Finance Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes Finance Committee Tuesday, April 5, 2016 5:30 PM Council Chambers 1. Call to Order 2. Roll Call Present: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 3. Approval of Minutes 16-0290 February 11, 2016 Minutes from the February 11, 2016 meeting were not attached to the agenda. This item will be taken up at the next Finance Committee meeting. 4. Public Comment No public comment at this meeting. 5. Reports 16-0276 City Attorney and Community Development Director regarding Industrial Development Corporation (IDC) registered status. Attachments: 20160330220350180 Moved by Brey, seconded by Sitkiewitz, that this Report be accepted and placed on file. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 6. Discussion and Action Items 16-0277 Annual Interest Allocation Attachments: resolution Moved by Sitkiewitz, seconded by Brandel, that this Resolution be accepted. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey City of Manitowoc Page 1 Finance Committee Meeting Minutes April 5, 2016 16-0292 Amend 2016 General Fund Budget by reducing $2,200 from Contingency Fund (1100-19100-539000) and reducing General Fund Applied by $2,200 (1100-19100-493100) Attachments: 20160401033601459 Moved by Sitkiewitz, seconded by Brandel, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 16-0256 KARL KOCH VS CITY OF MANITOWOC 15 CV 524 Attachments: 20160325202154658 Moved by Brandel, seconded by Brey, that this Summons and Complaint be accepted and referred to the City Attorney. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 16-0257 JACKLYNN R. GIENCKE CLAIM Attachments: 20160325202139567 Moved by Brey, seconded by Sitkiewitz, that this Summons and Complaint be accepted and placed on file. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 16-0258 2015 Budget Carryforward Requests to 2016 Budget Attachments: 2015 carry forward requests Moved by Able, seconded by Brey, that this Action Item be accepted to re-instate $300 for the City Attorney's Overtime line. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey Moved by Brandel, seconded by Able, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey Moved by Brandel, seconded by Able, that this Action Item be approved as amended to draft a resolution for Council. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey City of Manitowoc Page 2 Finance Committee Meeting Minutes April 5, 2016 16-0259 Interversion Upgrade 7.15 to 7.18 Accela Springbrook ERP Software including database conversion from Progress to Sequel not to exceed $15,260 Attachments: 20160331213109823 Moved by Brey, seconded by Sitkiewitz, that this Agreement be approved and referred to council. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 16-0291 OpenGov Intelligence + Transparency Software purchase under GSA contract pricing Attachments: 20160331213142009 OpenGov Software Agreement - Manitowoc OpenGov+Council+Presentation Moved by Sitkiewitz, seconded by Brey, that this Action Item be approved and referred to council. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 16-0260 Recommendation from CAWG for funding up to $26,011 for Website redesign, CivicSend and Custom Mobile App with cost sharing from Friends groups for Aquatic Center, Zoo and Rahr West Museum funding to come from Unbudgeted Catagory. Attachments: WEBSITE REDESIGN Moved by Brandel, seconded by Sitkiewitz, that this Action Item be approved for consent agenda. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 16-0273 Recommendation from CAWG to fund up to $1,795 from Buildings and Grounds Funding for replacement of roof hatch on Park Shop on Fleetwood Drive Attachments: FIRE REPLACEMENT ROOF HATCH Moved by Able, seconded by Sitkiewitz, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey City of Manitowoc Page 3 Finance Committee Meeting Minutes April 5, 2016 16-0274 Recommendation from CAWG to fund up to $940 to replace corroded door and door hinges at Public Safety Bldg with funding to come from Buildings and Grounds funding. Attachments: FIRE DOOR REPAIR ST 1 Moved by Able, seconded by Sitkiewitz, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 16-0275 Recommendation from CAWG to fund up to $35,000 for replacement of Heating System - DPW Vehicle Storage Garage Attachments: DPW REPLACE HEATING SYSTEM IN GARAGE Moved by Able, seconded by Sitkiewitz, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 16-0279 Recommendation from CAWG to fund up to $6,497 for water heater replacement at Safety Building Attachments: Replace Water Heater - SB 2016 Moved by Able, seconded by Sitkiewitz, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 16-0280 Recommendation from CAWG to fund up to $3,574 to replace main logic board on Generator at Public Safety Building Attachments: Generator Repair - SB 2016 Moved by Able, seconded by Sitkiewitz, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey City of Manitowoc Page 4 Finance Committee Meeting Minutes April 5, 2016 16-0281 Recommendation from CAWG to fund up to $807.80 towards Oil Tank Heater on Elevator at City Hall Moved by Able, seconded by Sitkiewitz, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Brandel, Sitkiewitz, Able and Brey 7. Adjournment Moved Sitkiewitz, seconded by Brandel to adjourn at 6:03pm. City of Manitowoc Page 5