Personnel Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Personnel Committee Wednesday, September 11, 2019 6:00 PM Council Chambers Pursuant to Section 19.84(2) and (3) of the Wisconsin Statutes, notice is hereby given to the public, to the Herald-Times-Reporter, the official newspaper of Manitowoc, and to those news media who have filed a written request for this notice that a meeting of the above-referenced will be held at the date, time and location listed above. Notice is hereby given that a majority of the Common Council of the City of Manitowoc, or a standing committee of that body, may be present at this meeting to gather information about the subject matter over which they have decision making responsibility. The above governmental body will meet to discuss and possibly take action on the agenda items set forth below. 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Roll Call Jessie Lillibridge, Kathleen McDaniel, Justin Nickels, Dan Koski, Steve Corbeille (by phone), Cathie Kocourek, Andrew Yetter, Scott McMeans, Jeremiah Novak, Brett Norell, Paul Braun, Shawn Esslinger, Greg Vadney, Courtney Pelot, Kristin Stoeger, Steven Olson, Kayla Rockelwitz, and Debbie Charney. Present: 3- Czekala, Sitkiewitz and Williams Absent: 1- Kummer 3. Public Comment None 4. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. REMOVAL OF CONSENT AGENDA ITEMS: None 19-0949 Approval of August 5, 2019 Personnel Committee Minutes City of Manitowoc Page 1 Personnel Committee Meeting Minutes - Final September 11, 2019 19-0950 Review of legal fees billed out through August, 2019-Human Resources 19-0951 Report out on Health Plan Funding 19-0952 Report out of Human Resources Initiatives September, 2019 19-0953 Report out of City Attorney's Initiatives September, 2019 Approval of the Consent Agenda Moved by Sitkiewitz, seconded by Williams, to accept the Consent Agenda Items and recommendations of the various committees The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams 5. Discussion and Action Items 19-1016 Out of State Travel-Community Development-EPA Brownfields Conference, Los Angeles-December 10-13, 2019 No Discussion Moved by Sitkiewitz, seconded by Williams, that this request for out of state travel for the Community Development employees to attend the EPA Brownfields Conference from December 10-13, 2019 in Los Angeles, CA be accepted and placed on file. The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams 19-1017 Out of State Travel-Community Development-Autodesk University OR Green Build-Las Vegas OR Atlanta-November 11-22, 2019 No Discussion Moved by Sitkiewitz, seconded by Williams, that this request for out of state travel for Nick Mueller, a Community Development employee, to attend one of two conferneces from November 18-22, 2019 be accepted and placed on file. One is Autodesk University in Las Vegas, NV and the other is Green Build in Atlanta, GA. Nick will choose the conference based on the best opportunities for lowest cost. The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams 19-1015 Out of State Travel Request-DPI-APWA National Snow Roadeo-Loveland, CO-Sept 25-27, 2019 Alder Czekala congratulated Billy Hutterer for getting first place in the Roadeo. Moved by Sitkiewitz, seconded by Williams, that this request for out of state travel for Billy Hutterer, a Streets Laborer for DPI, to attend and compete in the APWA National Snow Roadeo from September 25-27, 2019 in Loveland, CO be accepted and placed on file. The motion carried by the following vote: City of Manitowoc Page 2 Personnel Committee Meeting Minutes - Final September 11, 2019 Aye: 3- Czekala, Sitkiewitz and Williams 19-0997 Out of State Travel Request-RWAM-Association of Midwest Museums Annual Conference-October 4, 2019-Grand Rapids, MI No Discussion Moved by Sitkiewitz, seconded by Williams, that this request for out of state travel for Greg Vadney, Director of the RWAM, to attend the Association of Midwest Museums Annual Conference on October 4, 2019 in Grand Rapids, MI be accepted and placed on file. The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams 19-0845 ABRC Presentation of Health Care Plan Recommendations for 2020 Shawn Esslinger from Associated Benefits and Risk Consulting attended the meeting and presented the Committee with a health care plan recommendation for 2020 plan year. There was discussion amongst the Committee on different aspects of the proposal. Moved by Williams, seconded by Sitkiewitz, to approve the proposed 2020 Health Care Plan recommendations from ABRC. The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams Moved by Williams, seconded by Sitkiewitz, to approve that this request be referred to the Common Council with the recommended Option 2 Health Care Plan with Robin/Health Partners and transition to a HDHP HSA plan design as presented by ABRC with the City contribution of $250(single) and $500(family) to the HSA. The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams 19-0956 Compensation Review for Municipal Court Judge Judge Olson gave a brief outline for reasons why he is requesting a 20% salary increase for his next term. Human Resource Director, Jessie Lillibridge, did research on comparables and agreed that an increase over the course of the next election term woudl be appropriate. This item will be brought back to Committee in October, 2019. 