City Council

MANTORVILLE CITY COUNCIL MEETING AGENDA MONDAY, JANUARY 11, 2016 6:30 PM 1. Call to Order – Mayor Bradford called the meeting to order at 6:30 pm. Members Present: Chuck Bradford, Henry Blair, Will Lambert and Don Hofstad. Others Present: Pat Bailey – MDH, Rog Nolte – MFRD, Gretta Becay, Dean Schrandt, Tim Hruska – WHKS, Scott Larsen and Cami Reber. 2. Pledge of Allegiance - Done 3. Additions/Deletions to Agenda Addition of Memo from Fire Chief JJ Williams – FD Training Certification 4. Consent Agenda – Motion made by Member Hofstad , second by Member Blair to approve the consent agenda as follows: a) City Council Meeting Minute’s December 14, 2015 b) Warrant List December 31, 2015 and January 11. 2016 c) Park Board Meeting Minutes November 24, 2015 d) EDA Meeting Minutes December 1, 2015 e) Dodge County Board of Commissioner’s Meeting Agenda January 12, 2016 f) Dodge County Sheriff’s Dept. Activity Log – December 2015 g) 2016 Legal Service Rates h) SEMLM Annual Meeting Notice i) 2015 Property/Casualty Dividend Calculation j) MPUC Notices of Application for Rate Increases Motion passed unanimously. 5. Public Concerns Dalen Maxson approached the Council asking what the plan is for the sewer line to Kasson. He is in the process of selling his parents property and the septic systems have failed. He wants to know if he is going to get that choice to assess the cost he is being required to put in escrow over so many years. We will get him an amount for the escrow that the County is requiring and get with him on the rest of the plans. 6. Public Hearing - none 7. Old Business/New Business a) MN Dot Wall Project 2016 – Richard Augustine Richard Augustine, MN Dot Project Manager, gave the Council an update on the Highway 57 Wall Project planned for 2016. They will be coming in to fix the walls, extend sidewalks an additional 3-4 feet on each side, and install ADA ramps on the corners. Bids are expected to be let in April and work will continue through the summer. They are planning the electrical conduit to be installed behind the wall with an agreement coming in the near future. The City has already given the verbal approval on this. The plan is to work on the East side first and have it completed before they begin on the West side. The completion date is expected to be right before Marigold Days this year. b) Mantorville Well Head Protection Plan – Pat Bailey/Tim Hruska Tim Hruska brought the Council up to date on the Well Head Protection Plan. Phase 1 is complete, which is the delineation of where we are getting our drinking water from. We are ready to work on Phase 2. Our well is considered a non-vulnerable well so we only need to  look at other potential wells in the area that could cause a potential risk to our wells. The purpose of the plan is to make sure we have protections in place to protect them. This only involves well#2 as well #1 is for emergency purposes only. We will be working through the process this year. This is required under State Law and the State Drinking Water Act. All Minnesota cities are required to complete the plan. c) Tabled Fire Department Relief Association By-Laws Update – Rog Nolte Motion made by Member Blair, second by Member Lambert to pull from the table the Relief Association By-Laws from the last meeting. Motion passed unanimously. Motion made by Member Blair, second by Member Lambert to approve the FD Relief Association bylaws change as presented at the last meeting. Member Blair looked it over and it seems ok. Member Lambert confirmed that the Relief Association is above the cushion and Rog noted that yes they are over funded and there are no concerns even with the ones retiring. Motion passed unanimously. d) Rental License Renewal 2016 Motion made by Member Blair, second by Member Hofstad to approve the Rental License Renewals list as submitted for 2016. Motion passed unanimously. e) 2016 Enterprise Funds Budget Motion made by Member Lambert, second by Member Hofstad to approve the 2016 Enterprise Funds Budget as presented. Motion passed unanimously. f) Resolution 2016-01 A RESOLUTION APPROVING CITY DESIGNATIONS FOR 2016 Motion made by Member Blair, second by Member Hofstad to approve Resolution 2016-01, A RESOLUTION APPROVING CITY DESIGNATIONS FOR 2016. Motion passed unanimously. g) Resolution 2016-02 A RESOLUTION ADOPTING THE MASTER FEE SCHEDULE FOR 2016 Motion made by Member Hofstad, second by Member Blair to approve Resolution 2016-02, A RESOLUTION ADOPTING THE MASTER FEE SCHEDULE FOR 2016. Motion passed unanimously. h) 2016 Council Meeting Calendar Approval Cami note that because this is an election year, she needs to confirm some of the election dates so she may bring back some changes to the calendar bring presented. It is the consensus of Council to approve as presented. i) 2016 Council Committee Assignments It is the consensus of the Council to accept the committee assignments as presented. j) 2016 Assessment Agreement Motion made by Member Blair, second by Member Lambert to approve the 2016 Assessment Agreement between the City of Mantorville and the Dodge County Assessors Agreement. Motion passed unanimously k) Change in FD Certification Memo – Fire Chief JJ Williams The Fire Department Officers are requesting a change for new Fire Fighters certification required from FF1 to FF2 as listed in the Personnel Policy. It isn’t twice as much work, it is just a matter of taking the additional state test which is certifying a Fire Fighter as FF2. The added cost is minimal. This is helpful in rating and approval when applying for Fire Department grants. Motion made by Member Blair, second by Member Hofstad to update the personnel policy to require FF2 level training instead of FF1. A friendly amendment was made by Member Hofstad requiring it to be Certified FF2. Motion passed unanimously. 8. TBD a) Public Works Report  Scott and Tim reported on the metering system at the plant that is giving them trouble and it needs to be replaced. It was suggested that they bring in a second consultant for the meter equipment at a cost of $400 but not sure if that is needed. A new meter is around $5,000. They are looking for a couple of other possibilities for the short term to get them by. They will come up with a solution and bring that back to Council.  Scott brought up the snow equipment again as there are further problems with the grader and it can’t be used. He would like to know which direction the Council would like him to go for equipment. It was a tough day that last snow fall. The options right now are the snow plow and the pickup. Council discussed and asked if there are options for getting something in here for just a few months. He will check again, make some phone calls and find some different options for the winter.  Discussion on vehicles parked during snow removal and how they are handled if they need to be removed. b) City Clerk Report – Cami reported on the SEMLM Meeting at the end of the month, pre audit work has begun and she attended the Zumbro Watershed Project meeting. c) Consultant Report – none d) Committee Report  Chamber- Member Hofstad reported that the annual meeting is this week and he is unable to attend but Member Roth said she would be.  EDA – Mayor Bradford reported that they are still looking for a couple of new Commissioners, looking for volunteers to serve on a committee for Stagecoach Days to help in keeping this going; moving forward with discussions on the City Logo and discussions on the revolving loan fund regarding a policy change.  Fire Department – Member Hofstad reported that the ISO testing went good.  Park Board – Member Lambert reported on the watershed project. e) Council Member Report  Member Lambert – will be gone for the next council meeting and perhaps the one after that due to surgery.  Member Hofstad – reminded everyone that it’s cold weather season and to be cautious in the use of unit heaters.  Member Blair – none f) Mayor Report - none 9. Executive Session - none 10. Adjourn – Motion made by Member Blair, second by Member Lambert to adjourn the meeting at 7:40 pm. Motion passed unanimously.