Finance Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes Finance Committee Wednesday, November 10, 2021 5:00 PM Council Chambers Note - Meeting will also be available via Remote Conferencing (Zoom) 1. Call to Order 2. Roll Call Present: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 3. Public Comment A representative from the Zoological Society spoke about the upcoming improvements at the Zoo. 4. Presentations 5. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. REMOVAL OF CONSENT AGENDA ITEMS: Any Committee Member may request removal of any item from the Consent Agenda, and such item shall be removed without debate or vote. Any item or part thereof removed from the Consent Agenda shall be separately considered. Approval of the Consent Agenda Approval of the Consent Agenda Moved by Sitkiewitz, seconded by Brunner, to accept the Consent Agenda Items and recommendations of the various committees The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1077 Minutes of October 5, 2021 Finance Committee meeting, recommending approval and place on file Attachments: MeetingMinutes05-Oct-2021.pdf City of Manitowoc Page 1 Finance Committee Meeting Minutes November 10, 2021 21-1078 Minutes of October 26, 2021 Finance Committee meeting, recommending approval and place on file Attachments: Finance Minutes 10-26-21 21-1079 Minutes of Manitowoc Public Utilities Commission Meetings, recommending accepting and place on file Attachments: MPU 9.13.21 Minutes.pdf MPU 10.11.21 Minutes.pdf 6. Discussion and Action Items 21-1067 3rd Qtr 2021 Budget Exception Report, recommend to accept and place on file. Attachments: 3rd QTR 2021 Investment Report.pdf Moved by Sitkiewitz, seconded by Cummings, that this Report be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1068 3rd Qtr 2021 Claims Report from City Attorney, recommend to accept and place on file. Attachments: Jan-Sept 2021 Claims Report to Finance Committee.pdf Moved by Sitkiewitz, seconded by Reckelberg, that this Report be accepted for Consent Agenda. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1069 3rd Qtr 2021 Investment Reconciliation Report, recommend to accept and place on file. Attachments: 3rd QTR 2021 Investment Report.pdf Moved by Sitkiewitz, seconded by Cummings, that this Report be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1070 Tax Levy Certification from Lakeshore Technical College for Fiscal Year 2021-2022, recommend to accept and place on file. Attachments: LTC 2022 Tax Levy Apportionment.pdf LTC 2022 Tax Levy Certification.pdf Moved by Sitkiewitz, seconded by Reckelberg, that this Action Item be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg City of Manitowoc Page 2 Finance Committee Meeting Minutes November 10, 2021 21-1071 Tax Levy Certification from Manitowoc Public School District for Fiscal Year 2021-2022, recommend to accept and place on file. Attachments: MPSD 2022 Tax Levy Certification.pdf Moved by Sitkiewitz, seconded by Brunner, that this Action Item be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1082 Tax Levy Certification from Manitowoc County for Fiscal Year 2022, recommend to accept and place on file. Attachments: Manitowoc County 2021 Levy for 2022 Budget Certification.pdf Moved by Sitkiewitz, seconded by Brunner, that this Action Item be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1072 Revolving Loan Fund Policy and Application Creation, recommend to accept and place on file. Attachments: Policy Manual - Final.pdf RLF Application - Final.pdf RLF Loan Packet - Final.pdf Moved by Brunner, seconded by Sitkiewitz, that this Action Item be accepted and place on file. