Housing Commission

Minutes Manistee Housing Commission October 19,2023 Regular Meeting The regular meeting was called to order at 9:03 a.m. by President Steve Fosdick. Roll Call: Steve Fosdick Karen Goodman Jim Smith Gini Pelton Absent: James Taylor SrafI: Laurie Hatchew Mark Sochocki Amendments to the Agenda: None lt was moved by Commissioner Goodman, supported by Commissioner Smith to approve the Rcgular Meeting Minutes. and the Bills & Disbursements for September 2023. Motion carried Old Business a. It was moved by Commissioner Goodman, supported by Commissioner Smith to award the bid to Rusty Manke in the amount of up to $56,000 for the renovations at 343 lOth St which will include the roofing and siding on 2 sheds. Motion was canied. New Business: a It was moved by Commissioner Goodman, supported by Commissioner Smith to approve the hiring of Karla Humm as the temporary Assistant Director. Motion carried. b. It was moved by Commissioner Goodman, supported by Commissioner Smith to approve the purchase ofa John Deere compact tractor with blower in the amount of$22,826.05. Motion carried. C Shay Allen from BDO presented the financial statements and the board reviewed d. It was moved by Commissioner Goodman, supported by Commissioner Smith to adopt Resolution #2023-15, Utility Allowances effective 0110112024. Roll Call Vote: All Yeas c It was moved by Commissioner Smith, supported by Commissioner Goodman to adopt Resolution #2023-16, Flat Rents effective 0110112024 PH. Roll Call Vote:All Yeas  f. [t was moved by Commissioner Smith, supported by Commissioner Goodman to adopt Resolution #2023-17, By-Laws of the City of Manistee Housing Commission. Roll Call Vote: All Yeas Presentation and Discussion a. None Reports and Communications a The Operations Manager commented on the new smoking areas that seem to be working and tenants are staying oflsidewalks. Site work is finishing up and it looks good. There will be a budget meeting in November and the proposed budget will be on the agenda for approval in December. It would be good to get an auditor engaged by January. The A.C.O.P. needs to be updated for admissions. The Executive Director commented on the issues with the DVG program and residents not receiving utility allowances accordingly. She is working with MSIIDA on all program non-compliance issues. They need to work on getting the revenue up on these homes by raising the max unit rent and having the residents obtain vouchers to supplement the rental short flall. The Resident Council Election was held on October 1 8, 2023 and a board consisting of 4 Executive Board Members and 6 Regular Board Members was established. The first official mceting will be in November 2023. The meeting with Consumers Energy to verify the LED lighting improvements and discussed the mini split installation program for Century Terrace went well. Unit inspections will be scheduled soon. b. Commissioner Smith commented on what a great job the staffis doing and the efforts the staff and board are putting forth. c. ReceivedCommunication ro' The Ross Grant application is due by December 18,2023 the Service Coordinator Grant. ll Commonwealth construction change order requests were discussed d. The Vacancy Report was discussed. The Newsletter is successful, and the residents seem to like them. A smoking cessation class was discussed during the Resident Council Meeting and a Diabetes Prevention Class will be presented by the Health Department. Public Comments. No Comments were heard during hearing of the public. The meeting was adjourned at l0:20 a.m. Fosdick, Hatchew, ve Director City of Manistee Housing Commission City of Manistee Housing Commission