City Council

Maple Grove City Council Meeting Meeting Minutes February 3, 2020 Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7: 30 p.m. on February 3, 2020 at the Maple Grove Government Center/ Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, Planning Manager; Brett Angell, Economic Development Manager; Chuck Stifter, Parks and Recreation Director; Ken Ashfeld, Public Works Director/ City Engineer; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7: 30 p.m. and led the City in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/ or deletions to the Consent Agenda to which Heidi Nelson stated Deletions to the following: the Agenda Item Amended to the Agenda 6B. Project 100 PUD Concept Stage Plan, Rezoning and Final Plat Item Amended to the Consent Agenda None Item Added to the Agenda None Item Removed from the Consent Agenda for Discussion 3H. Appointment to the Planning Commission Consent Items The following Consent Items were presented for Council' s Maple Grove City Council Minutes February 3, 2020 Page 2 approval: MINUTES A. Regular Meeting— January 21, 2020 B. Council Work Session— January 21, 2020 C. Council Work Session— January 28, 2020 PERSONNEL ITEMS D. Police Officer Appointment Motion to approve the hiring of Zachary Hanson to the position of Police Officer with an annual salary of$ 59, 639. 84 ( starting step in the 2020 Police Officers Salary Schedule), effective on February 4, 2020, subject to a 12-month probationary period. All required screenings and background checks have been successfully completed. E. Approval of Settlement Agreement Motion to approve settlement agreement involving former employee' s health insurance continuation claim, subject to review and approval as to form by legal counsel. F. Police Sergeant Appointment Motion to approve the promotion of Jonathan Proulx to the position of Police Sergeant, at an annual salary of $93, 639. 52 SGT/ C), effective on February 4, 2020, subject to a 12- month probationary period. COMMUNITY& ECONOMIC DEVELOPMENT ITEMS G. Project 100 AUAR Motion to direct the City Attorney to draft a resolution designating the Project 100 Alternative Urban Areawide Review Final AUAR) as the " Revised Environmental Analysis Document and Plan for Mitigation" in accordance with Minnesota Environmental Quality Board Rules. H. Appointment to the Planning Commission Maple Grove City Council Minutes February 3, 2020 Page 3 This item was removed by Councilmember Jaeger for discussion. ENGINEERING ITEMS I. Easement Agreement for Arbor Lakes Corporate Center Motion to approve the Easement Agreement for trail and street lighting uses and authorize its execution by the Mayor and City Clerk. J. Final Acceptance Proiect No. 2019- 05 Motion to approve the final acceptance of the Sycamore/ Quinwood Mill and Overlay Project No. 2019- 05 completed by ASTECH Corporation, subject to the warranty provisions of the contract and statutory law. K. Administrative and Special Assessment Transfers Motion to approve the transfer of administrative, special assessment and engineering fees from the respective project funds to the general fund in the amount of$ 637, 084. 16. L. Sureties Motion to approve the surety actions as identified on the Council Action Form. ADMINISTRATIVE ITEMS M. Resolution allowing donations for the Health and Safetv Symposium- Resolution No. 20- 023 Motion to approve Resolution No. 20- 023 approval of the resolution allowing the Maple Grove Fire Department to accept gifts to help fund the Health and Safety Symposium under the terms of the Pledge Agreement. N. Maple Grove Days Event Maple Grove Communitv Orizanization Motion to waive fees associated with the following permits — Maple Grove City Council Minutes February 3, 2020 Page 4 Fire and Electrical Inspection fees related to the Special Event Permit for the Maple Grove Community Organization for events held during the 2020 Maple Grove Days Celebration, July 8- 12, 2020. O. 2020 Park Dedication Residential Unit Fee and Commercial/ Industrial Acre Fee Motion to modify the park dedication rate to $ 4, 177/ unit for single-family residential plats filed with Hennepin County for a period beginning February 1, 2020 and ending January 31, 2021 based on the City Ordinance. Motion to continue the park dedication rate of$ 6, 500/ acre for industrial plats and $ 11, 000/ acre for commercial plats filed with Hennepin County for a period beginning February 1, 2020 and ending January 31, 2021 which amount is based on the City policy established pursuant to Resolution 88- 120. CLAIMS P. Motion to approve the claims as listed: City Checks: $ 1, 584, 627. 09 Purchasing Card: $ 27, 744. 84 Electronic Payments: $ 0 Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to approve the Consent Items as amended, removing item 3H ( Appointment to the Planning Commission). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the Consent Agenda. of Items Regarding Item 3H ( Appointment to the Planning Commission), Pulled from Councilmember Jaeger welcomed Charles Lenthe to the the Agenda Planning Commission. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to approve appointment of Charles Lenthe to the Planning Commission for a term to Maple Grove City Council Minutes February 3, 2020 Page S expire December 31, 2020. