P.E.G. Commission

ManisteePEG-TVCommission SpecialMeetingMinutes Tuesday,Oct8,2013 –6:30P.M. ThespecialmeetingwaschairedandcalledtoorderbyMarkStandstedtat6:35p.m.with PledgeofAllegiancespoken Present: KeithBrown,KathyErvin,AlanMarshall,MichelleWright,DanielWrzesinski, MarkStandstedt,BarryLind Absent: DeanKruse,DaleKolanowski ApprovaloftheAgenda, MotionbyErvin,supportedbyWrzesinski. Motionwaspassed. Standstedtopenedthediscussionbystatingthatthepurposeforthespecialmeetingwas toannouncetheagreementofManisteeCountytohaveManisteePublicAccess Televisiontapeandtelevisethecountycommission’s monthlymorningmeetings, andto discusstheenteringintoaformalagreementwiththecountyastowhatPEGwilldoin termsofbroadcastingofsaidmeetings,aswellasdiscusstherateofpaymentatwhich theCountywillreimbursethecommissionfortheirefforts,andhowsaidreimbursements willbemade. Standstedtalsostatedthathewouldliketheagreementtotaketheformofa memorandumofunderstanding.” Wrightaskedifthecountyhaswork-sessionmeetings. Standstedtansweredinthe affirmativebutaddedthatthesessionsarecarriedoutintheformofindividual committees, thereforethecountyhasnotrequestedwork-sessionmeetingsbetaped,asof yet. Marshall, whoisapartofthecountycommission,addedthatchangesareexpectedtobe madetonextyear’sbudgetandthatwork-sessionmeetingmayrequiretapingand broadcastingaswell. StandstedtexplainedthatthefactoringcosttothecountytoreimbursethePEG commissioninvolveshavingMPA-TVtape12monthly3-hourmeetings, eachofwhich willrequireapproximately5hoursofeditingandencodinginordertobroadcast. Marshallmentionedthatseveralpeopleonthecountyboardareenthusedabouthaving themeetingstaped. Wrightaddedthatmembersofthecitystaffareenthusedaswell. Discussionwasheldconcerningthetime-frameastohowsoonaftereachtapingthe meetingwillaironMPA-TV,andhowoftenthemeetingwillaireachmonth. Brown estimatedthemeetingwillbereadytoairwithin48hoursaftereachmeetingtakesplace, andthatthemeetingwillairforaweekeachmonth. DiscussionwasalsoheldconcerningtheMPA-TVweb-siteandtheformatofeach monthlycountymeetingvideoastheyaremadeavailableonline. Brownexplainedthat thewebsiteusesaprogressive-download,andthatatalengthof3-hours,aconcernwas raisedregardingtheeaseofwhicheachvideowillplay. LindsuggestedarevampoftheMPA-TVwebsiteregardingdesignandanalternate formatforthevideo,orpossiblyawebsitelinktoadifferentMPA-TVsitehost,where thevideoswilldownloadfaster. Lindalsopointedoutthatthesite’s internetconnection oncellphonesandMacintoshareveryslow. StandstedtagreedtheMPA-TVwebsiteutilizesoldertechnology, andsuggesteda differentdomainsuchas “manistee.tv”tohostthecountycommissionvideos. Healso statedthatthebenefitofofferinginternetavailabilityofMPA-TVvideosisthatitwill provideameasurementofhowmanypeoplehavewatchedeachvideo. Wrzesinskiaddedthattheinternetalsoprovidestheoptionof “comment-sections” where thepubliccanoffertheirviewsandopinionsregardingmeetingtopics. Theboardagreedthatchangesshouldbemaderegardinginternetavailabilityofvideos. Brown,whomanagesthewebsite, admittedthathisknowledgeoftheinternetislimited, andsuggestedthatsomeonewithmoreexpertisetakeovermanagementoftheMPA- TV’sinternetvideos. Thediscussiononinternetavailabilitywasunofficiallytabledforalaterdate, asErvin suggesteddrawingtheboard’sattentionbacktothewordingofthememorandumtothe countyregardingthetapingandeditingofthecountymeetings. Bymeeting’sendtheboardagreedthewordingofthememorandumreadasfollows: ManisteePEGwillprovidemonthlytapingofManisteeCounty Commissionmeetings, whichincludeson-sitetapingofmeetings, editingandmasteringforcablecastandinternetdownload. Meetingwillairon-stationwithin48hoursofmeeting. Meetingswillrunatleast12timesfollowingthemeeting. ManisteePEGwillbepaid $5,400toprovidetheseservices 10.1.2013to9.30.2014 (quarterlypayments) MarshallmadeamotiontoauthorizeStandstedttofinalizeandsignthecontractwith TomKaminskiatthecounty.SecondedbyWrzesinski.Motionwaspassed. Standstedtthenpointedouttheextraworkloadthatthetapingofcountymeetingwill require, andthatBrownshouldbecompensatedfortheextrawork. Brownaddedthathe willbeearning $250forthetaping,editingandencodingofeachmeeting. However,if someonewouldstepforwardtotapethemeetingson-site,theywouldbeemployedby PEGandcompensatedmonthlyatarateof $100,andBrownwouldbecompensated $150 fortheeditingandencoding. Brown’sroleregardingcountymeetingswouldbeasan independentcontractorthatcanemploysomeonetotapethemeetings. Ervinsupportedhavingsomeonetapethemeeting,andStandstedsuggestedchanging Keith’sjob-description.WrightpointedoutthatBrown’scontractwouldneedtobe updatedandre-worded. Standstedtsaidthatthere-wordingofthecity’sagreementwithBrown,asExecutive Director,willneedtobereviewedandmaythenbediscussedatthenextregularly scheduledmonthlyPEGcommissionmeeting. Therewasnocitizencomment. Therewasnootherbusiness. MotiontoadjournbyErvin,secondedbyWrzesinski.Motionpassed. Thenextmeetingdateisscheduledfor November11,2013at6:30intheMHS ConferenceRoom. Motiontoadjourn. Allwereinfavor. Meetingwasadjournedat8:09p.m. Minutessubmittedby, DanielWrzesinski