Personnel Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Personnel Committee Monday, January 12, 2015 5:00 PM Council Chambers 1. CALL TO ORDER The meeting was called to order at 5:00 p.m. 2. ROLL CALL Kathleen McDaniel, Rochelle Blindauer, Alder Patrick Brandel, Todd Blaser, Tony Dick, Mayor Justin Nickels, Dan Koski, Derek Tauschek, Gene Reilly, Scott Yindra, Karen Dorow, Jessie Lillibridge Present: 3 - Able, Hennessey and Sitkiewitz Absent: 2- Schema and McMeans 3. PUBLIC COMMENT None. 4. CONSENT AGENDA REMOVAL OF CONSENT AGENDA ITEMS: None 15-075 Approval of November 17, December 2, December 8, 2014 Personnel Committee Minutes. 15-076 Review of legal fees billed out through Human Resources. 15-077 Review of legal fees billed out through Attorney's Office for Municipal Court prosecution. 15-078 Report on Health Plan Funding. 15-079 Report out of Human Resources initiatives. 15-080 Report out of City Attorney's Office initiatives. APPROVAL OF CONSENT AGENDA Moved by Sitkiewitz, seconded by Able, to approve the Consent Agenda. The motion carried by the following vote: Aye: 3- Able, Hennessey and Sitkiewitz City of Manitowoc Page 1 Personnel Committee Meeting Minutes - Final January 12, 2015 5. DISCUSSION AND ACTION ITEMS 6. CONVENE IN CLOSED SESSION 15-081 Associate Planner/Economic Expeditor request for wage increase. 14-2645 Streets Department Wages. Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(c) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The specific subject matter that may be considered in closed session is: 15-081 and 14-2645 as noted above. Moved by Sitkiewitz, seconded by Hennessey, to convene in closed session at 5:05 p.m. The motion carried by the following roll call vote: Aye: 2- Hennessey and Sitkiewitz Nay: 1- Able Alder McMeans arrived at 5:10 p.m. Alder Schema arrived at 5:17 p.m. Present: 5 - Able, Hennessey, Schema, Sitkiewitz and McMeans 7. RECONVENE IN OPEN SESSION Moved by Able, seconded by Schema, to reconvene in open session at 5:28 p.m. The motion carried by the following vote: Aye: 5- Able, Hennessey, Schema, Sitkiewitz and McMeans 15-081 Associate Planner/Economic Expeditor request for wage increase. This item was removed from discussion. 14-2645 Streets Department Wages. Three employees from the Streets department were present and requested that they be moved up one step on the compensation plan and be reimbursed the 15% that they had been asked to pay back to the City. Moved by Able, seconded by Sitkiewitz, to deny the request for the 15% reimbursement. The motion carried by the following vote: Aye: 5- Able, Hennessey, Schema, Sitkiewitz and McMeans City of Manitowoc Page 2 Personnel Committee Meeting Minutes - Final January 12, 2015 Moved by Sitkiewitz, seconded by Schema, to deny a step increase. The motion carried by the following vote: Aye: 5- Able, Hennessey, Schema, Sitkiewitz and McMeans Derek Tauschek, Gene Reilly and Scott Yindra left the meeting. 15-082 Administration of PTO for new employees. Rochelle Blindauer presented a plan that would allow new employees the option of having PTO available to use upon hire. She recommended either allowing the PTO balance to go negative the first 6 months or front-loading one week of PTO. Alder Able indicated that employees were always welcome to request an exemption from the Committee. Alder Hennessey recommended that new employees needing time off be made aware that they could bring the issue to the Committee. Kathleen McDaniel recommended that this be added to the Employee Policy Manual during the next revision. Alder Sladky arrived at 5:49 p.m. 15-083 Wellness Reimbursement Program. Rochelle Blindauer discussed the Wellness Reimbursement Progam, which will reimburse up to $120 annually to participants for fitness memberships. In addition to the wellness budget, unused flexible spending plan funds from 2014 will also be availalble to fund this program. The reimbursements will be considered income and will be listed on W-2 forms. Discussion ensued on how competitive the plan is compared to other plans. Alder Brandel inquired whether participants were required to work out eight times per month and recommended that it be changed to 24 times per quarter to avoid confusion. Moved by Able, seconded by Sitkiewitz, to approve the program as presented. The motion carried by the following vote: Aye: 5- Able, Hennessey, Schema, Sitkiewitz and McMeans 15-089 Update on Mayor/HR/Attorney Departments Reorganization. Mayor Nickels updated Committee that reorganization is going well. Rochelle Blindauer indicated that things were going well in the Human Resources Department. Kathleen McDaniel indicated that Attorney's office is extremely busy. She is pursuing the hiring of an employee from Holiday House for 10 hours per week. 15-090 Police Department Travel Request - National Forensic Academy Symposium. McMeans inquired why two officers would be attending. Chief Dick replied that since they were driving, the cost would be significantly less and that this was a great opportunity for the officers to attend the training seminar. Jim Muenzenmeyer arrived at 6:15 p.m. Moved by Able, seconded by Schema, to approve the travel request for two officers. The motion carried by the following vote: Aye: 5- Able, Hennessey, Schema, Sitkiewitz and McMeans City of Manitowoc Page 3 Personnel Committee Meeting Minutes - Final January 12, 2015 15-098 Discussion on Step Appeal Policy. Rochelle Blindauer updated the Committee on the internal equity situation. She inquired whether there was a way for employees to appeal their pay based on tenure, etc. Alder McMeans inquired as to how many appeals we would anticipate. Alder Able questioned why we would move off of the compensation plan. Discussion ensued on how long appeals would be accepted. Alder Able indicated that there are not just the two options (appeal policy or no more appeals). He feels every employee has the right to appeal their pay. Kathleen McDaniel indicated that there were many questions from employees about step appeals. The consensus was that a policy is not necessary and that the pay steps have been established. 8. SCHEDULE NEXT MEETING 9. ADJOURNMENT Moved by Schema, seconded by Able, to adjourn. The motion carried by the following vote: Aye: 5- Able, Hennessey, Schema, Sitkiewitz and McMeans Submitted by Rochelle Blindauer, Human Resources Director. City of Manitowoc Page 4