City Council

MANTORVILLE CITY COUNCIL MEETING MINUTES MONDAY, NOVEMBER 27, 2017 6:30 PM 1. Call to Order – Mayor Bradford called the meeting to order at 6:30 pm. Members present: Chuck Bradford, Henry Blair, Will Lambert, Ryan Christensen and Don Hofstad. Others Present: Gretta Becay, Mike and Sonja Bubany, Tim Hruska, Scott Larsen, and Cami Reber. 2. Pledge of Allegiance - Done 3. Additions/Deletions to Agenda - None 4. Consent Agenda – Motion made by Member Hofstad, second by Member Blair to approve the consent agenda as follows: a) City Council Meeting Minute’s November 13, 2017 b) Warrant List November 27, 2017 c) Dodge County Commissioners Meeting Agenda Motion passed unanimously. 5. Public Concerns - None 6. Public Hearing - None 7. Old Business/New Business a) Mike Bubany – City Projects 2018 Capital Improvement Plan City Financial Advisor, Mike Bubany, presented the updated CIP Spreadsheet showing the City Infrastructure projects that were discussed at the Council workshop meeting. Overall, the City is sitting in a good way financially speaking and has a really good bond rating. The Council is looking at potentially $2,000,000 in various Street and Utility projects in 2018. He will make the needed updates to the CIP Spreadsheet based on discussion and send a copy of the final plan to Cami who will then send it out to all Council Members. b) Resolution 2017-17 RESOLUTION ACCEPTING THE OFFER OF THE MINNESOTA PUBLIC FACILITIES AUTHORITY TO PURCHASE A $468,834 GENERAL OBLIGATION SEWER REVENUE NOTE OF 2017, PROVIDING FOR ITS ISSUANCE AND AUTHORIZING EXECUTION OF A BOND PURCHASE AND PROJECT LOAN AGREEMENT WITH POINT SOURCE IMPLEMENTATION GRANT. Motion made by Member Lambert, second by Member Hofstad to approve Resolution 2017- 17, RESOLUTION ACCEPTING THE OFFER OF THE MINNESOTA PUBLIC FACILITIES AUTHORITY TO PURCHASE A $468,834 GENERAL OBLIGATION SEWER REVENUE NOTE OF 2017, PROVIDING FOR ITS ISSUANCE AND AUTHORIZING EXECUTION OF A BOND PURCHASE AND PROJECT LOAN AGREEMENT WITH POINT SOURCE IMPLEMENTATION GRANT. Motion passed unanimously. c) Approval of Decommissioning Plans City Engineer, Tim Hruska, discussed the Plans and Specs put together for the WWTP Decommission project. They are estimating a cost at $95,000 with $40,000 of that just in the sludge removal. They will go out for bid in early January with an expected bid opening date of January 17th, and bid presentation to the Council at the second meeting in January. Motion made by Member Blair, second by Member Hofstad to approve the plans and specs as presented. Motion passed unanimously. d) Ordinance 04-2017 REGULATING NONESSENTIAL WATER USAGE UPON CRITICAL WATER DEFICIENCY  Cami explained the ordinance being presented is required as part of the Well Head Protection Plan. It has been reviewed and approved by the City Attorney. Motion made by Member Blair, second by Member Christensen to approve Ordinance 04-2017, REGULATING NONESSENTIAL WATER USAGE UPON CRITICAL WATER DEFICIENCY. Motion passed unanimously. e) FD Resignation and Leave of Absence’s The City received 3 requests from Fire Department Members. 1 resignation submitted by Mike Allen due to his moving and joining another Fire Department. Brent Graunke and Chris Ebnet is requesting a 1 year leave of absence. Motion made by Member Hofstad, second by Member Lambert to approve the 2 leave of absence requests and the 1 resignation. Motion passed unanimously. f) Shipping Containers as Accessory Structures Cami explained the request for a resident to use a shipping container as an accessory structure. Member Christensen noted this is a shipping container, not a shed. Member Lambert noted that it is similar to a shed. Council Members discussed. Mayor Bradford stated that this becomes problematic as these will all of a sudden appear and if we don’t allow it, it is easier to have them removed. Member Blair stated it is not prohibitively expensive to go the traditional route by the time you buy it, side it, permit it, etc. After further discussion, the Council does not want to allow these. They do not meet the traditional sense of the interpretation of the code. Cami should proceed to notify the property owner to have theirs removed. g) 2018 Budget Council Members discussed the 2018 Levy and budget and what further cuts can be made. Mayor Bradford noted that as much as he would like to decrease even further, with all of the projects we are planning for next year, a 3% levy is not unreasonable. Cami reminded everyone that the next Council meeting is the Truth in taxation meeting where the public can come and comment on the Budget and Levy for 2018. Council requested that the final levy resolution be prepared at 3%. 8. TBD a) Public Works Report – Scott reported on the following:  They hung up Christmas lights today. He wants to request from Xcel some prices for next year to get a breaker box put on the poles.  The well house is roofed this week.  They received an offer on the honey wagon for $750. Consensus of Council to agree to let it go at that.  Member Blair asked about selling the tractor and utilizing the loader more. Scott said he would talk to Joe about it. b) City Clerk Report – Cami reported on the following:  Truth in Taxation Public Input at next Council meeting  Working with PFA on funds draw and payoff of temporary loan  They are getting out the license renewals, end of year work and scheduling pre audit work. c) Consultant Report – none d) Committee Report  Chamber – Member Hofstad reported that Old fashioned Xmas is this weekend.  Fire Department – Member Hofstad reported that the FD is holding the annual Toys for Tots for Old Fashioned Christmas.   MRA – Member Lambert noted the minor work being done on the opera house, gambling continues to do well, and the MRA donated to Max Craft $1,500 for the Dog Park Project. e) Council Member Report – None f) Mayor Report – Mayor Bradford noted that he took flags down this week and that Member Blair will need to lead the next meeting. 9. Closed Session - None 10. Adjourn – Motion to adjourn the meeting at 8:42 pm by Member Blair, second by Member Lambert. Motion passed unanimously.