City Council

MANTORVILLE CITY COUNCIL MEETING MINUTES MONDAY, DECEMBER 11, 2017 6:30 PM 1. Call to Order – Meeting called to order by Vice Chair Henry Blair Members Present: Henry Blair, Will Lambert, Ryan Christensen and Don Hofstad. Others Present: Jim Welch, Curt and Peg Dibbels, Dan Trapp, Gretta Becay, Scott Larsen and Cami Reber. 2. Pledge of Allegiance - Done 3. Additions/Deletions to Agenda  Add 7. O – Fire Department Membership applications 4. Consent Agenda – Motion made by Member Hofstad, second by Member Lambert to approve the consent agenda as follows: a) City Council Meeting Minute’s November 27, 2017 b) Warrant List December 11, 2017 c) Dodge County Commissioners Meeting Agenda December 12, 2017 d) Dodge County Mantorville Sheriffs Call Report for November e) Park Board Meeting Minutes November 28, 2017 f) EDA Meeting Minutes December 5, 2017 g) FD December 6, 2017 General Meeting Minutes Motion passed unanimously. 5. Public Concerns - None 6. Public Hearing - None 7. Old Business/New Business a) 2018 Budget Truth in Taxation – Public Input on Final Tax Levy for 2018 The public was given a chance to comment on the Final Tax Levy and Budget for 2018. Curt and Peg Dubbels – noted that their property value increased a lot. Vice Mayor Blair noted that the time to address that is during the LBAE meeting in the spring. They can’t do anything about that tonight. Jim Welch – why are tax rates going up so much and why am I paying so much; someone is paying less. b) Approval of 2018 Final Budget Motion made by Member Hofstad, second by Member Lambert to approve the final 2018 budget as presented. Motion passed unanimously. c) Resolution 2017-18 A RESOLUTION ADOPTING THE FINAL TAX LEVY COLLECTIBLE IN THE YEAR 2018 Motion made by Member Hofstad, second by Member Christensen to approve RESOLUTION 2017-18, A RESOLUTION ADOPTING THE FINAL TAX LEVY COLLECTIBLE IN THE YEAR 2018 in the amount of $453,322. Motion passed unanimously. d) Resolution 2017-19 A RESOLUTION INCREASING THE MONTHLY WATER RATES FOR 2018 Motion made by Member Lambert, second by Member Hofstad to approve RESOLUTION 2017-19 A RESOLUTION INCREASING THE MONTHLY WATER RATES FOR 2018. Motion passed unanimously. e) Resolution 2017-20 A RESOLUTION APPROVING THE DELEGATION OF AUTHORITY FOR PAYING CLAIMS IN 2017 Motion made by Member Hofstad, second by Member Christensen to approve RESOLUTION 2017-20 A RESOLUTION APPROVING THE DELEGATION OF AUTHORITY FOR PAYING CLAIMS IN 2017. Motion passed unanimously. f) 2018 Enterprise Funds Budget Motion made by Member Lambert, second by Member Hofstad to approve the 2018 Enterprise Funds Budget as presented. Motion passed unanimously. g) Final Acceptance of 5th Street East/Stagecoach Road Project – Approval Pay Request No. 3 Motion made by Member Lambert, second by Member Hofstad to approve Pay Request 3 in the amount of $24,837.95 to Swenke Ims. Motion passed unanimously. h) RESOLUTION 2017-21 A RESOLUTION ACCEPTING A DONATION Motion made by Member Hofstad, second by Member Lambert to approve RESOLUTION 2017-21 A RESOLUTION ACCEPTING A DONATION. Motion passed unanimously. i) Garbage Hauler Renewals Motion made by Member Hofstad, second by Member Lambert to approve the Garbage Hauler License Renewals for 2018 as presented. Motion passed unanimously. j) Liquor License Renewals Motion made by Member Lambert, second by Member Hofstad to approve the Liquor License Renewals for 2018. The renewals are for the Hubbell House and The Saloon. Motion passed unanimously. k) Resignation of EDA Chair Karl Huppler, Appointment of New Chair Motion made by Member Hofstad, second by Member Lambert to approve the resignation of Karl Huppler from the Mantorville Economic Development Authority. Motion passed unanimously. l) Request for Time Extension for Removal of Shipping Container Council discussed the request for a time extension for removal of the shipping container from a property. Motion made by Member Hofstad, second by Member Lambert to allow the extension of time to April 2, 2018 for the structure to be removed. Motion passed unanimously. m) Recommendation for Increase in Campground Reservation Fees Member Lambert noted the Park Board was talking about increasing fees to the SE side of the campground and adding the cement pads. Motion made by Member Lambert, second by Member Hofstad to increase the per site campground fees to $25 as of January 1, 2018. Motion passed unanimously. n) Personnel Committee