City Council

Maple Grove City Council Meeting Meeting Minutes January 21, 2020 Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7: 30 p. m. on January 21, 2020 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Ken Ashfeld, Public Works Director/City Engineer; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7: 30 p.m. and led the City in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/ or deletions to the Deletions to Consent Agenda to which Heidi Nelson stated the following: the Agenda Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Added to the Agenda 5H. Proclamation for the League of Women Voters Centennial Day on January 23, 2020 Item Removed from the Consent Agenda for Discussion 3R. Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department Crime Prevention Program Resolution No. 20- 019 3S. Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department D. A.R. E. Program- Resolution No. 20- 020 3T. Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department K-9 Program - Resolution No. 20- 021 Consent Items The following Consent Items were presented for Council' s approval: Maple Grove City Council Minutes January 21, 2020 Page 2 MINUTES A. Regular Meeting— January 6, 2020 B. Work Session— January 6, 2020 PERSONNEL ITEMS C. Police Officer Appointment Motion to approve the hiring of Thomas Chaffin to the position of Police Officer with an annual salary of $71, 776. 64 ( 2 year step in the 2020 Police Officers Salary Schedule), effective on February 4, 2020, subject to a 12- month probationary period. All required screenings and background checks have been successfully completed. D. Police Officer Appointment Motion to ratify the authorization to recruit and approve the hiring of Connor Eichmann to the position of Police Officer with an annual salary of 59, 639. 84 ( starting step in the 2020 Police Officers Salary Schedule), effective on February 4, 2020, subject to a 12- month probationary period. All required screenings and background checks have been successfully completed. E. Recruitment Approval for Police Officer Motion to authorize staff to begin the recruitment process for the vacant position of Police Officer in the Police Department This position was included in the 2020 Budget, which was adopted by Council on December 16, 2019. COMMUNITY& ECONOMIC DEVELOPMENT ITEMS F. Arbor Lakes Corporate Center Sign Packap-e Motion to approve the proposed sign package for Arbor Lakes Corporate Center. G. Hv-Vee North Planned Unit Development - Development State Plan and Rezoning, and Hv-Vee Maple Grove Addition Final Plat Extension Motion to extend the Development Stage Plan, Rezoning and final approval for Hy- Vee North and Hy-Vee Maple Grove Addition Final Plat until February 5, 2021. Maple Grove City Council Minutes January 21, 2020 Page 3 H. P A Blair Addition Short Plat- Resolution No. 20- 013 Motion to adopt Resolution No. 20- 013 approving the Short Plat for P A Blair Addition. The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. I. Palisades at Nottingham Second Addition Final Plat - Resolution No. 20- 018 Motion to adopt Resolution No. 20- 018 approving the Final Plat of Palisades at Nottingham Second Addition. The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. ENGINEERING ITEMS J. Arbor Lakes Comorate Center Citv Proiect 19- 04 - Resolution No. 20- 022 Motion to adopt Resolution No. 20- 022 accepting bid for Arbor Lakes Corporate Center Project No. 19- 04. K. CSAH 610 Preliminary Design& Environmental Documentation Motion to accept proposal from SRF Consulting Group, Inc. to conduct the first half of the CSAH 610 Preliminary Design — Part B in the amount of 278, 000. L. The Grove 12th Addition( 99th Avenue Apts.) - Resolution No. 20- 017 Motion to adopt Resolution No. 20- 017 ordering The Grove 12th Addition 99th Avenue Apartments) Area Street and Utility Project No. 19- 18, approving plans, and authorizing advertisement for bids. ADMINISTRATIVE ITEMS M. City representation on the Center for Innovation and the Arts ( CITA) Advisory Council Motion to approve Councilmember Kristy Barnett and Superintendent of Maple Grove City Council Minutes January 21, 2020 Page 4 Recreation Aimee Peterson as City of Maple Grove representatives on the Center for Innovation and the Arts ( CITA) Advisory Council. N. Ordinance Amendment to City Code to Address LanQua2e No Longer Applicable Following Previously Adopted Code Changes - Ordinance No. 20- 02 Motion to approve Ordinance No. 20- 02 amending City Code section 10- 441 and repealing City Code Section 16- 435 to address language that is no longer applicable following previously adopted code changes and authorizing publication of the Ordinance Summary. O. Appointing Absentee Ballot Board and Precinct Election Judges for March 3, 2020, August 11. 