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special Business Open Forum There were no open forum issues brought before the Council at this meeting. Represent- Representative Kristin Robbins of District 34A provided the ative Robbins Council with a brief presentation. She congratulated Mayor Steffenson for being appointed to the Met Council Presentation Transportation Advisory Board. She anticipated this appointment would benefit the entire region. She noted she met with City Administrator Nelson and discussed the City' s bonding priorities for the coming year. In addition, she stated she received a copy of the City' s legislative priorities. She encouraged the Council to reach out to her with any comments or concerns. Council Member Barnett thanked Representative Robbins for all of her hard work. Mayor Steffenson thanked Representative Robbins for working hard on behalf of the City of Maple Grove and her entire District. 7: 30 p. m. City Administrator Nelson reported Bonchon was requesting an On Sale Wine and 3. 2% malt liquor license. She reported the Public applicant had submitted all necessary paperwork and fees. Staff Hearing commented further on the request and recommended approval. On Sale Wine stated he was the Weikang Liang, Bonchon representative, and 3. 2% general manager at Bonchon in Maple Grove. Malt Liquor Mayor Steffenson welcomed Bonchon to the community. He for Bonchon MG Inc. dba recommended all employees at Bonchon to be properly trained to ensure alcohol was not sold to minors. Bonchon Motion by Councilmember Leith, seconded by Councilmember Hanson, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove City Council Minutes February 3, 2020 Page 6 Mayor Steffenson opened the public hearing at 7: 39 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to close the public hearing at 7: 40 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Hanson, to approve the On Sale Wine and 3. 2% Malt Liquor License for Bonchon MG Inc. dba Bonchon, 11708 Elm Creek Blvd, Maple Grove, Minnesota, subject to compliance with liquor licensing requirements in Chapter 4, Article I of the City Code, with said license to expire June 30, 2020. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Economic Development Manager Angell requested the Council 7: 30 p. m. support an application to the Department of Employment and Public Economic Development for the Minnesota Investment Fund on Hearing behalf of AbelConn Electronics. He explained the Minnesota Investment Fund is a program that provides financing assistance AbelConn in order to retain and create high paying jobs in Minnesota. He Electronics indicated this program focused on industrial, manufacturing and Minnesota technology related businesses. He reported funds are awarded Investment to local governments and the City would act as the fiscal agent Fund if funds were awarded. He explained AbelConn was hoping to expand into a new space on the Hilger site. Staff commented Application further on AbelConn' s request and recommended approval. Resolution No. Councilmember Jaeger asked if the City would be liable for this 20- 024 loan. Economic Development Manager Angell reported the City would not be liable for this loan. Cindy Wier, CFO for AbelConn Electronics, introduced herself to the Council. She discussed the type of electronic parts AbelConn creates. She explained AbelConn recently purchased Celestica, a large publicly held company located in Canada. She stated this merger has led to the need for a building expansion. She thanked the Council for their consideration of their request. Maple Grove City Council Minutes February 3, 2020 Page 7 Motion by Councilmember Leith, seconded by Councilmember Hanson, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7: 47 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to close the public hearing at 7: 48 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Leith, seconded by Councilmember Jaeger, to approve Resolution No. 20- 024 authorizing the City to apply to the Department of Employment and Economic Development for Minnesota Investment Fund Loan on behalf of AbelConn Electronics, following the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community Development Items Markets at Community and Economic Development Director Hogeboom Rush Creek stated the applicant is proposing to develop Outlot L of the Outlot L Markets at Rush Creek development ( alternatively known as Hy-Vee South) at the corner of County Road 101 and Bass Lake Multi-Tenant Road. Adjacent to the Hy-Vee convenience store, the 1. 55- acre PUD Non- Outlot L would host a multi-tenant mixed use building of Residential approximately 12, 000 fl, and is the first of the development' s Development outer parcels to be developed. While tenants are still being Stage Plan confirmed, they will include food and coffee, hair and beauty, fitness, financial, and dental businesses. The applicant is and Final Plat confident the building will be fully leased before construction commences. He commented further on the request and noted Resolution No. the Planning Commission recommended approval. 