Planning Commission

MANISTEE CITY PLANNING COMMISSION Meeting of Thursday, April 4, 2024 Time: 07:00 PM Eastern Time Location: City of Manistee Council Chambers AGENDA I Call to Order Pledge of Allegiance II Roll Call III Approval of Agenda At this time, the Planning Commission can take action to approve the April 4, 2024 Agenda. IV Conflicts of Interest At this time, the Chair will ask if any members have any conflicts of interest on the approved Agenda. V Approval of Minutes At this time, the Planning Commission can approve the March 7th, 2024, Meeting Minutes. VI Correspondence Correspondence has been shared with the Planning Commission and will not be read aloud. Presentation/Speaker VII • Bridgett Vanderhoff • Mark Fedder VIII Public Comment on Agenda Related items All comments and handouts from the speaker at the podium will go through the Chair, also there will not be any interaction between the podium and audience. If these rules cannot be followed, the Chair can terminate this portion of the meeting. (A limit of 5 mins to address Planning Commission). IX New Business • City of Manistee Master Plan Request for Proposal (RFP) March 2024 X Old Business • Master Plan • 314 Sibben • 457 River Street • Blight Page 1 of 2 XI Public Comments and Communications At this time the Chair will ask if there are any public comments. (5 mins to address Planning Commission). XII Staff/Board Reports • Community Development Director /Planning and Zoning - Theresa Waldo o Site Plan Review o Guest Speakers o MSUE Class April 22, 2024 @ 5:45 Council Chambers o MSHDA Conference o MI Association of Planning  Books • Historic District - Theresa Waldo XIII Members Discussion At this time, the Chair will ask members of the Planning Commission if they have any items they want to discuss. XIV Adjournment Page 2 of 2  PROCEEDINGS OF THE PLANNING COMMISSION – MARCH 7, 2024 A regular meeting of the City of Manistee Planning Commission was called to order by Chair Mark Wittlieff on Thursday, March 7, 2024, at 7:00 p.m. in the City Hall Council Chambers, 70 Maple Street followed by the Pledge of Allegiance. PRESENT: Michael Szymanski, Pamela Weiner, Shelly Memberto, Marlene McBride, Robert Slawinski, Roger Yoder, and Mark Wittlieff ABSENT: None ALSO PRESENT: Community Development Director – Theresa Waldo and Deputy Clerk – Lora Laurain APROVAL OF AGENDA MOTION by Szymanski, second by Weiner to approve the agenda as presented. With a roll call vote this motion passed unanimously. AYES: Szymanski, Yoder, Memberto, Weiner, McBride, Slawinski, and Wittlieff NAYS: None CONFLICTS OF INTEREST None APPROVAL OF MINUTES MOTION by Slawinski, second by McBride to approve the February 1, 2024, Planning Commission meeting minutes. With a roll call vote this motion passed unanimously. AYES: Szymanski, Yoder, Memberto, Weiner, McBride, Slawinski, and Wittlieff NAYS: None CORRESPONDENCE None PRESENTATION/SPEAKER Madeleine Lamb, of Johnson Sign Company, presented information on the benefits and challenges of signage and signage ordinances. Madelyn Fitzsimmons, owner of Trophies Café, Millennial Décor, and Millennial Booths, spoke about the unique characteristics of Manistee and the challenges entrepreneurs face as business owners. | Page 1  PROCEEDINGS OF THE PLANNING COMMISSION – MARCH 7, 2024 PUBLIC COMMENT ON AGENDA RELATED ITEMS Randy Skiera, 2189 Cherry Road, offered comments. NEW BUSINESS None OLD BUSINESS • 300 Care Center Drive – Several investors have expressed interest in developing the property with the possibility of a 55+ housing project or a veterans’ facility. • 91-99 Arthur Street – Ms. Waldo is in contact with the owners and progress with EGLE has been slow. • 240 Arthur Street – This issue has been on hold. Ms. Waldo will be following up regarding non- compliance issues. • Master Plan – All documents have been signed and submitted for the grant. At April’s meeting commissioners will be asked to create a priority list for the Master Plan. • 5th Maple LLC – PUD application is on hold. • 457 River Street – Outdoor noncompliance issues are being addressed. PUBLIC COMMENTS AND COMMUNICATIONS Shayne Machen, 622 Ramsdell Street, introduced herself and is running for 7th District Manistee County Commissioner. STAFF/BOARD REPORTS Community Development Director /Planning and Zoning - Theresa Waldo • Permits o 435 River Street – permit will be up for renewal o 390 River Street – canopy is down, more work is being done o 95 Maple Street – library renovations including a story park o 21 Cypress Street – signs being installed o 314 Sibben Street – PUD permit expires in May; termination recommended • MSUE Class – continuing education class scheduled Monday, April 22, 2024, 5:45 pm, City Hall 1st Floor Conference Room with dinner included. • CHILL Grant – still waiting for State of Michigan; no applications available • Michigan Planner – requested commissioners read