Personnel Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Personnel Committee Monday, January 6, 2020 6:00 PM Council Chambers 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Roll Call Jessie Lillibridge, Liz Majerus, Steve Corbeille, Todd Blaser, Justin Nickels, Dan Koski, Jeremiah Novak, Stacey Groll, Kerry Peck, and Debbie Charney Present: 5- Czekala, Sitkiewitz, Kummer, Williams and Hansen 3. Public Comment None 4. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. REMOVAL OF CONSENT AGENDA ITEMS: Report out of Human Resources Initiatives January, 2020 19-1269 Approval of November 4, 2019 Personnel Committee Minutes 19-1270 Review of legal fees billed out through December, 2019-Human Resources 19-1271 Report out on Health Plan Funding 19-1273 Report out of City Attorney's Initiatives January, 2020 Approval of the Consent Agenda Moved by Williams, seconded by Pelot, to accept the Consent Agenda Items and recommendations of the various committees The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Kummer, Williams and Hansen 5. Discussion and Action Items City of Manitowoc Page 1 Personnel Committee Meeting Minutes - Final January 6, 2020 19-1272 Report out of Human Resources Initiatives January, 2020 Alder Sitkiewitz spoke to the annual market increase for compensation analysis, with exempt being 2.35% and non-exempt being 2.16% from Carlson Dettmann as recommendations. He stated that compensation increases are to be given in April 2020 and then asked Human Resource Director Lillibridge when the performance evaluations needed to be complete? Lillibridge stated they were due November 15, 2019. There was discussion on the evaluations that were not turned in and Sitkiewitz stated he will follow up with the Mayor. Moved by Sitkiewitz, seconded by Williams, that this Report out of Human Resources Initiatives January, 2020 be accepted and placed on file. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Kummer, Williams and Hansen 20-0004 Out of State Travel Request-Finance-Springbrook User Converence-May 11-14, 2020-Portland, OR There was no discussion on this item Moved by Kummer, seconded by Sitkiewitz, to approve this Out of State Travel Request-Finance-Springbrook User Converence-May 11-14, 2020-Portland, OR and refer it to council for consent. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Kummer, Williams and Hansen 20-0002 Discussion on Job Description for Administrative Assistant to the Mayor Mayor Nickels and his assistant, Stacey Groll, explained to the committee why they both believe that the Assistant to the Mayor's job description needs to be updated and changed to an exempt position and repriced through Carlson Dettmann. There was discussion amongst the committee on the redlined version of the job description that was presented to the committee and also about what that position is spending the most time on. The Human Resources Director was asked for her recommendation on changing this to exempt and she cautioned the committee to look more thoroughly into the DOL regulations of misclassifying a position before making a decision of any sort to change the exempt status of the position. Lillibridge stated that she took the 2014 version and merged it with the 2018 version that had changes to provide the tracked changes version. Lillibridge felt nothing was added to the role at a greater level especially the education to consitiute sending in the job description for pricing to Carlson Dettmann. Alder Sitkiewitz asks if the redlined version of the job description is an accurate reflection of what the position is currently? The Mayor stated that he did not feel it is accurate. The committee recommended updating the job description to accurately reflect current duties and bring it back to the committee once again in February, 2020 to determine if changes and/or repricing is necessary. City of Manitowoc Page 2 Personnel Committee Meeting Minutes - Final January 6, 2020 20-0003 Request to Restructure the Inspection Division and to Approve and Fill Lead Inspector Job Description Fire Chief Todd Blaser and Human Resources Director Jessie Lillibridge explained to the committee the reasoning behind the request to restructure the Inspection Division to eliminate the position of Deputy Fire Chief and replace it with a Lead Inspector civilian position. The duties of the role and how they would change were talked about. Also reviewed was the difficulty recruiting for inspectors in the current workforce. The belief is that it will be much easier to recruit a civilian in this role due to the limited fire training. Moved by Kummer, seconded by Hansen, that this request to restructure the Inspection Division and approve the updated job description and send out for repricing be referred to the next Public Safety Committee meeting. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Kummer, Williams and Hansen 20-0001 Update to Drug & Alcohol Policy (DOT Employees)-Addition of the FMCSA Clearinghouse Human Resource Director Lillibridge explained to the committee that the Federal Government created this clearinghouse website where all CDL holders are required to register and upon hire have a full query ran and annually each have a limited query ran on this. This is meant to streamline background checks and report violations. Moved by Sitkiewitz, seconded by Kummer, that this Resolution to update to Drug & Alcohol Policy (DOT Employees)-Addition of the FMCSA Clearinghousebe be approved and refered to Council. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Kummer, Williams and Hansen 6. Convene in Closed Session Moved by Williams, seconded by Hansen, to convene in closed session at 7:23 p.m.. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Kummer, Williams and Hansen Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(e) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The specific subject matter that may be considered in closed session is: 19-0618 Teamsters Local No. 662 Transit Contract Negotiations City of Manitowoc Page 3 Personnel Committee Meeting Minutes - Final January 6, 2020 Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(g) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The specific subject matter that may be considered in closed session is: 19-0975 DWD Complaint (Closed Session portion of the Minutes has been redacted.) 7. Reconvene in Open Session Moved by Sitkiewitz, seconded by Kummer, to reconvene in open session at 7:28 p.m.. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Kummer, Williams and Hansen 19-0618 Teamsters Local No. 662 Transit Contract Negotiations No Discussion 19-0975 DWD Complaint No Discussion 8. Adjournment Moved by Williams, seconded by Sitkiewitz, that this meeting be adjourned at 7:29 p.m.. The motion carried by the following vote: Aye: 5- Czekala, Sitkiewitz, Kummer, Williams and Hansen Submitted by Debbie Charney, Human Resources Generalist City of Manitowoc Page 4