City Council

MANTORVILLE CITY COUNCIL MEETING AGENDA MONDAY, OCTOBER 24, 2016 6:30 PM 1. Call to Order – Mayor Bradford called the meeting to order at 6:30 pm. Member Present: Chuck Bradford, Henry Blair, and Will Lambert. Others Present: Mike and Sonja Bubany, Daniel Trapp, Gretta Becay and Cami Reber. 2. Pledge of Allegiance - Done 3. Additions/Deletions to Agenda - None 4. Consent Agenda – Motion made by Member Lambert, second by Member Blair to approve the consent agenda as follows: a) City Council Meeting Minute’s October 10, 2016 b) Warrant List October 24, 2016 c) Dodge County Commissioners Meeting Agenda d) Dodge County Public Hearing Notice e) Riverside Park Education Panels Review Motion passed unanimously. 5. Public Concerns - None 6. Public Hearing - None 7. Old Business/New Business a) Mike Bubany – RESOLUTION 2016-17 PROVIDING FOR THE ISSUANCE AND SALE OF GO TEMPORARY UTILITY REVENUE NOTE, SERIES 2016A City Financial Consultant, Mike Bubany, discussed the temporary financing with the Council. He discussed the options that the Council has. The conventional open market sale, which we normally do, has high issuance costs but you get a lower interest rate which would be beneficial if we were doing this over 10-20 year’s. We want to get issuance costs down. With the Rural Water MIDI program, the interest is higher but we will pay off about $20,000 less if we pay it off next year. The interest rate is fixed at 2% and we would close on the funds December 1. Council discussed. Motion made by Member Lambert, second by Member Blair to approve Resolution 2016-17 PROVIDING FOR THE ISSUANCE AND SALE OF GO TEMPORARY UTILITY REVENUE NOTE, SERIES 2016-A. Motion passed unanimously. b) Governmental Bonds Post Issuance Compliance Policies and Procedures The Bond Attorneys put these documents together which basically say that we are going to abide by the rules. Motion made by Member Blair, second by Member Lambert to approve Governmental Bonds Post Issuance Compliance Policies and Procedures. Motion passed unanimously. c) RESOLUTION 2016-18 A RESOLUTION AUTHORIZING CERTIFICATION OF OUTSTANDING CHARGES This is the yearly list of outstanding utility charges to be certified and collected through the property taxes. Motion made by Member Blair, second by Member Lambert to approve RESOLUTION 2016-18 A RESOLUTION AUTHORIZING CERTIFICATION OF OUTSTANDING CHARGES. Motion passed unanimously.  d) RESOLUTION 2016-19 COOPERATIVE SNOW REMOVAL ON TRUNK HWY. 57 Due to the second bid not coming in, Motion was made by Mayor Bradford, second by Member Blair to table RESOLUTION 2016-19 COOPERATIVE SNOW REMOVAL ON TRUNK HIGHWAY 57. Motion passed unanimously. e) RESOLUTION 2016-11 A RESOLUTION AMENDING AND RESTATING THE VACATION OF BLANCH STREET ADJACENT TO BLOCK 26 AND BLOCK 27, ORIGINAL PLAT This resolution was brought forward to amend the previously approved easement along vacated Blanch Street. At the last City Council Meeting, the developer requested that the City dedicate a 10’ access and utility easement, instead of the previously approved 20’. Motion made by Member Blair, second by Member Lambert, to approve RESOLUTION 2016-11 A RESOLUTION AMENDING AND RESTATING THE VACATION OF BLANCH STREET ADJACENT TO BLOCK 26 AND BLOCK 27, ORIGINAL PLAT. Motion passed unanimously. f) New FD Applicant Motion made by Member Blair, second by Member Lambert to approve the new Fire Department applicant, Troy Stafford, to the Mantorville Fire and Rescue Department conditional on clean results of the background check completion. Motion passed unanimously. g) Section 150.073 Historic District Council discussed the recommendation of the City Attorney to better define the Mantorville Historic District in the current Ordinance and gave staff direction to move forward with the amendment. h) Section 150.071 Transitional Zoning Ordinance Amendment This remains tabled. i) Mantorville Welcome Center Utility Service Council Members discussed the previous request from the Mantorville Welcome Center. Member Lambert asked what position the EDA takes on this. Mayor Bradford replied they wanted the Council to discuss and they haven’t gone any further with it. Member Blair discussed the future and does the City plan to pay a staff person to run it? Member Lambert said it would be good to discuss the potential future with the Chamber and the EDA. Are they willing to take on any responsibilities; consolidate roles/activities to keep it staffed and serving the community? We should ask the Welcome Center what is needed, what is happening, and are they ok with everything except the water and sewer? We should get a picture of what their consolidated expenses are. Member Lambert noted he doesn’t think we are looking at a huge amount of money. Member Blair thought the insurance was going to eat up much of what they had left. Is the Chamber providing them assistance now? Mayor Bradford said he will talk to Karl to further discussion on the EDA side and bring in the Chamber if needed. 8. TBD a) Public Works Report – Mayor Bradford noted that both of the public works employees came and worked on the Mantor Park project, on their dime, and he would like that noted in their personnel file. b) City Clerk Report – Cami updated the Council on the following:  WW project - the contractor plans to start next week.  Meeting with the residents on 251st Avenue on November 1 at 5:30 to give an update on the project.  Issues with temperature control in City Hall and the Chamber area – Cami spoke to someone to see if anything can be done – suggested a zoning control system and gave a quote of $1,790. Motion made by Member Blair, second by Member Lambert to  approve not to exceed up to $2,000 for installing zone heating in City Hall and Council Chambers. Motion passed unanimously.  Update on the Mantor Woods West Subdivision and the easements for the WW project are being worked on.  Her and Scott attended Pictometry training at the Courthouse. c) Consultant Report – none d) Committee Report  Park Board – Member Blair gave an update on the Mantor Field playground project. e) Council Member Report  Member Blair – 5th Street is being worked on  Member Lambert – is doing a volunteer planting in the park around the benches. f) Mayor Report Mayor Bradford noted that he is putting together a thank you for the law enforcement in the County. He is inviting anyone on the Council to personally be a sponsor. This is taking place this Thursday at the Event Center in Kasson. Motion made by Member Lambert, second by Member Blair to support the Law Enforcement Appreciation Event for $100 from the City of Mantorville. Motion passed unanimously with Mayor Bradford abstaining. 9. Executive Session - none 10. Adjourn – Motion made by Member Lambert, second by Member Blair to adjourn the meeting at 7:17 pm. Motion passed unanimously.