Finance Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Finance Committee Monday, June 2, 2014 5:00 PM Council Chambers 1. Call to Order Chairman Sitkiewitz called the meeting to order at 5:00PM 2. Roll Call Present: 4- McMeans, Brey, Sitkiewitz and Shaw Absent: 1- Able Others Present: Mayor Justin Nickels, Alderperson Jason Sladky (6:43), Finance Director Treasurer Steve Corbeille, Assistant Finance Director Tony Scherer, Director of Public Infrastructure Dan Koski, Police Chief Tony Dick, Fire Chief Todd Blaser, WWTF Superintendent Brian Helminger and member of the local press. 3. Approval of Minutes Note: Both minute items listed below were acted upon as one action, with one motion and one vote. 14-1107 Minutes of April 7, 2014 Attachments: 1000_M_Finance_Committee_14-04-07_Meeting_Minutes.pdf Moved by Brey, seconded by McMeans, that the Minutes be approved. The motion carried by the following vote: Aye: 4- McMeans, Brey, Sitkiewitz and Shaw 14-1044 Approve minutes of May 5, 2014 Attachments: Finance_Committee_14-05-05_Meeting_Minutes.pdf Moved by Brey, seconded by McMeans, that the Minutes be approved. The motion carried by the following vote: Aye: 4- McMeans, Brey, Sitkiewitz and Shaw 4. Public Comment There wa no public comment offered at the meeting. 5. Discussion and Action Items City of Manitowoc Page 1 Finance Committee Meeting Minutes - Final June 2, 2014 14-1169 Appointments to Capital Allocation Working Group per Resolution 13-086 for term June 1, 2014 through May 31, 2016: Chad Scheinoha, Operations Assistant; Police Chief Oscar Dick; Fire Chief Todd Blaser; Rahr-West Art Museum Director Greg Vadney; Director of Public Infrastructure Dan Koski; Transit/Building & Grounds Team Leader Jim Muenzenmeyer; Finance Director/Treasurer Steve Corbeille. Attachments: Resolution 13086 Capital Allocation Working Group.pdf Capital Allocation Working Group 2014 2016.docx Moved by McMeans, seconded by Brey, that these appointments be accepted and placed on file. The motion carried by the following vote: Aye: 4- McMeans, Brey, Sitkiewitz and Shaw 14-1096 Recommendation by Capital Allocation Working Group to Fund Unbudgeted Marina Repairs (not to exceed $40,313, recommended funding as follows $30,063 Harbor Improvement Fund and up to $10,250 CAWG End of Life Fund, offset by any insurance proceeds) Attachments: Ice Damage marina.pdf Steve Corbeille provided an explanation of the request to the Committee. A short conversation by the Committee members followed. Moved by Brey, seconded by Shaw, that this Action Item be accepted and placed on file. The motion carried by the following vote: Aye: 4- McMeans, Brey, Sitkiewitz and Shaw 14-1123 Recommendation by Capital Allocation Working Group to Fund Unbudgeted Car Ferry Building Water Damage Repairs (not to exceed $11,756 CAWG End of Life Fund) Attachments: 2014 Ferry Terminal Repairs.pdf The Committee discussed insurance coverage and future preventative measures in this matter. Moved by McMeans, seconded by Shaw, that this Action Item be accepted and placed on file. The motion carried by the following vote: Aye: 4- McMeans, Brey, Sitkiewitz and Shaw 14-1125 Recommendation by Capital Allocation Working Group to Fund Unbudgeted Stair Replacement at Police Department (not to exceed $2,460 CAWG End of Life Fund) Attachments: 2014 PD concrete work.pdf Moved by McMeans, seconded by Brey, that this Action Item be accepted and placed on file. The motion carried by the following vote: Aye: 4- McMeans, Brey, Sitkiewitz and Shaw 14-1126 Recommendation by Capital Allocation Working Group to Fund Unbudgeted City of Manitowoc Page 2 Finance Committee Meeting Minutes - Final June 2, 2014 Lincoln Park Cabin #1 Materials (not to exceed $1532.89 from CAWG End of Life Fund) Attachments: Cabin 1 from Maritime Plumbing.pdf The Committee discussed circumstances of the claim and the merits of using the End of Life Funds for this purpose. Moved by McMeans, seconded by Brey, that this Action Item be amended to pay the $1,532.89 from the 2014 Parks and Recreation Operating Funds and approved as amended. The motion carried by the following vote: Aye: 4- McMeans, Brey, Sitkiewitz and Shaw 14-1140 EMS Claims Audit Report Attachments: 20140520040420166.pdf Finance Director Steve Corbeille reviewed the process and purpose of the study. Fire Chief Blaser explained his vision of future EMS billing and the use of technology to produce efficiencies in the Fire Department. The Committee discussed EMS procedures, processes & billing model with Chief Blaser. The Committee discussed a number of items regarding EMS Claims operations. Committee recommended acceptance & place on file. No official action was taken. Roll Call Alderperson Able joined the meeting at 5:20 PM. Present: 5- McMeans, Able, Brey, Sitkiewitz and Shaw 14-1139 Agreement with SpyGlass Group, LLC to conduct a primary telecommunications service audit Attachments: Agreement for Telecom Audit Finance Director Steve Corbeille explained the purpose of the project and contract specifics. A dicussion by the Committee followed. Moved by Brey, seconded by Able, that this Agreement be recommended for approval by Common Council. The motion carried by the following vote: Aye: 5- McMeans, Able, Brey, Sitkiewitz and Shaw 14-1158 Request for additional funding from Police Dept for New World Record / Mobile Upgrade over budgeted funds to come from CAWG End of Life Fund Attachments: 2014 Police New World Software Unbudgeted Request.pdf The request was reviewed for the Committee by Finance Director/ Treasurer Steve Corbeille. The Committee held a discussion with Police Chief Tony Dick regarding the technology being purchased. The Committee discussed a possible change to CAWG language to group reserve funds by catagory. Moved by Brey, seconded by Able, that this Action Item be accepted and placed on file. The motion carried by the following vote: Aye: 5- McMeans, Able, Brey, Sitkiewitz and Shaw City of Manitowoc Page 3 Finance Committee Meeting Minutes - Final June 2, 2014 14-1159 Request for additional funding from Fire Dept for LifePak defibrillator over budgeted funds to come from CAWG End of Life Fund Attachments: LifePak 15 Request.pdf The Committee discussed the equipment request and useful life with Chief Blaser. Moved by Able, seconded by McMeans, that this Action Item be accepted and placed on file. The motion carried by the following vote: Aye: 5- McMeans, Able, Brey, Sitkiewitz and Shaw 6. Adjournment Moved by McMeans, seconded by Able, that the meeting be adjourned. The motion carried by the following vote: Aye: 5- McMeans, Able, Brey, Sitkiewitz and Shaw Chairperson Sitkiewitz declared the meeting adjourned at 5:53PM City of Manitowoc Page 4