2020 and November 3. 2020 - Resolution No. 20- 012 Motion to adopt Resolution No. 20- 012 appointing the attached list of Election Judges ( Exhibit A) to serve in the City of Maple Grove for the Presidential Nomination Primary, Tuesday, March 3, 2020, the Primary Election, Tuesday, August 11, 2020 and the General Election, Tuesday, November 3, 2020 and to authorize substitutions or additions to be made to the election judge staffing as deemed necessary. P. Amendment No. 1 with Midwest Paratransit Services to Operate Maple Grove Transit Motion to authorize the Mayor and City Administrator to enter into an Amendment No. 1 to the agreement with Midwest Paratransit Services to operate Maple Grove Transit bus service for the period of January 1, 2019 through December 31, 2021. Q. State of the Citv Event Motion to approve the City of Maple Grove hosting a State of the City event on February 28, 2020, at the Maple Grove Community Center. R. Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department Crime Prevention Program Resolution No. 20- 019 This item was removed by Councilmember Jaeger for discussion. S. Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department D. A.R.E. Program- Resolution No. 20- 020 This item was removed by Councilmember Jaeger for discussion. Maple Grove City Council Minutes January 21, 2020 Page 5 T. AuthorizinR Solicitation and Acceptance of Donations for the MaD_le Grove Police Department K- 9 Program - Resolution No. 20- 021 This item was removed by Councilmember Jaeger for discussion. CLAIMS U. Motion to approve the claims as listed: City Checks: $ 2, 770, 319. 30 Purchasing Card: $ 13, 086. 53 Electronic Payments: $ 16, 440. 00 Motion by Councilmember Leith, seconded by Mayor Steffenson, to approve the Consent Items as amended, removing items 3R (Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department Crime Prevention Program Resolution No. 20- 019), 3S Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department D.A.R.E. Program- Resolution No. 20- 020) and 3T ( Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department K-9 Program - Resolution No. 20- 021). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the Consent Agenda. of Items Regarding Item 3R( Authorizing Solicitation and Acceptance of Donations for Pulled from the Maple Grove Police Department Crime Prevention Program Resolution the Agenda No. 20- 019), Councilmember Jaeger thanked all who made donations to the Maple Grove Police Department Crime Prevention Program. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to approve Resolution No. 20- 019 authorizing solicitation and acceptance of donations for the Maple Grove Police Department Crime Prevention program. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3S ( Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department D. A. R. E. Program - Resolution No. 20- 020), Councilmember Jaeger thanked all who made donations to the Maple Grove DARE Program. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to approve Resolution No. 20- 020 authorizing solicitation and acceptance Maple Grove City Council Minutes January 21, 2020 Page 6 of donations for the Maple Grove Police Department D. A. R. E. ( Drug Abuse Resistance Education) program. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3T (Authorizing Solicitation and Acceptance of Donations for the Maple Grove Police Department K- 9 Program - Resolution No. 20- 021), Councilmember Jaeger thanked all who made donations to the Maple Grove K-9 program. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to approve Resolution No. 20- 021 authorizing solicitation and acceptance of donations for the Maple Grove Police Department K-9 program. