2023. Motion carried. Old Business a. The designation of smoking areas at Century Terrace and Harborview was discussed and an amended Smoke Free Policy will be available at the next commission meeting lor review- New Business: a. It was moved by Commissioner Goodman, supported by Commissioner Taylor to approve the audit ior fiscal year 2022. Motion carried. b. It was moved by Commissioner Smith, supported by Commissioner Taylor to adopt Resolution #2023-11 , approving the Revised Procurement Policy with the amendment of Competitive proposals exceeding $10,000 but less than $50,000 must have approval of the Finance Committee. Motion carried c The F-acilities Committee Work Session was scheduled for September 7,2023 at9:00 a.m.  d. The Lock Out Poticy was discussed, management will draft a tiered lock out policy fee to charge $25.00 for the I't lock out lee and $75.00 for each lock out fee thereafter and present it to the board at the next Regular Commission Meeting. e. [t was moved by Commissioner Smith, supported by Commissioner Taylor to authorize the Operations Manager to approvc the best qualified lawn mowing proposal for the scattered sites properties located near Holly Court. Motion Carried. 1. The CTIJV LLC Relocation Plan approving management to prioritize the transfer of residents that were transferred from a larger unit to a smaller unit during the renovations back to a larger unit at this time was discussed. g. The F inancial Reports from BDO were reviewed h. The Resident Appreciation Dinner scheduled for September 20,2023, was discussed. i. [t was moved by Commissioner Taylor, supported by Commissioner Smith to remove the 30-hour weekly cap immediately from the Deputy Director's contract and explore the extension of healthcare benefits. Motion carried. Presentation and Discussion a Rose Fosdick, HSCB Coordinator, presented information to the Board regarding a Community Resource Director and discussed services, resources and collaboration ellorts currently in place. Reports and Communications a. The Operations Manager reported on the summary of the resident advisory meeting, scope of work from commonwealth for GTHY tree removal and restoration of the bank and the area near the water at Century Terrace, door painting completion with new door numbcrs, site work and generator installation delays, 3'd equity installment payment from Cinnaire, Jimmy T. installing a rose trellis at Ilarborview the hiring ofValerie as a part- time receptionist, mold remediation at the house on lOth Street and working with contractors on renovations to the scattered sites units, receipt ofrevised health insurance cost from the United Steelworkers to allow employee affordability options, grievance from a maintenance staff employee, continued reduction in operating expenses, Pll'OT payment to the city, next month bringing back the By-laws for discussion and o{fice hours are now 9:00 a.m. to 4:00 P.m. It was moved by Commissioner Goodman, supported by Commissioner Taylor to payout Cindy Scott 104 hours oIPTO time. Motion canied.  b. Commissioner Goodman commented on the City Council meeting, providing financial reports, putting check and balances in place, developing good practices, and building bridges instead of burning bridges with the City Manager and Council. Commissioner Smith commented on Public Act 18, production of an accurate inventory of equipment and improvements of the scattered sites facilities. c. Received Communication. None d. The Vacancy Report was discussed. e. The Newsletter was discussed. Public Comments. Comments were heard from Deb Kaiser regarding the Resident Council and Neighborhood Watch Programs. The meeting was adjourned at I l:17 a.m. Fosdick, President W. Manager City of Manistee Housing Commission City of Manistee Housing Commission