article, “Advocating & Planning for Pedestrians” to be prepared for the Master Plan discussions in April • April guest speaker – Ms. Laura Heintzelman, Manistee Community Foundation and possibly Mr. Mark Fedder, Manistee County Museum Historic District – Ms. Waldo reported on activities of HDC earlier in this meeting. | Page 2  PROCEEDINGS OF THE PLANNING COMMISSION – MARCH 7, 2024 MEMBERS DISCUSSION Szymanski inquired about blighted structures scheduled for demolition. Weiner commented on short-term rentals; asked that copies of the DDA Streetscape Guidebook be shared with the Planning Commission; and asked about the garage being built on Maple Street. McBride asked for status updates on the Rozmiarek buildings on River Street and the apartments/condos above North Channel Brewery. Yoder commented on the Northern Hotel property and overhanging brush. Wittlieff inquired about temporary structures and the site plan review committee; asked commissioners to keep an eye out for blight and to report those issues; and requested a top 10 list of blight issues. ADJOURN MOTION by Slawinski, second by Yoder to adjourn the meeting at 8:45 p.m. Lora Y Laurain, CMC / MiPMC Deputy Clerk | Page 3 Community Development Planning and Zoning March 25, 2024 City of Manistee Planning Commission 70 Maple Street Manistee, MI 49660 Theresa Waldo MM City of Manistee Re: City of Manistee Master Plan Request for Proposal Community Development Director (RFP) March 2024 70 Maple Street Manistee, MI 49660 231.398.2805 twaldo@manisteemi.gov Executive Summary: The current City of Manistee Master Plan was developed and adopted on August 16, 2016. Per the Michigan Planning Enabling Act, every five years an adopted Master Plan should be reviewed, and a determination made if an update should occur. The City of Manistee Planning Commission is recommending a update of the 2016 Master Plan. The City of Manistee and Housing North have collaborated to apply for the Housing Readiness Incentive Grant in January 2024 and was awarded the grant in February 2024 in the amount of $33,000.00. Grant # HRI-2024-82-LEG Purpose: The intension of this RFP is to obtain a cost estimate for updating the current Master Plan. The City will assist the Contractor in the Master Plan built around a new format. A goal of the new Master Plan would be to set out objectives and strategies to manage development and change over time. A process that defines what is important about the City of Manistee and how its character and quality can be conserved, improved and enhanced. County of Manistee: Manistee County is located in the Northwest Lower Peninsula of Michigan. The County’s 1,281 square miles, of which 58% is water and the remaining is land, has a population of 25,032 as of the 2020 Census. The population density of Manistee County is 46/square mile. City of Manistee: Manistee is a city in the state of Michigan. Located in southwestern Manistee County, it is part of the northwestern Lower Peninsula. Manistee is the county seat of Manistee County, and its population was 6,259 at the 2020 census. This makes Manistee the fifth-largest city in Northern Michigan. Manistee is located on an isthmus between Manistee Lake and Lake Michigan, with the Manistee River bisecting the city as it flows west to the latter. Manistee is located along US 31, one of the major trunk-line highways of the state. Structure and Responsibilities: The City Council is the governing body for the City of Manistee. The council consists of seven members who serve two-year terms. Members are nominated by district but elected at large by voters. Elections are nonpartisan. It is responsible for hiring and overseeing the city manager, setting policy and adopting ordinances and resolutions. The Planning Commission was established under Chapter 250 of the Codified Ordinances and Chapter 1220 of the Codified Ordinances. Chapter 1222 of the Codified Ordinances addresses the adoption of the Master Plan. The Planning Commission prepares and adopt physical plans for the City and reviews development proposals, both private and public as set forth in the Michigan Zoning Enabling Act, MCL 125.3101 et seq. and the Michigan Planning Enabling Act, MCL 125.3801 et seq. and acts in an advisory capacity for matters referred by the City Council. RFP Contents Responses to this RFP must include: Brief written introduction. Firm history, experience, expertise, & current projects. Team members, including subcontractors, years of experience & areas of expertise. Summary and hyperlinks to master plans created for other jurisdictions within last 5 years. Summary and hyperlinks to relevant subcontractors’ work utilized in, public engagement, data collection and analysis, mapping and graphics, or engineering services. Detailed description of available strategies to solicit public engagement. Description of firm's experience, or consultants' experience, with each