Finance Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes Finance Committee Wednesday, May 11, 2016 6:30 PM Council Chambers Meeting will start at 6:30 p.m. or immediately following Committee of the Whole meeting 1. Call to Order 2. Roll Call Present: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 3. Approval of Minutes 16-0290 February 11, 2016 Attachments: 16-02-11_Meeting_Minutes Moved by Sitkiewitz, seconded by Czekala, that the Minutes be accepted. The motion carried by the following vote: Aye: 4- McMeans, Sitkiewitz, Able and Czekala Abstain: 1- Kummer 16-0388 April 5, 2016 Attachments: 16-04-05_Meeting_Minutes Moved by Sitkiewitz, seconded by Czekala, that the Minutes be accepted. The motion carried by the following vote: Aye: 4- McMeans, Sitkiewitz, Able and Czekala Abstain: 1- Kummer 4. Public Comment No public comment at this meeting. 5. Consent Items 16-0387 Manitowoc Public Utilities Commission, March 14, 2016 Attachments: 20160426221110467 Moved by Sitkiewitz, seconded by Able, that the Minutes be accepted. The motion carried by the following vote: City of Manitowoc Page 1 Finance Committee Meeting Minutes May 11, 2016 Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 16-0453 Manitowoc Public Utilities Commission, April 11, 2016 Attachments: 20160510194748807 Moved by Sitkiewitz, seconded by Able, that the Minutes be accepted. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 16-0307 Licensing, Permits and Inspection Committee, April 6, 2016 Attachments: 16-0307.pdf Moved by Sitkiewitz, seconded by Able, that the Minutes be accepted. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 16-0392 Capital Allocation Working Group (CAWG) recommendation to fund up to $17,400 as an unbudgeted request to remedy safety conditions on islands along Memorial Drive Attachments: 20160426225818602 Moved by Sitkiewitz, seconded by Able, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 16-0454 Capital Allocation Working Group (CAWG) recommendation to fund up to $4,645 for assembly of three bleachers as an unbudgeted request due to technical reqirements of assembly. Attachments: bleacher assembly Moved by Sitkiewitz, seconded by Able, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 6. Discussion and Action Items City of Manitowoc Page 2 Finance Committee Meeting Minutes May 11, 2016 16-0394 Request to fund Mayor's Request to fund a Discover Manitowoc Grant in the amount of $15,000 to the Maritime Museum to be used for SubFest from Room Tax Funds Moved by Sitkiewitz, seconded by Able, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 16-0451 Professional Services Agreement to Administer the City of Manitowoc Housing Community Development Block Grant (CDBG)/Revolving Loan Programs with MSA Professional Services Nic Sparacio, Community Development Director spoke to the committee regarding the content of the draft agreement. He said there are a couple of issues to clarify. The Finance Committee will take this agreement up at Council on May 16, 2016 for a Motion and Vote. 16-0456 Staff report detailing the cooperative condemnation process for 1512 Washington Street Attachments: Memo-Council 5-9-16 Blight Determination Blight Determination Exhibits Moved by Able, seconded by Sitkiewitz, that this Report be accepted to adopt the recommendation and place on file. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 16-0452 Resolution Declaring the Complex located at 1512 Washington St. Blighted Attachments: Resolution Mirro Moved by Sitkiewitz, seconded by Kummer, that this Action Item be accepted. The motion carried by the following vote: 16-0385 Notice of Determination Briess Industries, Inc VS. Wisconsin Department of Revenue 81-36-251-P-000085734 Attachments: 20160426022628760 Moved by Sitkiewitz, seconded by Able, that this Action Item be accepted and referred to City Clerk for refund and place on file. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala City of Manitowoc Page 3 Finance Committee Meeting Minutes May 11, 2016 16-0386 Notice of Determination Parker Hannifin VS. Wisconsin Department of Revenue 81-36-251-R-000025146 Attachments: 20160426022611020 Moved by Sitkiewitz, seconded by Able, that this Action Item be accepted and referred to City Clerk for refund and place on file. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 16-0393 Update/Report on Petitioners at Polling Locations on April 5, 2016 The Finance Committee has elected to hold this item from discussion until the requestor, Alderman Sladky is present. This item will reappear at the June Finance Committee meeting. 16-0389 Request to equip the Planning/Engineering Conference Room as an additional meeting room for recording meetings via Granicus The Finance Committee elected to hold from discussing the need for an additional room for granicus due to the structure change (reducing the number of standing committees from 6 to 4) of the committees. This Action Item was discussed 16-0390 Appointments selected by Finance Committee for Council confirmation to Capital Allocation Working Group per Resolution 13-086 for term June 1, 2016 through May 31, 2018: Chad Scheinoha, Operations Assistant; Police Chief Nick Reimer; Fire Chief Todd Blaser; Rahr-West Art Museum Director Greg Vadney; Director of Public Infrastructure Dan Koski; Transit/Building & Grounds Team Leader Jim Muenzenmeyer; Finance Director/Treasurer Steve Corbeille. Attachments: REsolution establishing CAWG Capital Allocation Working Group 2016 2018 Moved by Sitkiewitz, seconded by Czekala, that this Appointment be accepted. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala City of Manitowoc Page 4 Finance Committee Meeting Minutes May 11, 2016 16-0370 Recommendation to replace Tyler CLT IAS 4.0 Tax Billing and Collection Software with Transcendent Technologies, LLC (Appleton, WI) Ascent Land Records Suite (Upfront cost $46,000, reoccuring Annual Maintenace after year 1 $10,050) Attachments: Revised 3-18 C - Manitowoc Ascent LR Proposal 2016 v2 Revised 5-9 Ascent Land Records Software License Agreement Revised 5-9 Time-Expenses Services Agreement Ascent 1 Ascent 2 Ascent 3 Moved by Able, seconded by Kummer, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 16-0371 Purchase Accela Special Assessment Module for Springbrook ERP Software $7,050 with annual reoccuring costs for Maintenance/Support $1,050 Attachments: Accela Special Assessment Module Purchase Moved by Able, seconded by Kummer, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 16-0455 Capital Allocation Working Group (CAWG) recommendation to fund up to $16,550 for purchase and data transfer of Tax Billing & Collection Software including Accela Special Assessment Module for Springbrook as an unbudgeted request. Attachments: CAWG Tax System and SA Module No discussion or action is needed on this item. The request has been withdrawn. The funds are already in the budget. This Action Item was discussed City of Manitowoc Page 5 Finance Committee Meeting Minutes May 11, 2016 16-0391 Capital Allocation Working Group (CAWG) recommendation to deny funding up to $1,700 to beautify the corridor between the Manitowoc Public Library and Farmer's Market Site due to using borrowed funds to fund an operational expense. Attachments: 20160510231206408 Moved by Able, seconded by Sitkiewitz, that this Action Item be accepted as denied and referred to the Room Tax Commission. The motion carried by the following vote: Aye: 5- McMeans, Sitkiewitz, Able, Kummer and Czekala 7. Adjournment Moved by Sitkiewitz, seconded by Kummer to adjourn. City of Manitowoc Page 6