Personnel Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Personnel Committee Wednesday, November 11, 2020 5:30 PM Council Chambers. Meeting also available via Remote Conferencing 1. Call to Order The meeting was called to order at 5:30 p.m. 2. Roll Call Jessie Lillibridge, Kathleen McDaniel, Justin Nickels, Scott McMeans, Dan Koski, Kara Ottum, and Debbie Charney. Present: 4- Czekala, Sitkiewitz, Hansen and Schlei Absent: 1- Bailey 3. Public Comment None 4. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. REMOVAL OF CONSENT AGENDA ITEMS: None 20-0962 Approval of September 8, 2020 Personnel Committee Minutes 20-0963 Review of Legal Fees Billed out Through October, 2020-Human Resources 20-0964 Report out on Health Plan Funding 20-0965 Report out of Human Resources Initiatives November, 2020 20-0966 Report out of City Attorney's Initiatives November, 2020 Approval of the Consent Agenda Moved by Schlei, seconded by Sitkiewitz, to accept the Consent Agenda Items and recommendations of the various committees The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Hansen and Schlei City of Manitowoc Page 1 Personnel Committee Meeting Minutes - Final November 11, 2020 5. Discussion and Action Items 20-1072 Approval of Transit Driver Team Leader Job Description Dan Koski explained to the committee that the request is for approval of a job description for a second shift driver to handle minor issues that come up and be the go to person. Koski explained that this was negotiated in the contract. Moved by Sitkiewitz, seconded by Hansen, that this request to approve the Transit Driver Team Leader job description be approved and referred to council. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Hansen and Schlei 20-1074 Resolution to Approve Offering a $500 Sign-On Bonus to Newly Hired Part-Time Transit Drivers for 2021 with a Pro-Rated Payback if the New Hire Did Not Retain Continued Employment with the City of Up to One Year From the Date of Hire Dan Koski explained that this bonus for new drivers has been in place for a few years now and is helping to attract drivers. This Resolution was approved and referred to council Aye: 4- Czekala, Sitkiewitz, Hansen and Schlei 20-1075 Resolution to Hire B&G Maintenance Mechanic Related to Elected Officials, Department Heads, or Supervisory Personnel Dan Koski explained that this applicant is related to a supervisor in the department but will not be working with that person at all since it is two different divisions. This Resolution was approved and referred to council Aye: 4- Czekala, Sitkiewitz, Hansen and Schlei 20-1073 Resolution to Backfill Vacant Positions up to the Budgeted Amount Through 2021 for Transit Drivers, Police Officers, Firefighters, WWTF Operators, Seasonals, and DPI Laborers. Jessie Lillibridge explained that this request is brought forward each year so that these positions can be backfilled in a quick fashion. With the hiring freeze in place, this was still brought forward in case the hiring freeze is lifted during the year. Moved by Sitkiewitz, seconded by Schlei, that this Request be approved and referred to council. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Hansen and Schlei 20-1076 Resolution Approving Revised Pandemic Response Protocols Policy City of Manitowoc Page 2 Personnel Committee Meeting Minutes - Final November 11, 2020 Jessie Lillibridge explained that this policy was approved in August of 2020 and the CDC and DHS have made changes so there is a need to update the policy to reflect these changes. Lillibridge asked for approval for authorization of the Fire Chief and HR Director to make changes to the policy in the future as needed without Council approval. Alder Sitkiewitz explained that he believes that policies should continue to go through Council for approval. Moved by Sitkiewitz, seconded by Hansen, that this request for a resolution to approve revisions of the Pandemic Response Protocols Policy be approved and referred to council. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Hansen and Schlei 6. Convene in Closed Session Moved by Sitkiewitz, seconded by Schlei, to convene in closed session at 5:45 p.m. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Hansen and Schlei Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(e) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The specific subject matter that may be considered in closed session is: 20-0898 Police Contract Bargaining 20-0227 Firefighter Bargaining Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(g) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The specific subject matter that may be considered in closed session is: 20-1077 Audit Results from Central States (Closed Session portion of the Minutes has been redacted.) 7. Reconvene in Open Session Moved by Sitkiewitz, seconded by Schlei, to reconvene in open session at 6:13 p.m. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Hansen and Schlei City of Manitowoc Page 3 Personnel Committee Meeting Minutes - Final November 11, 2020 20-0898 Police Contract Bargaining No discussion/action on this item 20-0227 Firefighter Bargaining No discussion/action on this item 20-1077 Audit Results from Central States No discussion/action on this item 8. Adjournment Moved by Schlei, seconded by Sitkiewitz, that this meeting be adjourned at 6:13 p.m. The motion carried by the following vote: Aye: 4- Czekala, Sitkiewitz, Hansen and Schlei Submitted by Debbie Charney, Human Resources Generalist City of Manitowoc Page 4