20- 025 Councilmember Jaeger requested further information regarding the proposed building colors. Community and Economic Maple Grove City Council Minutes February 3, 2020 Page 8 Development Director Hogeboom explained the colors on the building would compliment the Hy-Vee store. Phil Hoey, Director of Real Estate for Hy-Vee, reviewed the building elevations. He commented the colors printed darker than they would be in reality. He discussed how the colors selected would compliment the existing buildings in the development. Councilmember Jaeger asked how many tenants would be located in the new building. Mr. Hoey stated he was hoping to have five tenants. He noted construction of this building would begin this spring with occupancy of the building this fall. Councilmember Leith commented one of the end spaces had a drive-thru. Mr. Hoey reported this was the case. Motion by Councilmember Leith, seconded by Councilmember Jaeger, to approve adopting the Resolution No. 20- 025 approving the Markets at Rush Creek Outlot L Multi- Tenant PUD Development Stage Plan and Final Plat, subject to: 1. The applicant addressing to the satisfaction of the City any remaining applicable comments contained in the memorandums from: a. The Engineering Department dated December 20th, 2019 b. The Fire Department dated December 20th, 2019 c. The Parks & Recreation Department, dated December 24th, 2019 The Planned Unit Development Agreement and the Site Improvement Performance Agreement are subject to the review and approval of the City Attorney and the Director of Community& Economic Development. The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were Maple Grove City Council Minutes February 3, 2020 Page 9 five ayes and no nays. Motion carried. Project 100 Planning Manager Vickerman stated the applicant is requesting PUD Concept Planned Unit Development Concept Stage Plan, Rezoning and Stage Plan, Final Plat approval for the purpose of developing the Rezoning and approximately 100 acres west of Maple Grove Hospital and The Grove development, into a mixed- use development. The Final Plat proposed land uses are office, medical/ health care, medical office, apartments and senior apartments. The property is guided Mixed- Use Development in the Comprehensive Plan and has both a Conservancy Park and Playlot identified. Staff noted this development had strong urban design and was offering a unique sense of place. He reviewed the layout of the proposed Mixed- Use Development in further detail with the Council and explained the Planning Commission recommended approval of the Concept Stage Plan request. Councilmember Jaeger asked if the handout from Ryan Companies was provided to the City Council. Planning Manager Vickerman reported this memo was Attachment K in the Council packet. Councilmember Leith asked if the units per acre was calculated based on the amount of buildable land. Planning Manager Vickerman stated this was correct. Councilmember Hanson requested further information on how the site would be accessed. Planning Manager Vickerman described how the site would be accessed. He noted an easement would be necessary to the sign. He explained staff would continue to work with the applicant on this issue. Councilmember Barnett questioned how many apartment buildings would be constructed for the 400 units. Planning Manager Vickerman stated three buildings were being proposed in the concept plan. Councilmember Hanson requested further information regarding the T- zone requirements. Planning Manager Vickerman reported conditions surrounding the tree preservation area were meant to guide a future development stage plan. He stated staff was not looking for adjustments to be made at this time. Maple Grove City Council Minutes February 3, 2020 Page 10 Councilmember Hanson questioned if the Parks Board had weighed in on the trail system. Planning Manager Vickerman stated the freeway connection would be part of the TH610 extension. He reported this connection may happen at a later date. He noted the trail system behind the residential units was part of the Parks Departments discussion. He anticipated these trails would not be done right now, but rather would be installed as part of the residential development. Councilmember Jaeger asked if the City had received comments from the watershed district regarding this development. Planning Manager Vickerman indicated the City has not received specific comments from the watershed district. He noted the water resource engineer had reviewed the matter. Erwin Effler, Ryan Companies, thanked the Council for their time. He stated he was excited to share the vision for this property with the City. He provided a definition for a health village and described how this type of development would benefit the community. The guiding principles for this project were reviewed with the Council. Peter Hermantek, Ryan Companies, discussed the design and layout of the site further with the Council. He stated in developing this property Ryan Companies would be filling in a missing part of Maple Grove while providing valuable trail connections. He described how the buildings would be laid out in order to create a sense of place. He indicated a gathering space would also be included in the development. He