19-0847 Parks and Rec Job Description Changes and Approval to Fill 2 Positions for DPI Moved by Sitkiewitz, seconded by Williams, that this Request to approve three job descriptions (Operations Division Manager, Parks and Recreation Division Manager and Recreation Team Leader) and approve filling two posiiton in DPI be approved and referred to council. The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams 19-0954 Employee Policy Manual Language Update-September, 2019 City of Manitowoc Page 3 Personnel Committee Meeting Minutes - Final September 11, 2019 Human Resources Director Lillibridge updated the Committee on the requested changes to the EPM. Moved by Sitkiewitz, seconded by Williams, to approve the recommended changes to the Employee Policy Manual for Council's consent agenda. The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams 19-0955 Committee Budget Directives to Mayor Alder Sitkiewitz expressed his wish to add admin staff in City but especially to CD and Building Inspection departments to the upcoming budget year. Alder Czekala stated that Mayor Nickels told him that this position would be a priority. Mayor Nickels advised the Committee that 2020 budget would probably not include new positions be added due to other priorities. Alder Williams expressed his concern for the coal pile and wishes to have some sort of a trolley system added to the City. Alder Novak expressed his support of departments adding personnel or slowing projects down. Alder McMeans added that Council needs to respect the amount and size of projects being moved forward while looking at available staffing to do these projects. Moved by Sitkiewitz, seconded by Williams, to place on file. The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams 6. Convene in Closed Session Moved by Sitkiewitz, seconded by Williams, to convene in closed session at 8:09 p.m. The motion carried by the following roll call vote: Aye: 3- Czekala, Sitkiewitz and Williams Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(e) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The specific subject matter that may be considered in closed session is: 19-0618 Teamsters Local No. 662 Transit Contract Negotiations 19-0998 Law Enforcement Employee Relations Division of the Wisconsin Professional Police Association Contract Memo of Understanding-Pregnancy MOU 19-0999 Law Enforcement Employee Relations Division of the Wisconsin Professional Police Association Contract Memo of Understanding-Non Work Light Duty MOU City of Manitowoc Page 4 Personnel Committee Meeting Minutes - Final September 11, 2019 Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(g) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The specific subject matter that may be considered in closed session is: 19-0975 DWD Complaint Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(c) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The specific subject matter that may be considered in closed session is: 19-1014 Discussion of Community Development Director Recruitment Process (Closed Session portion of the Minutes has been redacted.) 7. Reconvene in Open Session Moved by Sitkiewitz, seconded by Williams, to reconvene in open session at 8:43 p.m. The motion carried by the following roll call vote: Aye: 3- Czekala, Sitkiewitz and Williams 19-0618 Teamsters Local No. 662 Transit Contract Negotiations No discussion 19-0998 Law Enforcement Employee Relations Division of the Wisconsin Professional Police Association Contract Memo of Understanding-Pregnancy MOU No discussion 19-0999 Law Enforcement Employee Relations Division of the Wisconsin Professional Police Association Contract Memo of Understanding-Non Work Light Duty MOU This Request was placed on file 19-0975 DWD Complaint No discussion 19-1014 Discussion of Community Development Director Recruitment Process Moved by Sitkiewitz, seconded by Williams, to forward the recommended candidate for the Community Development Director to Council with a hiring resolution. The motion carried by the following vote: City of Manitowoc Page 5 Personnel Committee Meeting Minutes - Final September 11, 2019 Aye: 3- Czekala, Sitkiewitz and Williams 8. Adjournment Moved by Sitkiewitz, seconded by Williams, that this meeting be adjourned at 8:45 p.m. The motion carried by the following vote: Aye: 3- Czekala, Sitkiewitz and Williams Submitted by Debbie Charney, Human Resources Generalist City of Manitowoc Page 6