strategy. RFP should look to include, but not limited to meeting the following requirements: The Master Plan should be developed to meet the requirements of the Michigan Planning Enabling Act (Act 33 of 2008), Michigan Zoning Enabling Act (Act 110 of 2006), and other Michigan laws relating to the plan, while meeting the needs and desires of the residents of the City of Manistee. Contractor Facilitation The Contractor’s Staff will act as a facilitator and plan developer. The Contractor’s Staff will gather data and work with the City of Manistee Community Development Director, Planning Commission, and any other department or board necessary to synthesize the information to guide the planning process and policy. The successful applicant will be the primary point of contact for all questions regarding the plan development, gathering of data, and meeting facilitation. Communication It is expected that Contractor’s Staff will designate a primary point of contact to the Community Development Director. Contractor’s Staff will attend Planning Commission meetings to disseminate information, perform analysis through the Planning Commission, review and receive public input, and perform document review and adoption. It is expected that Contractor Staff will attend four (4) City Planning Commission meetings, and two (2) Board of Commissioner meetings over the course of the 12–14-month process. Scope Outline & Process: • Review and Format Master Plan Content: o Pull relevant language and content from existing plan to be utilized in new Master Plan format • Attend four(4) City Planning Commission Meetings • Attend two (2) Board of Commissioner’s Meeting • Acquire Data: o GIS Data (State and Federal Layers are free) o US Census Data o Regional Specific Data • Develop and Gather Public Input o Four (4) Visioning Sessions  ▪ Facilitated by Contractor’s Staff o Online Master Plan Survey o Public release of Master Plan draft for public review and comment ▪ Provides virtual document to be hosted on City website or other website for public review. ▪ Provides process for virtual comments on Master Plan • Develop and Update Maps: o Existing Land Use Map ▪ Parcel assessment codes or other means o Future Land Use Map ▪ Determined through public input and data sources o Other Maps may include environmental features, transportation, public lands, open space, soil types, recommended bluff or waterfront setbacks, etc. • Develop, Update, and Review Primary Plan Content: o Introduction and Methodology ▪ History, regional context, previous planning o Existing Conditions ▪ Current land uses, infrastructure, community services, trends o Socio-Economic Profile ▪ Utilize 2020 Census data ▪ Population, employment, housing o Public Input ▪ Derived from survey, meetings, and visioning sessions o Future Land Use Analysis ▪ Goals and objectives o Future Land Use Plan and map o Zoning Plan and Matrix ▪ Recommended for local unit policy and direct participation for city building and zoning services and/or joint Planning Commissions o Goals, Objectives, and Strategies ▪ Establish Community goals, both priority and secondary objectives. ▪ Utilizing the gathered and compiled data to develop an implementation matrix for goals, strategies, time-frames, potential funding source/partners, and responsible parties for achieving priority and secondary objectives. Deliverables: • Complete ADA Compliant Digital Plan with Live Links • Complete ADA Compliant Digital Plan prepared for printing • Digital Plan Files and Maps in editable form • GIS datasets in shapefiles and other filetypes compatible with ArcView GIS. How to Submit RFP: An electronic (pdf format) response shall be submitted via email by no later than 4:30 p.m. on Friday, May 3, 2024 Responses shall be emailed to Theresa Waldo, City of Manistee Community Development Director and Planning and Zoning. The City will not accept any other means of submittal. A response email will confirm receipt of RFP submittal. Email to: twaldo@manisteemi.gov Subject: Master Plan RFP Response Evaluation & Selection City Staff and members of the Planning Commission and City Council, boards may evaluate the responses to the RFP and select a narrowed list of consultants to participate in an interview process. Proposals shall be evaluated based upon prior relevant experience, knowledge and expertise, creativity, methodology, Staff capacity, cost, use of partner subcontractors & references. The City of Manistee is not liable for, nor will it pay any cost incurred by responding firms related to the preparation of proposals or the interview process. Schedule April 2024 — RFP released. May 3, 2024 @ 4:30 p.m. — Response deadline (emailed to twaldo@manisteemi.gov). May - June 2024 — Local review. May – June 2024 — Interview of consultants. May – June 2024 — Selection of consultants qualified to submit an RFP. Any questions, please call Theresa Waldo MM 231.398.2805