reviewed images of potential buildings and noted high quality building materials would be used. He stated recreational pathways would be located around the wetland and residential buildings. He discussed images of how the public areas within the development may look. He described how a typical street would be designed. Mr. Effler reviewed an animated video of the development with the Council. He stated Ryan Companies was very excited about the location of this development and its proximity to The Grove and adjacent hospital. Councilmember Jaeger asked if the developer would be installing any structured parking. Mr. Effler stated structured parking would not be required at this time, but may be required Maple Grove City Council Minutes February 3, 2020 Page 11 in the future depending on how fast the hospital campus evolves. Councilmember Jaeger questioned if there would be a trail over the freeway. Mr. Effler commented there was a plan for the trail to cross over I- 94. Councilmember Barnett inquired if a presidential change in 2021 would change the plans for the hospital. Mr. Effler commented he did not believe a major change in healthcare would change his plans in Maple Grove. He stated the reality was more people were covered by healthcare and baby boomers were living longer, which meant there was a growing need for healthcare services. Mayor Steffenson opened the meeting for public comment. Brynn Moncur, 8663 Comstock Lane North, questioned what the developers plan was to preserve the ecosystems in the area given the property had existing wetlands. Mr. Effler noted the development would not be located on top of major wetlands. He stated the low quality wetlands have been identified and those will be mitigated at a 2: 1 ratio. He commented the vast majority of the wetlands would remain untouched. Mayor Steffenson asked if staff had any further comments. Planning Manager Vickerman stated a recommendation in the staff report regarding private amenities needing Council approval was inadvertently removed from the staff memo. He recommended this language be included as a condition for approval. He noted the applicant has requested several changes to the conditions for approval. Mayor Steffenson requested the applicant come forward to speak to this. Mr. Effler reviewed a memo with redlines dated February Yd with the Council. He offered clarifications on several items and asked for comments or questions. He reiterated that this was a concept plan and that noted the market would drive development. Mayor Steffenson requested further comment on Item 7A. Mr. Effler commented lot lines have been adjusted to allow for Maple Grove City Council Minutes February 3, 2020 Page 12 proper access. He noted he was committed to working with the City to find an acceptable outcome for all parties. Councilmember Leith asked if the last section regarding the trails and play lot were acceptable to staff. Parks Director Stifter stated the language in the January 29 h staff memo was more appropriate. He supported the Park Board determining the location and size of the park or be subject to Park Board approval. He commented he had some concern with the redlined version of the memo. He explained the trigger of park dedication and the assembly of the park parcel should include any residential development, which included senior housing. He discussed the 2020 rates for park dedication. He indicated staff has come a long way with the Ryan Companies and he appreciated the fact the city would be able to have a public amenity within this development. He reviewed the proposed location for the park amenity. Councilmember Hanson asked if the language that has been stricken should be revised to the January 29 h staff memo. Parks Director Stifter recommended senior housing trigger park dedication fees and any land purchase. Councilmember Jaeger questioned how large the play lot would be for this development. Parks Director Stifter indicated the Park Board included a play lot to serve a smaller population in this development and noted trails would also be included. Councilmember Jaeger inquired if the roads within the development would be public or private. Mr. Effler explained the ring road would be a public roadway. Public Works Director/ City Engineer Ashfeld reported there would be a joint effort on the maintenance of the roadways, landscaping and sidewalks. Councilmember Jaeger stated she believed this was a great development. Mr. Effler reviewed the project schedule and shared goals for this development. Councilmember Hanson thanked staff for working diligently on this project. She asked if the applicant could support the recommendations being made by staff. Mr. Effler commented Maple Grove City Council Minutes February 3, 2020 Page 13 he was not against the park play lot going with the senior development. He stated the average age of the seniors living in these complexes were 75 years old. He indicated he was uncertain which type of development would come first and where it would land. Councilmember Jaeger asked what the hospital would be named. Mr. Effler indicated the name of the hospital would remain the same and stated the additional 100 acres would be referred to as the Minnesota Health