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 6. Closed Session Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(g) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The specific subject matter that may be considered in closed session is: Alderperson Brey read the Notice to go into Closed Session. Moved by E Sitkiewitz, seconded by J Brunner to convene in closed session. The motion carried on a roll call vote 5-aye, 0-nay. City of Manitowoc Page 3 Finance Committee Meeting Minutes November 10, 2021 21-0835 L21-00092 Koehler Claim for substantial water damage from heavy rain storm at 1305 South 31st Street Attachments: L21-00092 KOEHLER Claim.pdf J Koehler 5.jpg J Koehler 4.jpg J Koehler 3.jpg J Koehler 2.jpg J Koehler 1.jpg 21-0836 L21-00122 Bridgeview Bar Claim for sewer backup/basement flooding from heavy rain storm at 2 Maritime Drive Attachments: L21-00122 BRIDGEVIEW BAR Claim.pdf 21-0837 L21-00127 Wierman Claim for basement flooding from heavy rain storm at 1622 South 23rd Street Attachments: L21-00127 WIERMAN Claim.pdf 21-0959 L21-00147 HER Claim (1620 South 23rd Street) Basement flooding from heavy rain storm flooding $35,658.00 Attachments: HER Claim.pdf 21-0960 L21-00148 GATES Claim (1618 South 23rd Street) Basement flooding from heavy rain storm flooding $8,947.88 Attachments: GATES Claim_1.pdf 21-0961 L21-00149 HUNGERFORD Claim (4547 Andrea Court) Basement flooding from heavy rain storm flooding >$5,000.00 Attachments: HUNGERFORD Claim.pdf 21-1074 L21-00156 Rupp Claim for violation of illegal search / child removal in amount of $100,000.00 or return of child, recommend to deny the claim. Attachments: LC21-00156 RUPP Claim.pdf 21-1075 L21-00161 Giese Claim for new roof installation from improper City inspection of failed 2019 roof install in amount of $40,000, recommend to deny the claim. Attachments: LC21-00161 GIESE Claim.pdf City of Manitowoc Page 4 Finance Committee Meeting Minutes November 10, 2021 21-1076 LC21-00162 Artisan & Truckers Casualty Co. Subr. / Ruth Bautista Claim for vehicle damage when DPI truck rear ended insured's vehicle @ County Road B & 310 Roundabout in amount of $5,401.87, recommend to approve the claim. Attachments: LC21-00162 ARTISAN & TRUCKERS CASUALTY CO. SUBRO.BAUTISTA Claim.pdf 21-1080 L21-00166 Peckarsky Notice of Circumstance of Claim, recommend to place on file. Attachments: L21-00166 PECKARSKY Claim.pdf 21-1081 L21-00167 Cherney Claim for flooding from heavy rain storm at 1610 Holly Dr, recommend to deny the claim. Attachments: LC21-00167 Cherney Claim Form.pdf Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(e) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The specific subject matter that may be considered in closed session is: 21-1073 Letters of interest to purchase a portion of the property located 1512 Washington Street Attachments: Mirro Purchase Agreement.pdf Mirro Housing Design.pdf WAF Mirro Interest Letter.pdf 7. Reconvene In Open Session Moved by J Brunner, seconded by T Reckelberg to reconvene in Open Session. The motion carried with a roll call vote 5-aye, 0-nay. 21-0835 L21-00092 Koehler Claim for substantial water damage from heavy rain storm at 1305 South 31st Street Attachments: L21-00092 KOEHLER Claim.pdf J Koehler 5.jpg J Koehler 4.jpg J Koehler 3.jpg J Koehler 2.jpg J Koehler 1.jpg Moved by Brey, seconded by Brunner, that this Summons and Complaint be accepted. The motion carried by the following vote: City of Manitowoc Page 5 Finance Committee Meeting Minutes November 10, 2021 Aye: 3- Brey, Brunner and Cummings Nay: 2- Sitkiewitz and Reckelberg 21-0836 L21-00122 Bridgeview Bar Claim for sewer backup/basement flooding from heavy rain storm at 2 Maritime Drive Attachments: L21-00122 BRIDGEVIEW BAR Claim.pdf Moved by Brunner, seconded by Cummings, that this Summons and Complaint be accepted. The motion carried by the following vote: Aye: 3- Brey, Brunner and Cummings Nay: 2- Sitkiewitz and Reckelberg 21-0837 L21-00127 Wierman Claim for basement flooding from heavy rain storm at 1622 South 23rd Street Attachments: L21-00127 WIERMAN Claim.pdf Moved by Cummings, seconded by Brunner, that this Summons and Complaint be accepted. The motion carried by the following vote: Aye: 3- Brey, Brunner and Cummings Nay: 2- Sitkiewitz and Reckelberg 21-0959 L21-00147 HER Claim (1620 South 23rd Street) Basement flooding from heavy rain storm flooding $35,658.00 Attachments: HER Claim.pdf Moved by Brunner, seconded by Cummings, that this Action Item be accepted. The motion carried by the following vote: Aye: 3- Brey, Brunner and Cummings Nay: 2- Sitkiewitz and Reckelberg 21-0960 L21-00148 GATES Claim (1618 South 23rd Street) Basement flooding from heavy rain storm flooding $8,947.88 Attachments: GATES Claim_1.pdf Moved by Brunner, seconded by Cummings, that this Action Item be accepted. The motion carried by the following vote: Aye: 3- Brey, Brunner and Cummings Nay: 2- Sitkiewitz and Reckelberg City of Manitowoc Page 6 Finance Committee Meeting Minutes November 10, 2021 21-0961 L21-00149 HUNGERFORD Claim (4547 Andrea Court) Basement flooding from heavy rain storm flooding >$5,000.00 Attachments: HUNGERFORD Claim.pdf Moved by Brunner, seconded by Cummings, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1074 L21-00156 Rupp Claim for violation of illegal search / child removal in amount of $100,000.00 or return of child, recommend to deny the claim. Attachments: LC21-00156 RUPP Claim.pdf Moved by Sitkiewitz, seconded by Brunner, that this Summons and Complaint be denied. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1075 L21-00161 Giese Claim for new roof installation from improper City inspection of failed 2019 roof install in amount of $40,000, recommend to deny the claim. Attachments: LC21-00161 GIESE Claim.pdf Moved by Sitkiewitz, seconded by Brunner, that this Summons and Complaint be denied. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1076 LC21-00162 Artisan & Truckers Casualty Co. Subr. / Ruth Bautista Claim for vehicle damage when DPI truck rear ended insured's vehicle @ County Road B & 310 Roundabout in amount of $5,401.87, recommend to approve the claim. Attachments: LC21-00162 ARTISAN & TRUCKERS CASUALTY CO. SUBRO.BAUTISTA Claim.pdf Moved by Brunner, seconded by Cummings, that this Summons and Complaint be accepted to approve the claim. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1080 L21-00166 Peckarsky Notice of Circumstance of Claim, recommend to place on file. Attachments: L21-00166 PECKARSKY Claim.pdf Moved by Brunner, seconded by Sitkiewitz, that this Summons and Complaint be accepted to place on file. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg City of Manitowoc Page 7 Finance Committee Meeting Minutes November 10, 2021 21-1081 L21-00167 Cherney Claim for flooding from heavy rain storm at 1610 Holly Dr, recommend to deny the claim. Attachments: LC21-00167 Cherney Claim Form.pdf Moved by Cummings, seconded by Sitkiewitz, that this Summons and Complaint be denied. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg 21-1073 Letters of interest to purchase a portion of the property located 1512 Washington Street Attachments: Mirro Purchase Agreement.pdf Mirro Housing Design.pdf WAF Mirro Interest Letter.pdf Moved by Sitkiewitz, seconded by Brunner, that this Action Item be accepted. The motion carried by the following vote: Aye: 5- Brey, Sitkiewitz, Brunner, Cummings and Reckelberg City of Manitowoc Page 8 Finance Committee Meeting Minutes November 10, 2021 21-1054 2022 Executive Budget Review -General Budget Review -2022 Capital Projects -2022 Borrowing Attachments: Executive Budget Letter to Council 10.18.2021.pdf 2022 Executive Budget Presentation.pdf 2022 Executive Proposed Capital.pdf 2022 Budget Borrowing Scenarios.pdf Memo 2022 Budget Request Summary HR.pdf Muni HR Dept Structure Comparables.pdf Police Detective Add Request.pdf Police Detective Add Justification.pdf 2022 Foresty Tree Budget Email.pdf Foresty Tree Planted and Removed.pdf Forestry Operating Budget 2021.pdf DPI Fees Proposed 2022.pdf DPI Laborer Pay Increase Recommendation.pdf DPI Laborer Job Description.pdf Seasonal Wage Recommendations for 2022.pdf Staff Engineer Position Justification 2022.pdf DPI Engineer Dept Overtime Analysis.pdf DPI Staff Engineer Cost Analysis.pdf Lincoln Park Zoo Master Plan.pdf 2022 Gravel Pit Budget Est.pdf Parks Gound and Maint. Priority List 2022.pdf Transit Utility Clerk Request.pdf Transit Utility Clerk Cost Analysis.pdf 2022 Habor Improvements Requests Email.pdf Riverpoint District 2022 Exhibit.pdf Alder Reckelberg Finance Docs.pdf Moved by Brunner, seconded by Brey, that this Action Item be accepted. The motion carried by the following vote: Aye: 3- Brey, Brunner and Cummings Nay: 2- Sitkiewitz and Reckelberg 8. Adjournment A motion was made by E Sitkiewitz, seconded by Todd Reckelberg to adjourn. City of Manitowoc Page 9