Personnel Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Personnel Committee Monday, June 5, 2017 6:00 PM Council Chambers 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Roll Call Jessie Lillibridge, Dan Koski, Attorney Kathleen McDaniel, Todd Blaser, Mike Jaeger, and Debbie Charney. Present: 5- Sitkiewitz, Czekala, Kummer, Novak and Gabriel 3. Public Comment None 4. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. REMOVAL OF CONSENT AGENDA ITEMS: None 17-0554 Approval of May 1, 2017 Personnel Committee Minutes. 17-0555 Review of legal fees billed out through May 2017-Human Resources. 17-0556 Report out on Health Plan Funding. 17-0557 Report out of Human Resources Initiatives June, 2017. 17-0558 Report out of City Attorney's Initiatives June, 2017. Approval of the Consent Agenda Moved by Czekala, seconded by Novak, to accept the Consent Agenda Items and recommendations of the various committees. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Gabriel City of Manitowoc Page 1 Personnel Committee Meeting Minutes - Final June 5, 2017 5. Discussion and Action Items 17-0373 Approval to hire Operator at WWTF to bring staffing level back to prior to 2012. Mike Jaeger approached the table and explained reasoning behind the request to add an operator position. Alder Sitkiewitz stated that there has not been positions added mid year that were not budgeted for in the past. Moved by Novak, seconded by Gabriel, to approve and refer to Council the hiring of an operator to bring staffing levels back to prior to 2012. The motion carried by the following vote: Aye: 3- Kummer, Novak and Gabriel Nay: 2- Sitkiewitz and Czekala 17-0553 Resolution to approve revised job descriptions within the Department of Public Infrastructure, WWTF, Fire, and RWAM departments. Some discussion about the job descriptions and why there is a need to do some clean up of them. Jessie Lillilbridge explained there will be more coming for review as they are looked at for revision. Moved by Czekala, seconded by Kummer, that this Resolution to approve revised job descriptions for DPI, WWTF, Fire and RWAM be referred to the Common Council. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Gabriel 17-0560 Resolution to approve revised Performance Evaluation Form and process and Department Head Peer Review form-June, 2017 Jessie Lillibridge provided an overview of the Performance Evaluation Form with the progress and revisions of the forms. CVMIC provided supervisor training in March on Performance Evaluations and will be coming again in September and holding a 2-hour training for employees and a 4-hour training for supervisors. Lillibridge also introduced her idea to administer peer reviews for department heads and the procedure for that. Moved by Czekala, seconded by Novak, that this Resolution to approve new Performance Evaluation form and Departmernt Head Peer Review form and update policy manual be referred to the Common Council. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Gabriel City of Manitowoc Page 2 Personnel Committee Meeting Minutes - Final June 5, 2017 17-0561 Alder Gabriel's Proposed Performance Plan Complements Alder Gabriel explained three different performance models/ideas. First was the Deloitte Model Performance Rating Supplement which is a short four question model. Second was to add all job descriptions to the internet and third was the Tactical Mission Plan with a blanket city mission and separate operational and tactical missions under that. Alder Gabriel also proposed each Department Head create an annual report to showcase work that the city is doing. Moved by Czekala, seconded by Kummer, to place on file Alder Gabriel's Proposed Performance Plan Complements. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Gabriel 6. Convene in Closed Session A motion was made by Kummer, seconded by Gabriel, to convene in closed session at 6:45 p.m. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Gabriel Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(f) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. The specific subject matter that may be considered in closed session is: 15-0597 Leave of Absence Request for City Employee. (Closed Session portion of the Minutes has been redacted.) 7. Reconvene in Open Session A motion was made by Novak, seconded by Kummer, to reconvene in open session at 6:52 p.m. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Gabriel City of Manitowoc Page 3 Personnel Committee Meeting Minutes - Final June 5, 2017 15-0597 Leave of Absence Request for City Employee. No discussion Moved by Czekala, seconded by Kummer, to accept the leave of absence request for City Employee and place on file. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Gabriel 8. Adjournment Moved by Gabriel, seconded by Novak, to adjourn at 6:55 p.m. The motion carried by the following vote: Aye: 5- Sitkiewitz, Czekala, Kummer, Novak and Gabriel Submitted by Jessie Lillibridge, Human Resources Director. 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