Village for platting and marketing purposes. Councilmember Jaeger questioned who would be financing this project. Mr. Effler commented the entire project would be privately financed. Councilmember Leith thanked Ryan Companies for their effort on this project. He stated he supported the proposed density. He asked how the Council wanted to manage the park concern. Mayor Steffenson recommended the project move forward subject to City Council approval and the City Attorney' s approval of the final language in the agreement. He commended Ryan Companies for all of their efforts on the Minnesota Health Village development. Councilmember Barnett stated she was concerned with the proposed density within the three apartment buildings but noted she would still support the overall development. Motion by Councilmember Leith, seconded by Councilmember to approve directing the City Hanson, Attorney to draft an Ordinance rezoning property from R- A, Single- Family Agricultural to PUD, Planned Unit Development, subject to the approval of the Final Plat. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Mayor Steffenson, seconded by Councilmember Jaeger, to approve directing the City Attorney to draft a Resolution approving the Project 100 PUD Concept Stage Plan, Rezoning and Final Plat, subject to: 1. The applicant addressing to the satisfaction of the Maple Grove City Council Minutes February 3, 2020 Page 14 City any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated January 28, 2020 b. The Transportation Operations Engineer dated January 22, 2020 c. The Fire Department dated December 30, 2019 d. MnDOT dated January 10, 2020 e. The Water Resources Engineer, dated January 27, 2019 f. The Parks & Recreation Department, dated January 17, 2020 and January 29, 2020 2. Removing the specific limitations on uses in the T- zone Office sub- area as identified in the staff report and the memorandum from Community & Economic Development. 3. With private amenities that will be approved by the City Council. 4. Recommended language changes will be subject to City Council and legal counsel approval. 5. Continuous access ( Item 7) will be approved by the City Council and its counsel. 6. The park play lot will be approved by the City Council and its counsel. The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report On Community and Economic Development Director Hogeboom updated the Council regarding the following: Upcoming Community The Minneapolis Northwest Tourism held its annual Development meeting last week. Items Staff noted the Planning Commission tabled action on the Elm Road project ( 106 single-family homes) and a ZOTA that would change the appeals process time. Maple Grove City Council Minutes February 3, 2020 Page 15 The Sugar and Spice Sweetery will be holding a grand opening in The Grove on Wednesday, February 12t' at 11: 00 a. m. Report on Director of Public Works/ City Engineer Ashfeld updated the Council regarding the following: Upcoming Engineering Staff would be going through a debriefing via Skype with Items Federal Highway Administration to review an application for the CSAH 610 extension. The MPCA was proposing significant permit fee increases in 2020. He explained these new rates would be discussed at a meeting in St. Paul on Monday, February 10' at the MPCA offices. Staff would be in attendance at this meeting. The Met Council Transportation Advisory Board, which Mayor Steffenson serves on, will be working on a Transportation Policy Plan through the year 2040. It was noted this plan would be used for roadway investments in the future. Transportation Day at the Capitol would be held on Wednesday, March 18' h at the Best Western Hotel. Heidi Nelson, Ms. Nelson explained that the Council has her Monday report if there are any questions. She stated the I-94 Coalition legislative City breakfast would be held in Rogers at 7: 30 a.m. on Friday, Administrator h. February 7 She reported the State of the City event would be held on Friday, February 28 h at 7: 30 a.m. at the Community Center. She noted the City Council' s strategic planning session would be held on Saturday, February 29t' from 8: 30 a.m. to 3: 00 p. m. Items Added Councilmember Jaeger reported the Housing for All breakfast to the Agenda was held last Tuesday. She thanked all who were able to attend this event. Councilmember Jaeger noted she recently attended the Fernbrook Elementary School DARE graduation. Councilmember Jaeger noted the Age Friendly Maple Grove Committee would be meeting on February 14t' 8: 30 a.m. to 10: 30 a.m. Maple Grove City Council Minutes February 3, 2020 Page 16 Councilmember Leith reported Wonders of Winter would be held at Central Park on Saturday, February 80' from 11: 00 a.m. to 3: 00 p.m. Councilmember Hanson stated the Maple Grove Polar Plunge was held at Fish Lake on Saturday, February 1'. She thanked all of the Police Officers, volunteers and residents that participated in this great fundraiser. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to adjourn to the regular City Council meeting on February 18, 2020 at 7: 30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 9: 23 p.m. by Mayor Steffenson. Respectfully submitted f Heidi Nelson City Administrator