Recommendation Due to Mayor Bradford being out of the Country, the personnel committee is making a recommendation for increases to staff wages but to hold off on the actual evaluations until he returns. Motion made by Member Blair, second by Member Lambert to recommend the 2% COLA and a 2% Performance for all staff. Member Blair noted they are looking at a reporting change for more direction to the council when evaluating staff. Motion passed unanimously. o) FD Applicants Chief JJ Williams is recommending the approval of two Fire Department applicants, Michael Tibbals and Chris Bruns. Council discussed number of Members. There are currently 27 active, and 2 on a leave of absence. Member Hofstad noted that if someone is on a leave of absence and the amount allotted fills to 30, those on a leave have to wait until a spot is open to get back on. Member Blair asked if this is in writing. Member Hofstad was unsure if it was a written policy or just one they have gone by for years. Members discussed that they would like to verify this and see the policy in writing. Motion made by Member Hofstad, second by Member Blair to go through with the background checks and table the acceptance of them until we have proper clarification and documentation on the leave of absence process. Motion passed unanimously. 8. TBD a) Public Works Report – Scott reported on the following:  Someone is interested in taking the street sweeper off our hands. They would just come and get it at no charge. Motion made by Member Hofstad, second by Member Christensen to approve for removal of the street sweeper from the City. Motion passed unanimously.  There is a resident in town that is having problems with their grinder pump. Staff put in a rebuilt one 3 weeks ago. It has to go 550’ uphill to the sewer line; the head pressure is not working. He received an estimate from Quality flow for a bigger pump at a price of $2,500. Motion made by Member Hofstad, second by Member Christensen to allow the purchase of the new pump. Motion passed unanimously. b) City Clerk Report - Cami reported on the following;  Have been working on putting together final budget and enterprise fund budgets.  Have received a quote on a vision plan that she would like to offer the City Employees. All costs would be borne by them, none to the City. Motion made by Member Lambert, second by Member Hofstad to implement the new vision plan to be funded solely by the employees. Motion passed unanimously.  Saloon sends a big thank you for allowing the use of the Fire hall for their event. All went well and have not heard of any problems. Council questioned why the alley was taped off with caution tape and if we can find that out.  Update on garbage haulers and their pricing for the City only garbage. Hometown Haulers came in much cheaper so recommending that change. Consensus of Council to make the change.  Last staff meeting of the year tomorrow morning at 9 am. c) Consultant Report  Cami to send out the updated CIP plan from Mike Bubany to all. d) Committee Report  EDA – Member Lambert reported that Brian Hindal is planning to come to MRA to solicit funds for Stagecoach Days.  Fire Department – Member Hofstad reported that the turn out gear has been purchased, toys for tots was a success, and February is the annual dinner.  Park Board – Member Lambert reported that Max Craft has fully funded his agility course and once he has the pledges in hand he will order the equipment and we can store it here. There are excess funds from the watershed project that will be used to plant some additional trees in the park and look at extending the walking segment from under the bridge to around the campground.  Relief – Member Hofstad reported the meeting with the investors and the $30,000 profit for 2017. e) Council Member Report  Member Hofstad – Wish everyone a Merry Christmas, his thoughts to Joe and to Chuck and to their families. He has a request to ask the Sheriff’s Department to do a better job on getting vehicles off the road.  Member Lambert – reported on the many grant opportunities email and he feels we have some opportunities here for the in town trails and suggests we pursue this.  Member Christensen – A reminder that as soon as snow comes down to move your cars. Happy Holidays. f) Mayor Report - None 9. Closed Session - None 10. Adjourn – Motion made by Member Hofstad, second by Member Lambert to adjourn the meeting at 7:41 pm. Motion passed unanimously.