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special Business Open Forum There were no open forum issues brought before the Council at this meeting. Oath of Office Police Chief Werner introduced newly hired Police Officers Dominic Bouta for Police and Scott Long to the City Council. Officer Mayor Steffenson administered the Oath of Office for Police Officers Bouta and Long. Badges were pinned and a round of applause was offered by all in attendance. Recognition of Police Chief Werner requested the Council recognize Officers Jeff Albers, Dave Anton, Darren Struckmann, Adam Marinello and Sergeant Daniel Officers Jeff Albers, Dave Hamann for their actions during an officer- involved shooting that occurred on February 7, 2018. He discussed the mental health event that occurred in Anton, Darren further detail with the Council and stated it was an honor and privilege to Struckmann, recognize these officers. The Medal of Honor was presented to Officers Jeff Adam Albers and Dave Anton. The Medal of Commendation was presented to Marinello and Officers Darren Struckmann, Adam Marinello and Sergeant Daniel Hamann. Sergeant Dan A standing ovation and round of applause was offered by all in attendance. Hamann Mayor Steffenson thanked the officers for their bravery on behalf of the City. He stated he was extremely proud of the officers that were involved in this incident. Councilmember Jaeger commended the officers for putting their service before their self. 7: 30 p. m. City Administrator Nelson stated Grill Hall Churrascaria was requesting an Public On- Sale/ Sunday Intoxicating Liquor License. She explained the applicant previously had an On- Sale wine and 3. 2 liquor license and was looking to Maple Grove City Council Minutes January 21, 2020 Page 7 expand this license. She reported the applicant had submitted all of the Hearing necessary paperwork and fees. Staff commented further on the request and On- Sale/ recommended approval. Sunday Sale Mayor Steffenson encouraged the applicant to attend the City' s instructional Intoxicating training and to train all employees on how to properly serve alcohol. Liquor License for Motion by Councilmember Leith, seconded by Councilmember Barnett, Grill Hall to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Churrascaria LLC dba Grill Mayor Steffenson opened the public hearing at 7: 59 p.m. and asked if anyone Hall would like to address this issue. Churrascaria No public testimony was offered. Motion by Councilmember Leith, seconded by Councilmember Hanson, to close the public hearing at 8: 00 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Leith, seconded by Councilmember Hanson, to approve the On- Sale/ Sunday Sale Intoxicating Liquor License for Grill Hall Churrascaria LLC dba Grill Hall Churrascaria, 9691 — 63rd Avenue N, Maple Grove, Minnesota, subject to compliance with liquor licensing requirements in Chapter 4, Article I of the City Code, with said license to expire June 30, 2020. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. 7. 30 p. m. Assistant City Engineer Hale requested the Council approve infrastructure improvements for Howell Meadows. He noted this project would serve Public eleven ( 11) single- family homes. The estimated cost for the improvements Hearing was discussed with the Council. Staff commented further on the proposed improvements and recommended approval. Howell Meadows Motion by Councilmember Leith, seconded by Councilmember Hanson, to open the public hearing. Upon call of the motion by Mayor Steffenson, Resolution No. there were five ayes and no nays. Motion carried. 20- 014 Mayor Steffenson opened the public hearing at 8: 02 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to close the public hearing at 8: 03 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, Maple Grove City Council Minutes January 21, 2020 Page 8 to approve adopting Resolution No. 20- 014 ordering Howell Meadows Area Street and Utility Project No. 19- 22, approving plans, and authorizing advertisement for bids. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. 7: 30 p. m. Assistant City Engineer Hale requested the Council approve infrastructure Public improvements for Palisades at Nottingham 2nd Addition. He noted this project would serve nine ( 9) single- family homes. The estimated cost for the Hearing improvements was discussed with the Council. Staff commented further on Palisades at the proposed improvements and recommended approval. Nottingham Motion by Councilmember Jaeger, seconded by Councilmember Barnett, 2nd Addition to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Resolution No. 20- 016 Mayor Steffenson opened the public hearing at 8: 04 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Leith, seconded by Councilmember Hanson, to close the public hearing at 8: 04 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to approve adopting Resolution No. 20- 016 ordering Palisades at Nottingham 2nd Addition Area Street and Utility Project 18- 16, receiving surety, ordering plans and specifications, approving plans and specifications and authorizing advertisement for bids. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. 7: 30 p. m. Assistant City Engineer Hale requested the Council approve infrastructure Public improvements for South Prominence. He noted this project would serve twenty-five ( 25) single- family homes. The estimated cost for the Hearing improvements was discussed with the Council. Staff commented further on South the proposed improvements and recommended approval. Prominence Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to open the public hearing. Upon call of the motion by Mayor Steffenson, Resolution No. there were five ayes and no nays. Motion carried. 20- 015 Mayor Steffenson opened the public hearing at 8: 06 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Leith, seconded by Councilmember Hanson, Maple Grove City Council Minutes January 21, 2020 Page 9 to close the public hearing at 8: 07 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Jaeger, to approve adopting Resolution No. 20- 015 ordering South Prominence Area Street and Utility Project No. 20- 06, receiving surety and ordering plans and specifications. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. League of CityY Administrator Nelson requested the Council adopt a proclamation q Women recognizing the League of Women Voter' s Centennial Day which would be Voter' s held on January 23, 2020. She noted an event would be held at the Maple Grove Library on Thursday, January 23rd at 6: 30 p.m. Centennial Day Motion by Councilmember Barnett, seconded by Councilmember Hanson, to proclaim January 23, 2020 to be the League of Women Voters Centennial Day in the City of Maple Grove. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report On Community and Economic Development Director Hogeboom updated the Upcoming Council regarding the following: Community Grand Openings would be held at Burlington and New Highland Bank in Development the coming weeks. Items Wahlburger' s would be opening on Tuesday, February 1 lth Staff would be attending the Economic Development Association Minnesota Annual Conference this week. Planning Commission interviews would be held on Tuesday, January 28th at 6: 30 p. m. The I-94 Chamber of Commerce would be holding a State of the City event on Tuesday, January 28th at 11: 00 a.m. at Rockwoods in Otsego. Report on Director of Public Works/ City Engineer Ashfeld updated the Council regarding the following: Upcoming Engineering Staff congratulated Mayor Steffenson for being appointed to the Items Transportation Advisory Board with the Metropolitan Council. The City received $ 1 million from Hennepin County for improvements along Highway 101 to be used for trails and pedestrian facilities. Heidi Nelson, Ms. Nelson explained that the Council has her Monday report if there are any questions. She stated absentee voting has opened for the Presidential City Administrator Nominating Primary and would continue through Tuesday, March 3rd. It was Maple Grove City Council Minutes January 21, 2020 Page 10 noted all absentee voting would occur on the Second Floor at City Hall. Ms. Nelson reported the State of the City event would be held on Friday, February 28th at 7: 30 a.m. at the Community Center. She noted the Council/ Staff planning session would be held on Saturday, February 29th and would begin at 8: 30 a.m. Items Added Councilmember Jaeger explained she attended the DARE graduations at to the Agenda Basswood Elementary School where over 200 students completed this program. She noted the Fernbrook DARE graduation was rescheduled for Friday, January 31st Councilmember Jaeger stated the Housing For All Breakfast with State Legislators would be held on Tuesday, January 28th from 7: 00 a.m. to 9: 00 a. m. at St. Joseph the Worker Church. Councilmember Jaeger commented on the work being done in the community by Age Friendly Maple Grove. Councilmember Jaeger encouraged residents to check their smoke detectors to ensure they were working properly and to keep their fire hydrants free and clear of snow during the winter months. Councilmember Hanson reported the Polar Plunge would take place on Saturday, February 1st at 1: 00 p. m. at Fish Lake Park. She encouraged the public to participate in this event as the Maple Grove Police Department was working to raise funds for Special Olympics. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to adjourn to the regular City Council meeting on February 3, 2020 at 7: 30 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8: 19 p.m. by Mayor Steffenson. Respectfully submitted, J It k' 01-%-- k Heidi Nelson City Administrator