Housing Commission

Minutes Manistee Housing Commission September 21,2023 Regular Meeting The regular meeting was called to order at 9:00 a.m. by President Steve Fosdick. Roll Call Steve F-osdick Gini Pelton Jim Smith James Taylor Absent: Karen Goodman Staff Laurie Hatchew Mark Sochocki Amendmenls to the Agenda: None It was moved by Commissioner Smith, supported by Commissioner Taylor to approve the Regular Meeting Minutes, and the Bills & Disbursements for September 2023. Motion canied Old Business a. It was moved by Commissioner Smith, supported by Commissioner Taylor to adopt Resolution #2023-12, approving the Revised Smoke Free Property Policy and Map which includes designated smoking areas. Roll Call Vote: All Yeas. b. It was moved by Commissioner Taylor, supported by Commissioner Smith to adopt Resolution #2023-13, approving the Lock Out Policy. Rolt Call Vote: All Yeas. New Business a lt was moved by Commissioner Pelton, supported by Commissioner Smith to approve the employee health care changes effective October 1, 2023. Motion carried. b. It was moved by Commissioner Smith, supported by Commissioner Pelton to approve the KMG Proposal to provide services. Motion carried c The Facilities Committee scheduled a tentative meeting for September 12,2023, at l0:00 a.m. at the Harborview Community Room pending Commissioner Goodman's availability. d. Closed Session was moved to the last item on the agenda.  e. Financial Reports from BDO were reviewed. f. The Operations Manager discussed having the CMHC By-t,aws proposed revisions available at the next meeting. g. It was moved by Commissioner Smith, supported by Commissioner Taylor to authorize the Operations Manager to approve the best qualified responsible bid to complete the renovations at 343 l0'h Street. Motion carried. h. It was moved by Commissioner Taylor, supported by Commissioner Smith to adopt Resolution #2023-14, Civil Rights Certification Annual Certification and Board Resolution 5 Year PHA Plan. Roll Call Vote: AII Yeas i. 'fhe Capital Fund Programs 2020,2021 ,2022 and 2023 amounts were reviewed. Presentation and Discussion a. None Reports and Communications a. 1'he Operations Manager commented on the electrical change over going smoothly and gave credit to the staff and contractors for doing a greatjob with the accommodations and getting the power back on in a timely manner. Site work at Century Terrace continuing with concrete and parking lot renovations and the east side olCentury Terrace work will begin soon. Court on September 26. 2023, Audit was submitted to IIUD, The Deputy Director commented on the resident meeting, the upcoming Resident Council election, requested Commissioner commenls regarding a[lowing access to Harborview residents at Century Tenace for meetings, potluck and use ofthe exercise room and allowing access to Century Terrace residents at f]arborview ior meetings and potlucks. It was determined we should receive resident comment on this subject. A resident request for items to supply the Harborview Community Room was received and will be provided to United Way. Pet Policy review is necessary, and information will be provided at the next meeting. It was moved by Commissioner Pelton and supported by Commissioner 'l aylor to changc the public housing late lee on rent lrom $50.00 to $20.00 effective immediately and allow managcment the discretion to waive this fee for one month if nceded. Motion carried. b. Commissioner Pelton commented on what a great job the staffis doing and the efforts the staffand board are putting forth to make us a better neighbor and attempts to improve residents lives and the vacancy report looks great. thank you. Commission Smith thanked Mark and staff for their hard work and valuable infbrmation. Commissioner 1'aylor commented on the good job the management team is doing handling complaints. c. Received Communication. None  d. The Vacancy Report was discussed e The Newsletter and Resident Advisory meeting summary were discussed. a. Closed Session. It was moved by Commissioner Pelton, supported by Commissioner Taylor to enter Closed Session at l0:35 a.m. to review and consider the contents of an application for appointment to a public office. Motion carried. It was moved by Commissioner Pelton, supported by Commissioner Taylor to retum to open session at 10:58 a.m. Motion carried. It was moved by Commissioner Pelton, supported by Commissioner Taylor to appoint Laurie Hatchew as the Executive Director with a flexible schedule of 32 hours a week, full benefits, 4 weeks enhanced vacation and ability to work remotely at $86,000 annually subject to approval by the City Manager. Roll Call Vote:All Yeas Public Comments. No Comments were heard during hearing of the public. The meeting was adjourned at I l:05 a.m. Steve Fosdick, President kw. , Operations Manager City of Manistee Housing Commission City of Manistee Housing Commission