City Council

MANTORVILLE CITY COUNCIL MEETING MINUTES MONDAY, SEPTEMBER 25, 2017 6:30 PM 1. Call to Order – Mayor Bradford called the meeting to order at 6:30 pm. Members Present: Chuck Bradford, Henry Blair, Will Lambert and Don Hofstad. Others Present: Dan Trapp, City Engineer Tim Hruska, City Attorney Scott Riggs, Attorney Ken Bayliss, Gretta Becay, Scott Larsen and Cami Reber. 2. Pledge of Allegiance - Done 3. Additions/Deletions to Agenda - None 4. Consent Agenda – Motion made by Member Blair , second by Member Lambert to approve the consent agenda as follows: a) City Council Meeting Minute’s September 11, 2017 b) Warrant List September 11, 2017 c) Dodge County Commissioners Meeting Agenda d) Dodge County Planning Commission Public Hearing Notice Motion passed unanimously. 5. Public Concerns - None 6. Public Hearing - None 7. Old Business/New Business a) Mantorville Dam Repairs City Engineer Tim Hruska updated the Council on the Mantorville Dam. The City can maintain the existing structure under the existing permit but we cannot make repairs to the Dam. That would require having to bring it up to code. Currently we are maintaining the structure. They met with DeCook and Olive last week on site to talk about what needed to be done. Cement behind the cap to fill in the void and the addition of some rip rap. There is a problem with the stop log and we aren’t sure why or what is needed. A metal fabricator might be needed but we won’t know until we get in there to see things. There could just be something lodged in there. The two contractors they met with are willing to work together. He would recommend to have Olive do the repairs to the cap and behind there along with some of the concrete work and then coordinate with DeCook for the rip rap piece of it, knowing that the stop logs may also need to be repaired. Timing of the project, if the Council authorizes to move forward, is that Staff is to start lowering the river tomorrow so we get that down and get things dried out so in a few weeks we can get in there and get those maintenance items done. Member Hofstad asked if we have to do something with the gates, can that be done yet this year? Tim replied that we are hoping so, once we get in there and see what’s going on. Cami noted that Jane Olive contacted her and that the MRA Board has approved $8,500 towards the repairs. The City has $10,000 earmarked for maintenance of the Dam. The doors are not included in the costs. Those costs would have to be brought back to the Council. Motion made by Member Blair, second by Member Hofstad to approve up to $11,000 for maintenance of the Dam. Motion passed unanimously.  b) Pay Request No. 5 - Kuechle Construction Tim explained Pay Request #5. The key items in here are the roadway on 4th and the river crossing work. They still maintain a 5% retaining, which is currently just under $50,000. He discussed the timing of the project and the delay due to electrical work needing to be completed. Member Hofstad asked about the residents out by the golf course and their concerns. Tim noted that after Monday they are planning to do work on the excavation and clean up for 251st residents. Motion made by Member Blair, second by Member Lambert to approve Pay Request No. 5 in the amount of $219,335.06. Motion passed unanimously. c) Tabled Request for Lost Crop Revenue due to WW Project City Attorney Scott Riggs discussed with the Council the request for the Lost Crop Revenue. He discussed the three options available on this; pay the claim outright, deny it outright, or sit down and negotiate. His recommendation is to sit down and talk to him and try to come up with an agreement. Mayor Bradford and Member Blair will sit down with the individual and bring something back to Council. Cami to get with individual and set up a time. d) Resolution 2017-11 A RESOLUTION ADOPTING THE PROPOSED TAX LEVY COLLECTIBLE IN THE YEAR 2018 Motion made by Member Blair, second by Member Hofstad to approve Resolution 2017-11, A RESOLUTION ADOPTING THE PROPOSED TAX LEVY COLLECTIBLE IN THE YEAR 2018 in the amount of $470,926. Motion passed unanimously. e) Resolution 2017-12 A RESOLUTION ACCEPTING A DONATION TO THE CITY OF MANTORVILLE Motion made by Member Hofstad, second by Member Lambert to accept Resolution 2017-12 for accepting a donation to the City of Mantorville for $100 for replacement flags. Motion passed unanimously. 8. TBD a) Public Works Report – Scott reported on the following:  Plow Sander Purchase Approval – Two bids - Crysteel came in at $3,800, Zumbrota at $3,700. Motion made by Member Lambert, second by Member Hofstad to approve (the purchase of a stainless steel plow sander from Zumbrota at $3,700). Motion passed unanimously.  Concrete at Dennison Field – A couple years ago the Joint Venture approved $300 for him and Joe to do the cement work at Dennison Field. Do to no time and equipment to do the work, he looked at a couple bids on that. Requesting the Council to help out there and the low bid he has is from Tony Paulson for $1,800 – City to pay $1,500. Motion made by Member Blair, second by Member Hofstad to approve up to $1,600 on the concrete work at Dennison Field. Motion passed unanimously.  Scott discussed the company in town going through the laterals checking the gas lines. They are reporting where the problems are which is very good. They are finding roots and what not in several spots. Scott is requesting up to $5,000 to spend for the cleaning and vacuuming out of the lines yet this fall. Most of the mains are in good shape, a few spots are worse than other. Put the bad ones on as a regular maintenance item and treat the areas. Discussion on future repairs to the pipes. Money to come from the Sewer Fund. Motion made by Member Blair, second by Member Hofstad to approve up to $5,000 for root removal in the sewer lines. Motion passed unanimously. b) City Clerk Report – Cami reported that she met with City of Kasson to review the contract and budget numbers and staff meeting tomorrow morning at 9:00 am.  c) Consultant Report – City Engineer Tim Hruska reported that 10th Street is to start about October 6th and 5th Street repairs to be finished up this week. d) Committee Report - None e) Council Member Report  Member Lambert – Reported on the used book sale at the Kasson Library.  Member Blair – None  Member Hofstad - None f) Mayor Report - None 9. Closed Session – Motion made by Member Blair, second by Member Lambert to close the regular session and go into closed session at 7:03 pm pursuant to Minnesota statute 13D.05, subdivision 3(b), for an attorney/client meeting with our attorney(s) to discuss the pending lawsuit Potter v. City of Mantorville. Motion passed unanimously. Motion made by Member Blair, second by Member Hofstad to close the Closed Session and go back into regular session at 7:58 pm. Motion passed unanimously. a) Pending Litigation Discussion with Attorney – Closed meeting for the purpose of litigation strategy with our Attorneys. 10. Adjourn – Motion made by Member Hofstad, second by Member Blair to adjourn at 7:59 pm. Motion passed unanimously.